ORDER OF PRECEDENCE
DOLLAR LIMITS
BID PROCESS
(RFx)
COMMENTS
State Entity Contract
AC
Second
Within State Entity DPA
RFP or eQuote
State Entity Contract renewals are allowed when eligible per terms of contract and entity follows renewal requirements
Mandatory Source
MAN
Third
No dollar limit
Not Required
Certified Products from GCI and GEPS. Mandatory GEPS products are identified on the State Use Procurement List located at:
http://doas.ga.gov/StateLocal/SPD/Contracts/Pages/Home.aspx
Convenience Statewide Contract
SWC
Fourth
(Optional, choose one from this level)
No dollar limit
Not Required
Convenience Statewide Contracts are available as a "convenience" because prices and contract terms are finalized.
Preferred Products through GEPS
Fourth
(Optional, choose one from this level)
Not Required
Prices for certain products are identified on the State Use Procurement List located at:
http://doas.ga.gov/StateLocal/SPD/Contracts/Pages/Home.aspx
Mandatory Statewide Contract
SWC
First
No dollar limit
Not Required
State Entity can buy from GCI if same product is offered on Mandatory SWC
Open Market
OMP
Fourth
(Optional, choose one from this level)
Within State Entity DPA
eQuote or RFP
No competition required if < $5K and can be used with the P-Card where applicable.
> $5K requires competitive bidding
Exempt
EXM
No State Requirements
No dollar limit
Not Required
Refer to the NIGP Exempt List located at: http://doas.ga.gov/StateLocal/SPD/Policies/Pages/Home.aspx
Intergovernmental
IGA
No dollar limit
Not Required
Agreement between Governmental Entities
Sole Source
SS
Unlimited DPA
Post justification with Notice of Intent to Award on GPR
Requires Market Research
Sole Brand
SB
Within State Entity DPA
eQuote or RFP
Specific Brand Product
Multiple Purchase Types
MUL
Doesn't alter the responsibility to comply with the Order of Precedence or the requirement to follow the competitive bidding process for amounts over $5,000 or more.
Multiple PO Type, which may be used for the
following combinations of purchases on a
single PO to a single vendor:
§ OMP less than $5,000 and SWC
§ OMP less than $5,000 and AC
§ OMP less than $5,000 and MAN
**Note:
**Note:
AC, OMP, or SB that exceeds State Entity's DPA must be submitted to SPD for processing by submitting One-Time Request to Exceed DPA form (SPD-NI006) to SPD for approval
RFQ = Mandatory to be processed through the eQuote System with "unlimited" DPA
RFP = $250K DPA
Unless other designation has been determined by the Assistant Commissioner of Procurement
