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Policies and Procedures

  • Protection of privacy of information (confidentiality of student records). The University of Florida, in accordance with the State University System rules, state statutes, and the Family Educational Rights and Privacy Act of 1974 (i.e. the Buckley Amendment) assures the confidentiality of student educational records. However, student educational records may be released without the student’s consent to school officials who have a legitimate educational interest to access the records, and the university may disclose information from a student’s educational records to either individuals or entities permitted under applicable federal and state law. Information on confidentiality of records is available in the UF Undergraduate Catalog at: https://catalog.ufl.edu/ugrad/current/regulations/info/records.aspx
  • Access to personal files. Students have the right to review their personal educational records for information and to determine accuracy. To review your student files, contact the Office of Student Services (located on the first floor of the Food Science and Human Nutrition Building) during their office hours. Students must show their student ID to review their files. Letters of recommendation or other materials to which the student has waived his/her rights will not be available for review by the student. Additional information can be found at: https://catalog.ufl.edu/ugrad/current/regulations/info/records.aspx, including procedures for challenging content of a student record. 
  • Access to student support services, including health services, counseling and testing, and financial aid resources. Student support services are available through the Division of Student Affairs/UF Counseling & Wellness Center at: http://www.counseling.ufl.edu/cwc/.Health services are provided through the Student Health Care Center (located at 1 Fletcher Drive). Additional information about their services can be found at: http://www.shcc.ufl.edu/.Financial aid resources are available through the University of Florida’s Financial Aid office at: http://www.sfa.ufl.edu/.
  • Grievance procedures. The University of Florida defines a grievance as: “dissatisfaction occurring when a student believes that any decision, act, or condition affecting him or her is illegal, unjust, or creates unnecessary hardship. Such grievances may concern, but are not limited to, the following: academic problems (excluding grades, except when there is an allegation of illegal discrimination or where a grade penalty has been imposed without proper authority); mistreatment by any university employee; wrongful assessment of fees, records and registration errors; student employment and discrimination because of race, national origin, sex, marital status, religion, age, or disability.”Student grievance procedures are outlined in the UF Student Guide and administered through the Dean of Students Office. If you feel that a grievance has occurred, you are encouraged to follow the steps outlined in the Student Guide and on the website at: http://regulations.ufl.edu/wp-content/uploads/2013/03/4012.pdf.If a student has followed the procedures at the University level and still believes that there has not been proper handling of the matter, the student has the right to file a complaint with ACEND, the accrediting agency of the DPD program. The procedures are listed on the ACEND website at: http://www.eatright.org/ACEND/content.aspx?id=7975.
  • Assessment of prior learning. Prior coursework must be submitted to the Office of Student Services and the DPD Director for review. A prospective student will be notified of courses that will transfer and be provided with a plan of coursework required to complete the UF DPD. The DPD program at the University of Florida does not accept prior work or volunteer experience in lieu of coursework.
    • Formal assessment of student learning, performance, and progress. Course syllabi for all dietetics courses include the evaluation method used in the specific course. Evaluation methods may include exams, case studies, presentations, individual and team projects, etc. Students receive a letter grade for the course as well as individual grades for assignments and exams.The DPD program has adopted the University +/- system for all DIE courses. The scale that will be used is as follows:
93.34-100    A   
90-93.33    A-   
86.68-89.9    B+   
83.34-86.67    B   
80-83.33    B-   
76.68-79.9    C+   
73.34-76.67    C   
70-73.33    C-   
66.68-69.9    D+   
63.34-66.67    D   
60-63.33    D-   
Below 60    F   

Student progress can be measured by accessing the degree audit on ISIS and by meeting with FSHN Student Services to determine if the student is on track towards graduation.

  • DPD retention and remediation procedures when student performance is not meeting the criteria for program progression. Student progress in the program is determined in several ways. Students must complete the tracking courses (chemistry, biology, and math) with a 2.5 or higher in order to stay in the major. In addition, the students must achieve a C or better in CHM2210 (Organic Chemistry 1) in order to take CHM2211. If a student does not meet the tracking course requirement or the organic chemistry requirement, he or she has access to the FSHN Student Services Office, Career Resource Center, or the faculty advisor for advice regarding alternative majors.Graduation requirements at UF are 2.0 GPA; the DPD does not have a separate requirement.
  • Disciplinary/termination procedures. Students are required to follow the University of Florida Student Code of Conduct described in the UF Student Guide and on the Dean of Students Office website at http://dso.ufl.edu/sccr/process/student-conduct-honor-code.
    All students must obey the Student Honor Code. On all work submitted for credit by students at the University of Florida, the following pledge is either required or implied:“On my honor, I have neither given nor received unauthorized aid in doing this assignment.” Failure to comply will result in disciplinary action.
  • Verification statement policy (effective for incoming freshmen and transfer students Fall 2011). After completion of all courses, program requirements and graduation in good standing, the DPD graduate will be issued six originals of the Verification Statement signed by the DPD Program Director. A copy is also kept as a permanent record in the Office of Student Services if a student requires additional copies.
        • Verification statements will be issued if the graduate meets the following conditions:
          • Graduation from University of Florida with a 2.0 GPA or higher (University requirement)
          • Successful completion of all FSHN courses required in the DPD curriculum with a C+ or higher, including HUN, FOS, DIE, and BCH courses.
          • Academy of Nutrition and Dietetics Student Member in senior year
          • ServSafe® certified
        • Verification statement procedures. At the completion of the DPD program, all students should contact Mindy Edwards in Student Services ( mindye@ufl.edu) with post-graduation plans and a permanent mailing address. After graduation and verification by the registrar, the student will be issued six copies of the verification statement. The verification statements should be kept in a safe place and are required for dietetic internships. 
        • Email/listserv. All students must have a UF email and be on the dietetics listserv. If you are not receiving emails from the listserv, please contact Janna Underhill ( janna@ufl.edu) to be added to the list. The listserv is used to provide information to you regarding courses, registration reminders, volunteer and work opportunities, and FSHN club meetings.                                              
        • Dietetics classes attendance and tardiness. Attendance is required for all DIE courses. Attendance will be taken at the beginning of each class. Excused absences will only be granted for the following reasons:
        • Death in the family as documented by a dated obituary
        • Illness or hospitalization as documented by a physician’s note related to that illness (vague notes such as “was seen” are not acceptable)
        • Religious holiday as documented by a written statement to the professor before the holiday
        • Professional/graduate school interviews with documentation of interview letter and travel arrangements
        • Accident as documented by a copy of the police report

    Only students with excused absences will be allowed to make up the original work or suitable alternative if an exam or in-class assignment is missed. Absence from class will result in a penalty (as determined by faculty member) unless there is an unavoidable extenuating circumstance (subject to the faculty member’s discretion) that can be documented to the faculty member’s satisfaction.

    Tardiness is unacceptable in the workplace and is also not appropriate in the classroom. It shows disrespect for the professor, other students in the class, and the course content.  Students who are tardy (as defined by the professor of each class) will be penalized according to the policy established for that class.

      • Academy of Nutrition and Dietetics Membership. Academy of Nutrition and Dietetics membership fosters commitment to the dietetics profession. As an Academy member, you are eligible for scholarships, have opportunities to network with other dietetic students and professionals, may access research in the Evidence Analysis Library, and learn about the profession. As an Academy member, you automatically become a member of the Florida Academy of Nutrition and Dietetics (FAND) (unless you select a different state affiliation on the membership application) and are eligible to join the Gainesville Academy of Nutrition and Dietetics (GAND). In addition, DPD professional courses require use of resources that are limited to Academy members. All DPD majors must be members of the Academy of Nutrition and Dietetics by the Fall semester of their junior year or after 60 credits. Students must submit proof of membership (copy of Academy membership card) to Robyn Sheppard (rsheppard@ufl.edu) by September 15th each year. Membership information can be found at http://www.eatright.org. Students can join as a student member for $50.00. Membership runs from June 1st – May 31st.
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