Using Administrative Part

How to use Administrative Signup
  • On the browser type http://www.gpc.edu/signup/admin
  • Select department/provider from drop down menu. Press Go
  • In the Login box enter GPC department user name without @gpc. Example humanresource.
  • Enter corresponding password in the Password field. Press Login
Steps to Add a Course
  • Click Add New Course in the side menu. Read instructions at the top
  • Fill in the entire fields .Click Add Course button at the bottom. Either it will add the course or will display error at the top if there is any. In case of error fix it and press Add Course again.
  • Click Course Descriptions in the side menu to check if the course has been added.
Steps to Add a Class
  • Course must be entered first before adding classes
  • Click Add New Class in the side menu. Read instructions at the top
  • Select a course from the drop down menu.
  • Fill in all the fields. Click Add Class button at the bottom. Either it will add the class or will display error at the top if there is any. In case of error fix it and press Add Class again. ("Date of this" class should be greater than the current date, "Class Begin time" should not lie between 10.00 pm to 5.00 am)
  • Once class has been submitted, meeting times will be automatically generated. Click Class schedules in the side menu to check if the class shows up there.

Using Administrative tools

Steps to Edit a course
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Click Edit button on the left side of the Course name.
  • Make the changes
  • Press Update button at the bottom
Steps to Delete a course
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Click Delete button on the left side of the Course name.
  • If the course has no classes assigned to it, you can directly delete it. Else delete all the individual classes first. (see delete a class for it).
  • When all the classes are deleted, press Delete button for the course.
Steps to Edit a class (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Edit button on the left side of a class row
  • Make all the changes
  • Press Update Class button at the bottom
Deactivate/Activate a Class (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Deactivate/Activate button on the left side of a class row
  • If the class is currently active, then the class will be deactivated. If the class is currently not active, then the class will be set to active.
Steps to Delete a class (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Delete button on the left side of a class row.
  • You can notify all the students enrolled in the class about the cancellation.
  • Press Delete Course.
Enroll a Student (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Enroll student button on the left side of a class row.
  • Fill in the enrollment form (for GPC students enter their GPC email user name WITHOUT @gpc whereas for a non GPC student, login should be full email address. Only a registered guest user can be enrolled in a class)
  • Press Enroll Button at the bottom
Withdraw students (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Withdraw student button on the left side of a class row.
  • Check the students you want to withdraw, then press Withdraw Student button at the bottom.
Email students (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Email student button on the left side of a class row
  • Check the students you want to email, then press Email Student button at the bottom.
  • Type the Subject and the Text of the email. Press Send Email button at the bottom
Record Attendance (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Roster button on the left side of a class row
  • The list of currently enrolled students will appear.
  • Click on 'Record Attendance'
  • Choose a date to record attendance for and the time of the class
  • Select the students' participation to the right of each student. You must document attendance for all of the students.
  • Click on 'Update Attendance'
View Roster (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Roster button on the left side of a class row
  • The list of currently enrolled students will appear.
View Transcript of Participation (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press Roster button on the left side of a class row
  • The list of currently enrolled students will appear.
  • Click on 'View Participation History' to the right of the student. The record of their attendance/participation will be displayed.
Edit/ Add Class Meeting Times (Under Admin functions)
  • Click Administrative tools in the side menu.
  • Select a course from drop down. Press Get Course button. You will see Course Name followed by classes.
  • Press 'Edit Meeting Times' icon that is dispalyed as a clock on the left side of a class row
  • The list of current meeting times will appear.
  • If there are no times listed yet, an option will display that says "Click Here to add meeting times for this class."
  • Once the list is displayed, you'll have the option to delete all meeting times and start over, add new additional meeting times, or edit the current meeting time
  • To Edit the class meeting time, click on Edit to the right of the meeting time that you'd like to edit
  • Type in the new meeting date and meeting time
  • Click on Update

Generate Reports

Attendance Reports
  • Click Attendance Reports in the side menu
  • Choose a date range
  • Click 'Run Report'. The data will be displayed.
  • Click on 'Export' to export the data to excel.
Instructor Reports
  • Click Instructor Reports in the side menu
  • Choose campus, course, instructor from the drop down
  • Click 'Run Report'. The data will be displayed.
  • Click on 'Export' to export the data to excel.

Edit Emails

Customize Email Text
  • Click on Edit Emails in the side menu
  • Choose the email that you'd like to edit from the drop down
  • Click on 'Go'
  • The current text of the email will be displayed.
  • Edit the existing text of the email in the supplied area
  • If the email is the 'Upcoming Development Opportunities, enter the recipients of the email
  • Click on 'Save'
Recall Previous Emails
  • Click on Edit Emails in the side menu
  • Choose the email that you'd like to edit from the drop down
  • Click on 'Go'
  • Click on 'Recall Previously Saved Emails'
  • You can hide emails that you know that you do not want by clicking 'hide'.
  • To show that email again, click on 'Show'
  • Check the checkbox next to the email that you'd like to recall
  • The email text will appear in the text editor for you to make changes to if necessary
  • Click on Save to save it as the most recent email

Add/ Edit / Delete/ Change order of Evaluation Question

Steps to Add Evaluation Questions
  • Click Evaluation Questions in the side menu
  • Click any one of the hyperlink Overall review, Instructor Review or Specific Questions to add questions under that category
  • Enter the question, and select the type of answer for that question.
    • Textarea is for multiple line(s) text answer. I.e. How was your over all experience with the class?
    • Radio Button is for answer with multiple choices, but single selection only. i.e. Is it cold today? Select one …… Yes / No
    • Check Box is for answer with multiple choices, it can have single/multiple/no selection. i.e. What age group of kids do you have in your house hold? …… 0-5/ 6-10/ 11-15
  • Select corresponding no of options/ choices or lines. Press Continue
  • If it is a Radio button or Check Box, enter the answer options you want for the question. If there is any error it will show up at the top. Fix it and enter continue
  • Question will be added under Evaluation Questions Preview.
  • To add next question select one of the category at the top.
Steps to Edit Evaluation Questions
  • Click Administrative tools in the side menu.
  • Click Edit hyperlink on the left side of the question
  • Make modification and enter Edit button.
Steps to Delete Evaluation Questions
  • Click Evaluation Questions in the side menu
  • Click Delete hyperlink on the left side of the question
  • It will confirm if you really want to Delete the question. Press Delete button
Steps to Move Evaluation Questions
  • Click Evaluation Questions in the side menu
  • Click Up/Down hyperlink on the left side of the question to move the question up or down in that section

Using Student Part

How to use Student Signup Student/ Guest Registration
  • GPC employees - In the login box enter GPC email user name without @gpc. Example if employee has email address john@gpc.edu, enter john. Enter password in the Password. Press Login
  • Guest (non GPC Employee) - Click the Guest login hyperlink in the side menu. Enter complete email address example john@yahoo.com, enter the code, Press Login. First time users have to fill in the Guest Login form. Form is not required once registered. (Email in the form should be the same email address that has been used for Guest user login )
  • Guest information can be edited using edit guest information hyperlink in the side menu.
View Class Schedules
  • In the side menu click on Class Schedules. It will list the schedule of available classes. You can view classes for all of the providers or a selected provider by choosing the provider name from the dropdown box.
View Course Descriptions
  • In the side menu click on Course Description. It will list all the available courses. Choose a provider from the drop down box to display only course descriptions for that provider.
View Past Classes
  • In the side menu click on Past Classes. It will list all the classes already been held.
View Calendar
  • In the side menu click on Calender. It will list all the classes scheduled in the present and the following two months. You may choose to view an overlapping calendar for all providers or for a specified provider by choosing a provider from the drop down.
Enter Class Evaluation
  • In the side menu click on Evaluation.
  • From the dropdown box, select the provider that the class is a part of and click 'Go'.
  • Fill in the Evaluation form. All fields are required except for Your Name and Your Home Campus which are optional
  • Press Submit evaluation Button at the bottom
Enroll in a Class
  • Login as a Guest or GPC Employee using login box
  • Click Enroll hyperlink in the Class schedule.
    • Login if not done so far
    • Press Enroll button at the bottom
Withdraw from a Class
  • Login as a Guest or GPC Employee using login box (otherwise My Schedule/ Withdraw will not show up in the side menu)
  • Click My Schedule/ Withdraw hyperlink in the side menu
  • Choose a provider from the drop down.
  • Check the classes you want to withdraw from
  • Press Withdraw button at the bottom
View your Schedule (student's)
  • Login as a Guest or GPC Employee using login box (otherwise Schedule/ Withdraw will not show up in the side menu).
  • Click My Schedule/ Withdraw hyperlink in the side menu. You can view all enrolled classes or classes by provider. It will display the list of classes you are enrolled in currently
  • Click on the name of the class to view a detailed schedule of all of the meeting times
View Event Roll
  • If using student signup program, login as a Guest or GPC Employee using login box (otherwise Event Roll will not show up in the side menu).
  • Click on Event Roll hyperlink in the side menu .
  • Click on the class/event hyperlink for which you to see the roll