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Office for Institutional Assessment

Academic Procedures

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Academic Procedures: Approvals, Notification and Proposals

The process for Academic Procedures that require external reviews and approvals are described in the Academic Procedures Manual.  The manual provides key definitions and details to explain why the SC Commission on Higher Education and the Southern Association of Colleges and Schools Commission on Colleges have specific requirements.  To assist the faculty and administration a separate website is dedicated to each type of major change with specific templates and outlines as required by the SC CHE and SACSCOC.

Minors—go through the normal university curriculum processes and do not require approvals or notifications of the Board, CHE or SACSCOC.

Step 1:  The pre-proposal budget is short and simple, but the budget pages with projections are important.  You need to have a signed budget document that shows where the cost of the new program will originate and if you are going to be asking for new money from the Provost!  The Dean needs to sign the front page and any budget lines supported by the college as does the department chair.   A signed copy should be returned to me as soon as possible and we can move forward with seeking the approval.  This gets us started and lets us know what to expect for the next Board meeting in (February, April, July, October).

Step 2 is the program planning summary. It’s a three to five page document and all the steps are provided in the website below.  The Vice Provost will cover all the steps with you and ensure you meet the deadlines, attend the right meetings, and so forth.  If you have not met with Interim Dean Karen Burg or Dean Jan Murdoch please touch base with her so that she is aware of your plans.

Step 3 is the full program proposal.  It’s limited to 19 pages and a specific outline is provided with each type of change.

Approval steps:
o    Academic Council—an information item (This will be submitted for you.)
o    Board of Trustees  (Meets:  October, January, April, July)
o    NEW Degree Programs ONLY--CHE Advisory Committee on Academic Affairs (ACAP)  (Once approved by the BOT the Vice Provost will forward the materials to CHE to meet the next available deadline—November, February, May, August)
o    All university curriculum committees are required and please note that PhD programs must be reviewed by an external consultant and a report/letter attached
o    CHE—two steps for the full proposal

  • Committee on Academic Affairs and Licensing
  • Full Commission on Higher Education

o    SACSCOC:  You may not advertise until we have approval from SACSCOC

Please contact Dr. Debbie Jackson ( dbj@clemson.edu or 864-656-3194) if you have any questions or if you'd like to request a meeting.

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