Suggested Vendors

We currently have over 14000 vendors in the vendor database. It is sometime challenging to find a vendor in the database, below are some suggestions to assist in vendor look up or set up. Please use GeorgiaFirst MarketPlace vendors for all contracted items. The purchasing process is much faster since the goods are contracted and approved.

Vendor Search 

Before contacting the vendor for required forms, review the database. The vendor may already be in the system. If you find the vendor there is no need to submit any vendor forms.

When searching for a vendor in ePro use the short vendor name and keep the letters (under 8 letters). If you have ever made a prior purchase and have a purchase order, you can use the vendor #; it is located above the vendor name on the purchase order.

Cannot Locate the Vendor in Database?

If you are unable to locate your vendor it will be necessary to contact the vendor. Make sure they accept purchase orders on Net 30 payment terms. The Purchase Order is a contract and guarantees payment. Please forward the vendor profile form (and Sales Tax Exemption Form if necessary) to the vendor. The information listed on the vendor profile form is essential for purchasing and payment procedures.

The requester can still enter a requisition in the system without the vendor in the database. Add the new vendor on step two of creating a purchase requisition, under the suggested vendor link. Attach the vendor profile form and any other supporting documents to the requisition. Purchasing will process once the purchase requisition is approved.

The Following 4 Forms are Needed for New Vendors:

-    W9 FORM IRS

-    W8 BEN TAX FORM  ( W8 BEN INSTRUCTIONS)

-   IMMIGRATION AND SECURITY FORM (Contractor)

-   If you have a subcontractor also complete  

IMMIGRATION AND SECURITY FORM (Subcontractor) form.

-     VENDOR DATA FORM

Please contact Queenie Gamble for any questions at 678-891-3331 or Queenie.Gamble@gpc.edu