Risk Management

Surplus Warehouse

Queenie Gamble, Property Coordinator  678-891-3331

TRANSFER OF PROPERTY

Inventory Transfer Form

**NEW** Surplus Transfer Form

There are two types of transfers.  One is to transfer any equipment or furniture from one department, office, or building to another, and another type is to transfer equipment to surplus for disposal.  When you wish to transfer equipment, YOU MUST FILL OUT AN INVENTORY TRANSFER FORM (see attached example).   Inventory transfer forms are available online Inventory Transfer Form).  The procedures for the actual moving of property after you have properly filled out the transfer form is listed below:

SURPLUS: An Inventory Transfer Form must be filled out completely and emailed to Property Control in order for equipment to be taken to Surplus.  This will delete the equipment from any report for the Division Chair or Budget Manager responsible for the equipment.  No equipment should be cannibalized without prior approval from the Property Control Manager.  Contact the Property Control Department for special instructions.  SURPLUS IS NOT STORAGE.  Items in Surplus will be reused or transferred to other departments or agencies A S A P.

If we have tagged a piece of equipment that is a personal item, please remove the tag and place it on a piece of paper and send it to Property Control.  We will be happy to remove it from our Inventory.

Also, if you have any equipment that may have been locked in a supply closet that has not been inventoried, please contact Queenie Gamble at 678-891-3331 to arrange to have this inventoried.

A perpetual cyclical inventory of all inventoriable equipment in your department will be conducted annually.  Inventory of your department will be expected to be reasonably correct, and if you have done your paper work for moved property, they should be exact.

GEORGIA PERIMETER COLLEGE
INVENTORY TRANSFER FORM
Please submit form prior to transfer.

ITEM DESCRIPTION:       CompuAdd Computer Processor with keyboard and monitor
(name, type, material, size, color, etc.)

INVENTORY NUMBER:    005009841 (Georgia Perimeter College)
SERIAL NUMBER:     090481

MOVE FROM:             CENTRAL            M    1132            Jan Doe’s Office
(Old location: Campus/Building/Room)

MOVE TO:                     SOUTH                 A      1234        John Doe’s Office
(New location: Campus/Building/Room)

DATE OF MOVE:         Before 1/12/         a.m.       Please call prior to picking up equipment
(Month/Day/Year)

APPROVED BY:
(Budget Manager's Signature)

CURRENT RESPONSIBLE DEPARTMENT/CAMPUS:          LOGISTICAL SERVICES

NEW RESPONSIBLE DEPARTMENT/CAMPUS:                   ACCOUNTING

PLANT SERVICES AUTHORIZATION:
(Plant Manager's Signature)

FOR INVENTORY USE ONLY

DATE ENTERED:

Please Send Completed Forms To:

THE DEPARTMENT OF LOGISTICAL SERVICES
CENTRAL CAMPUS 678-891-3331