FAQ’s & Policies
UFCC Frequently Asked Questions
Please Note: Your agency and amount designations WILL rollover from year to year unless you go into online giving system and choose to stop your contribution for the following year. To stop the current year’s pledge, call UF Human Resource Services at 273-1700.
Q) What is the UFCC?
A) The UFCC is the University of Florida Campaign for Charities. The UFCC provides an opportunity for UF employees to give to their area charity of choice through payroll deduction, check, cash or stock contribution. Since 1993, our employees’ contributions have helped improve the quality of life for people in the communities of the Alachua County region.
Q) What are the dates for the 2016 UFCC?
A) The 2017 Leadership campaign will run from September 5th-22nd and the General Campaign will run from October 2nd-20th.
Q) How do I contribute to the UFCC?
A) During the campaign, UF employees will receive e-mails from the UFCC with links to the online contribution site. UF employee donations may be made through payroll deduction or by check, cash, bank card, or direct bill. Pledge cards are available for those who do not have e-mail.
Q) When you pledge through payroll deduction during the campaign in 2016, when do deductions begin?
A) Deductions will begin in January 2018.
Q) Why should I give through the UFCC and not directly to the agency of my choosing?
A) Some gifts to the UFCC are designated to a specific agency. Those not given to a specific agency – but given to the overall campaign – are considered “undesignated.” The undesignated funds are divided among all agencies in proportion to the amount they received in the campaign. If an agency received 0.5% of the total designated donations, they would receive 0.5% of the total undesignated funds. The distribution of undesignated funds added 35% to the total donations for our agencies in 2016.
Q) Does my contribution go to the University of Florida?
A) No. Contributions go to the participating agencies.
Q) Is a portion of my donation used to run the campaign?
A) Your contribution, less a 5.5% proposed 2017 administrative fee paid to the university’s fiscal agent – the United Way – goes to the agency or agencies you select from the list of agencies. If you do not designate an agency, your contribution is considered “undesignated” and is divided among federations or agencies in proportion to the amount that has been designated in the campaign.
Q) What is the difference between the Leadership Campaign and the General Campaign?
A) The UF Campaign for Charities is divided into two focus times: The Leadership Campaign and the General Campaign. Traditionally, the Leadership Campaign period is an opportunity for those who qualify at the leadership level to donate before the general campaign begins. Those who qualify for the Leadership Campaign include individuals who have either given $500 or more during the previous year’s campaign, OR whose annual salary is more than $50,000. However, due to the easier and convenient online giving system, all employees will be able to log on during either campaign period and give their donations to their favorite agency.
Q) What happens to my contribution if I don’t designate to specific agencies?
Those not given to a specific agency – given to the overall campaign – are considered “undesignated.” The undesignated funds are divided among all agencies in proportion to the amount they received in the campaign. (If an agency received 0.5% of the total donations, they would receive 0.5% of the total undesignated funds) The distribution of undesignated funds added 35% to the total donations for our agencies in 2016. These funds are distributed according to the regulation as follows:
Independent Agencies: These agencies receive the funds that have been specifically designated to them and receive their earned percentage of the undesignated funds.
Community Health Charities Agencies: These agencies receive the funds that have been specifically designated to them. CHC – as their federation – receives all undesignated funds earned by their agencies and distributes these – as earned – to the agencies.
United Way Agencies: United Way – as their federation – receives all undesignated funds earned by their agencies. These funds are distributed through United Way’s community impact fund. The monies from this fund are overseen by a group of 58 volunteers from 40 different organizations who participated in the grant process spending more than 1,700 hours evaluating program outcomes, impacts and budgets to ensure that United Way funds are directed at programs creating measurable results in the local community.
Q) If I choose to give via payroll deduction, when will the deductions begin?
A) The bi-weekly payroll deductions will start in January 2018. There are a total of 26 deductions for 12 month UF employees and 17 deductions for 9/10 month UF employees. Note that payroll deductions will continue unless you notify UFCC personnel of a change. Please contact Susan Farrell (email@example.com) or email firstname.lastname@example.org in UF Human Resource Services to stop your pledge.
Q) How can I stop payroll deduction for UFCC?
A) To stop deductions during the campaign – for the upcoming year – sign into the UFCC online pledge system and choose “No Donation.” To end deductions from current year’s campaign, please contact Susan Farrell (email@example.com) or email firstname.lastname@example.org in UF Human Resource Services to stop your pledge.
Q) What happens to my previous year’s commitment if I do nothing during the campaign?
A) Your agency and amount designations WILL rollover from year to year unless you go into online giving system and choose to stop your contribution for the following year. If an employee has their payroll deduction set to rollover and they do not login for that current year and the agency is not listed for the current campaign, the money will then just be set as undesignated. To stop the current year’s pledge, please contact Susan Farrell (email@example.com) or email firstname.lastname@example.org in UF Human Resource Services.
Q) If I choose to let my pledge rollover from 2016, will my agency designations also rollover?
A) If you have used the online system to make your agency designation, your agency selections will rollover with your donation amount. If a designation was made prior to the 2008 campaign, never put into the online system, and the pledge was rolled over, the amount pledge remained the same; however the agency designations did not rollover and will need to be re-designated.
If an employee has their payroll deduction set to rollover and they do not login for that current year and the agency is not listed for the current campaign, the money will then just be set as undesignated.
Q) How can I find out more information about each of the agencies?
A) Please visit the agency page on the UFCC website.
Q) Where can I find the UF regulations governing the campaign?
A) Under Policies on the homepage.
Q) I do not see my organization on the UFCC agency list, how can they join?
A) The application process can be found online under the Agencies tab. Applications are available December 1st of each year and are due February 1st. We encourage charitable agencies that provide a substantial program of health and human services directly benefiting the Alachua County region to apply. Agencies must apply every year.
Q) Is there a limit to the number of agencies that can participate in the UFCC?
A) No. As long as the agency meets the criteria in the application, they may be added. We generally have more than 90 agencies to choose from each campaign year.
Q) How can my spouse/partner and I combine our gifts for Leadership consideration?
A) If you and your spouse/partner want to combine your contribution please indicate online at the UFCC online giving system upon entering your pledge.
Q) Where should a donor submit cash or checks for the campaign (from a single event, or a single, one-time donation)?
A) Please submit all cash or checks to your college, unit or department UFCC volunteer. To determine your volunteer designee, please review: Steering Committee List
UFCC Online Giving Process
Q) Why am I not receiving the UFCC online giving Welcome Page after signing on into myUFL?
A) You may have on your pop-up blocker. There are two ways to turn off Pop-Up Blocker:
- Hold down the “Ctrl” key, while you click on “UFCC Sign On.” Continue holding down the key until a new page appears with your UFCC Welcome Page.
- If you click on “UFCC Sign On” and pop up screen (w/ a UFCC Welcome Page) does not appear, you will need to disable pop-up blocker. First, on your task bar, go to “Tools”, scroll to “Pop-Up Blocker” and choose turn off pop-up blocker. Now, click “UFCC Sign On” again for your Welcome Page.
For Firefox Users:
When Firefox blocks a site, it notifies the user on the top bar. If you click that Options button, you can tell it to allow pop-ups from my.ufl.edu or to show a particular pop-up.
Telling it to show the bottom site, will open up in the UFCC online donor system.
Users can also go to Tools -> Options -> Content and uncheck the Block Pop-Up Windows box.
Q) I am not receiving Campaign e-mails reminders. Why not?
A) If you are using Outlook, please check that the e-mails are not in your Junk E-mail or Spam folders. If they are, you can make sure you receive these e-mails by adding email@example.com to your Safe Senders list in Outlook by clicking Tools > Option > Preferences > Junk E-mail > Safe Senders > Add > now add firstname.lastname@example.org to that list.
Q) If I use a credit/bank card for my pledge, when will my payment be processed?
A) Credit card transactions will be processed live (immediately posted to your credit card). If your payment has been processed, you will not be able to change your donation in the online pledge processing system. If your pledge has been processed and you wish to change your pledge or designations, please contact Community Relations at (352) 392-4567.
Q) I do not have a UF e-mail address. How will I give to the UFCC?
A) UF employees who do not have a UF e-mail address will be given a printed pledge card as in years past. If an employee uses a home computer, they can access the UFCC website or myUFL to give. Their information will be in the UFCC online system.
Q) Can OPS employees give through the online system?
A) OPS employees will not have access to the online system. We are unable to allow payroll deductions for OPS employees but they could choose to donate via cash, check, or credit card. Please call us at (352) 392-4567 for more information on how to give if you are an OPS employee.
Q) Can an employee who is hired during the campaign still give online?
A) Yes, but they will need to contact the Office of Community relations to have their account activated. (352) 392-4567
Q) Who will collect and process the pledge cards from employees who do not use the online system?
A) The office of Community Relations coordinates the UFCC and will process the pledge cards.
Q) How do I stop the “reminder” campaign online giving e-mails?
A) If you do not want to contribute to the UFCC, sign on to the system and choose “No Donation”. You should not receive further e-mails.
Q) While in the UFCC online giving site, the “Back” button in my web browser does not work properly.
A) To navigate within the UFCC online giving site, please use the back/forward arrows at the bottom and top of each online giving page.
Please contact us if you have any questions or concerns.
Policy on Solicitation and Receipt of Gifts
The following policy governs the solicitation and receipt of gifts in support of the University of Florida Campaign for Charities (UFCC).
- Gifts used in support of the campaign that are made by the University of Florida or a direct support organization of the University of Florida must be made in accord with the policies and procedures of the unit or the direct support organization. Such gifts may be donated and given only in support of the UFCC. If the University of Florida or one of its direct support organizations gives a gift of a value in excess of $100 to a reporting individual or procurement employee as those terms are defined by law, the University or the direct support organization must give that individual a report of the gift by March 1 of the following year.
- All gifts made by the University or by a University direct support organization in excess of $100 in value in support of the UFCC will be reported to the Executive Director of the UFCC within 30 days of the close of the campaign. The Executive Director shall be responsible for making any reports necessary under Section 112.3148, Fla. Stat., on behalf of the University and furnishing the names and positions of the gift recipients to the respective direct support organizations.
- Gifts from persons and entities not the University or direct support organizations may be given to the University in support of the UFCC under the following guidelines:
- No reporting individuals or procurement employees may solicit gifts.
- All gifts of over $250 in value must be reported to the Executive Director of the UFCC within 30 days of the close of the campaign. The Executive Director is responsible for the IRS gift receipt requirements attendant to such gifts.
- Gifts from third parties may be used as gifts to University employees in support of the campaign only under the following conditions:
- If the gift is to be given to a University employee in support of the campaign, the gift must be made in such a way that it does not violate Section 112.3148, Fla. Stat. or Section 112.3215, Fla. Stat., in that a lobbyist, as defined in the statute, may not use the UFCC to indirectly make a gift to a reporting individual or procurement employee. The distribution of any such gifts must be to a large pool of potential recipients, the majority of whom cannot be reporting individuals or procurement employees.
- The reporting requirements of section 1 above apply to such gifts.
- Gifts may be given as door prizes to UFCC events held for University employees as long as the conditions of 2(c)i are fulfilled. No contribution can be required as a precondition for receipt of any such prize.
- If a gift is auctioned, no fees of any kind may be paid to an auctioneer. Any auction must be reported to the Executive Director of the UFCC within 30 days of the auction. The Executive Director is responsible for furnishing all pertinent information concerning the auction to the Fiscal Agent who is responsible for giving the appropriate IRS receipt for the gift to the UFCC represented by the auction proceeds.
Terms Used Above
Reporting Individual – State employee or official who is required to disclose certain financial interests and gifts on a yearly basis under the provisions of Florida law. Reporting individuals include business managers, purchasing agents (persons with signature authority on contracts) having the power to make any purchases exceeding $20,000, finance and accounting directors, personnel officers, grant coordinators, legal counsel, the president of the university, and members of the board of trustees. Reporting individuals as identified by the University receive a Form 1 from the State Commission on Ethics on an annual basis.
Procurement Employee – State employee “who participates through decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, or auditing or in any other advisory capacity in the procurement of contractual services or commodities…if the cost of such services or commodities exceeds $1,000 in any year.”
Lobbyist – Person who “is employed and receives a payment or who contracts for economic consideration for the purpose of lobbying.” “Lobbying” means “seeking on behalf of another person [a company or firm as well as a natural person], to influence” the University with respect to a decision of the University in the area of general policy or procurement (making purchases for the University) or “an attempt to obtain the goodwill” of a University employee. For the purposes of this discussion, “lobbyist” shall also mean the principal of the lobbyist.
Download the UF Campaign for Charities Regulations (PDF)