Facility Definitions and Requests

Clemson University Administrative Policy
Office of Primary Responsibility: Office of Student Affairs
Adopted: Approved by Administrative Council November 28, 2005
Revised: Revisions to the name of the policy and sections 2.2, 5.0, 8.0, 9.0 and Appendix E approved August 13, 2007.

1.0 Purpose: The primary use of any Clemson University facility shall be for purposes related to the University’s missions. The instructional research and service needs of the University shall take precedence over any other prospective use of University facilities. The purpose of this policy is to set forth the conditions under which Clemson University facilities may be used by persons or organizations for purposes other than their primary function. There may be additional policies specific to certain facilities or for specific events and they may include more restrictive provisions than this policy. Persons or organizations seeking to use any University facility are advised to inquire about the existence of any such additional policies at the time they reserve its use.

2.0 Applies to: This policy applies to any and all facilities owned, leased or under the authority of Clemson University, including all facilities located on the main campus, as well as all facilities located at other locations. “Facilities” shall include all buildings and structures, grounds, sidewalks, recreation areas, and streets considered to be part of the campus of the University. University facilities are divided into two general categories: publicly available facilities and instructional facilities.

2.1. Publicly Available Facilities are those facilities which the University makes available for use by individuals and groups that are not otherwise affiliated with Clemson University. A list of these facilities may be viewed at Appendix A. Any individual or group, including Clemson students, faculty and staff, may reserve and use these facilities for any lawful purpose. There is a fee associated with the use of any publicly available facility. Information regarding fees and reservations for these facilities can be obtained by contacting the individual at the address and number listed in Appendix A. Please note that many of these facilities have specific restrictions as to occupancy, hours of use, etc. and may not be available or suitable for every requested use. Use of alcohol at any event at a publicly available facility is subject to University policies, as stated below in Section 8.0 of this policy.

2.2. Instructional Facilities are those facilities of the University which are not publicly available and are only available to Clemson University students, faculty, and staff and officially recognized University organizations. Use of these facilities shall be restricted to activities related to the education, research and service missions of the University. (NOTE: For a list of instructional facility contacts, click here.)

During summer sessions only, some instructional facilities may be used (on a space available basis) by non-affiliated groups holding summer programs on campus provided such use is jointly approved by the Office of Summer Programs and the Dean of Undergraduate Studies. All arrangements must be made through the Office of Summer Programs for overnight summer programs or through the Office of the Dean of Undergraduate Studies for day summer programs.

2.3. Procedures for the Use of Clemson University Facilities: Requests for the use of the facilities of Clemson University are to be submitted to the Authorized Designee for that facility. A list of Authorized Designees for University facilities is attached as Appendix A. The Authorized Designee for any facility not included in Appendix A shall be the Chief Business Officer. All requests should be in writing on the Clemson University Facility Use Request Form, shown in Appendix B. Additional approvals are required for use of facilities that will entail Sales and Solicitation ( see Appendix C) or Events with Alcohol ( see Appendix D). As noted in Section 1.0 above, certain facilities have additional registration or use requirements. Please check with the Authorized Designee when making reservations for a specific facility to ensure all requirements are met.

The completed Clemson University Facility Use Request Form ( Appendix B) should be submitted to the Authorized Designee no later than seventy-two (72) hours prior to the anticipated use. Submission of the Form does not guarantee permission for use of the facilities requested. Generally, competing requests for use of a facility will be resolved on a “first come, first served” basis; however, exceptions may be made at the discretion of the Authorized Designee.

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