Purchase Requisitions (PRS)

A Purchase Requisition is the internal document that allows Purchasing to act on the department’s behalf once the budget manager has approved and the budget is valid. PeopleSoft eProcurement module is the primary system used to process purchase requisitions. In rare occasion and when approved by the Associate Director of Logistical Services a Paper Purchase Requisition may be substituted.

Users have the option to shop the GA First MarketPlace for contracted goods through the eProcurement system. This is an easy way to shop online a point and click method that will dispatch Purchase Order(s) electronically to the vendor(s) automatically after approvals. The system bypasses the traditional buyer expediting your order.

Special Purchase Requisition which is used for both contracted & non-contracted goods & services are sourced by a Buyer within the Purchasing Department. A Buyer will review the request against State, BOR and GPC policies for compliance. Once the Purchase Requisition meets policy it is sourced to a Purchase Order.

All Purchase Orders at a minimum get reviewed by the Purchasing Manager prior to vendor dispatch.

All requesters and approvers must go through all three Purchasing Enhancement Program (PEP) training sessions prior to getting access to the system. Please view the PEP Link for additional information. Training may be coordinated through Logistical Services.