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Campus Recreation

Reservations and Rentals

Facility Reservations

Standard requests must be submitted at least 2 weeks in advance of the actual reservation date. Special event requests must be submitted at least 4 weeks in advance if set-up and/or additional staffing is needed. Requests are not approved until a written confirmation from the scheduling team has been received.

Campus Recreation facilities and fields may be reserved by Clemson University related groups/organizations as well as groups/organizations not affiliated with Clemson University.

Note: Policies are under review and are subject to change.

Reservation Procedure
To reserve facilities or fields click on the online reservation request link below. Reservation requests may be submitted up to a year in advance. Reservation requests are considered in order of the date received and in accordance with facility/field availability and the following priority: 1) Campus Recreation programs/events and academic classes; 2) University affiliated programs/events; and 3) Non-University affiliated programs/events.

Requests for facility or field use from priority groups 2–3 will be confirmed according to the following schedule:

  • No sooner than March 1 for Fall semester reservations.
  • No sooner than August 1 for Spring semester reservations.
  • No sooner than December 1 for Summer session reservation.

*Exceptions: Groups/organizations that sponsor major events which require advance booking may be confirmed earlier than the listed dates provided there is no conflict under the Campus Recreation Event Coordinator's discretion.

Payment of Fees
Groups/organizations will be invoiced for all fees and other charges (including staffing, set-up fees, custodial services, security, damage and/or repair costs as applicable as well as any charges resulting from damages to property or equipment), with payment due within two weeks following the invoice date. Late payments may affect eligibility for future reservations. Payments may be made in cash, check or card at the Welcome Center desk in Fike Recreation Center, or by mailing a check addressed to Clemson University to 206 Fike Recreation Center, Clemson, SC 29634-4015.

Cancellations
There is no charge for cancellation of a reservation at least 72 hours in advance. For an event to be considered canceled, the responsible group must contact, and receive confirmation from, the Events Coordinator. Events not canceled within 72 hours of the reserved period will result in the responsible group being charged the full reservation fee, even if the space was initially given to the group for free use. Failing to arrive to their reservation without a confirmed cancellation may affect a group's potential to make future reservations.

Forms

Facility/Field Reservation Request Form

To be used for reserving Campus Recreation fields and facilities for an event.

The Underground Recreation Area Reservation Request

To be used specifically for reserving group use of the Underground Recreation Area. 

Want to run or host a 5k at Clemson? Click here!

Equipment Rental Form

A comprehensive list of items available for rent. To be returned to the Events Coordinator for confirmation.

Sales and Solicitation Form

To be used if you are selling items at your event.

Other Information

Fee Schedule

A list of rental and other fees and charges for use of Campus Recreation facilities.

Rules and Regulations for use of Facilities/Fields

Questions regarding facility/field reservations may be directed to scheduling@clemson.edu.

CU Food Waivers Information

A food waiver must be sought from the Clemson Dining Service (as the sole source provider under contract for providing food services on campus) by any group that plans to serve or sell food and beverages, or to have food and beverages catered as part of its scheduled program/event.

Social Event Registration

To be used for registering all events at Clemson University facilities where alcohol is present.

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