Disaster Management Plan
This Disaster Management Plan (CUDMP) will be the basis to establish polices and procedures which will assure maximum and efficient utilization of all resources on the Clemson University campus, minimize the loss of life and/or injury to the population, and protect and conserve resources and facilities of Clemson University during large-scale emergencies considered to be of disaster magnitude.
For the purpose of this plan, disaster shall be defined as any condition -- man-made or natural which results in a significant disruption to the academic mission of Clemson University. The on-set of most disasters is considered to be very rapid, allowing a minimum of time for preparation. The scale of a "disaster" is determined by the potential for loss of life, damage to facilities, and the amount of external resources necessary for the University to return to its normal academic mission.
This CUDMP is based on the principle that Clemson University will bear the initial responsibility for disaster relief on campus. When specific demands exceed the service levels available, it is understood that assistance will be requested through the Pickens County Emergency Preparedness Director and from surrounding agencies -- including local, state, or Federal agencies, as needed.
It is recognized that Clemson University, as an established part of Pickens County, is included in the Pickens County Emergency Operations Plan (PCEOP).
The Clemson University Disaster Management Plan (CUDMP) will provide for local coordination of resources furnished from outside agencies responding to requests for assistance. It is understood that the University will provide such assistance to other agencies as possible when necessary.
Clemson University is vulnerable to a wide spectrum of natural and man-made disasters, including but not limited to: storms (tornado, wind thunder, hail), fires and explosions, earthquakes, dam failure, and industrial type disasters (fixed and mobile radiological emergencies and a variety of possible hazardous materials catastrophes).
Clemson University will provide for the protection of students, faculty, staff, visitors, and material resources of the campus in order to minimize injury, loss of life, and damage resulting from any kind of disaster. The administration of Clemson University will provide for continuity of management function, damage assessment, -- public and private -- and immediate attention to the re-establishment of normal operations so as to support the University's academic mission.
Pre-Disaster Phase: Activities in this phase are designed to develop a strong University emergency response capability and to organize all levels of administration to assure full utilization of all resources by completing the following:
- conducting public training and education programs to assure a continuing capability to accomplish disaster response objectives;
- preparing and conducting public information programs on disasters to educate the campus population on prevention and protection measures to be taken during a disaster;
- developing a procedure for alerting, notifying, and mobilizing key officials and emergency response personnel in the event of a disaster;
- establishing mutual support agreements, as necessary with other local adjacent governments;
- preparing plans for disaster recovery phases from disasters; and
- establishing the necessary emergency powers, to include a line of succession, in order to maintain a continuity of administration during any type of disaster.
Disaster Phase: During this phase, the operational activities of Clemson University will be accelerated to increase the state of preparedness of the campus population to meet and cope with an impending or imminent disaster ï¿½ if warning is sufficient. The disaster phase shall include all of the following:
- In the event of a disaster with little or no warning -- operational activities will be direct towards protecting life and property, administering to the health and welfare of the affected population, containing or limiting damage effects, assessing damage and estimating requirements for restoring and recovering from the results of a disaster;
- The Associate VP for Municipal Services, or designee, shall notify the Vice President of Student Affairs ï¿½ or the appropriate line of succession from the President -- as to the nature of the disaster.
- The President or designee -- shall use his/her Presidential discretion to declare a MAJOR EMERGENCY;
- The declaration of a MAJOR EMERGENCY automatically triggers the implementation of the Clemson University Disaster Management Plan (CUDMP);
- An Emergency Operations Center (EOC) will be established as soon as possible after the declaration of a MAJOR EMERGENCY in accordance with Appendix A.
- The necessary emergency operations will be initiated and maintained in accordance with the attached Appendixes.
Recovery Phase: During this phase, University administration, the Fire and Police Departments, Facilities, Maintenance, and Operations, and other departments as needed will undertake operations necessary to administer to the sick and injured, restore law and order, stop on-going loss, repair damage to facilities and utilities, establish housing for displaced students, and provide class and laboratory facilities destroyed, damaged and or otherwise made unusable by a disaster. The President, or his/her designee, will be responsible for determining priorities of effort, allocating resources to high priority objectives, assisting the affected population toward recovery, and the restoration of normal University functions.
DIRECTION AND CONTROL
Overall emergency operations will be directed form the EOC. The emergency field operations will be directed from an established command post staffed by the appropriate emergency agency department heads.
By approval of this Clemson University Disaster Management Plan, the Board of Trustees delegate the implementation of the plan to the Chain-of -Command listed below:
- Provost and Vice President for Academic Affairs
- Vice President for Student Affairs
- Vice President for Administration and Advancement
- Associate Vice President for Municipal Services
Each University division will establish specific plans, procedures, and checklists to accomplish responsibilities associated with that division's routine activities as they relate to essential services. Certain Annexes are affixed to this plan that are considered high priority and essential services. However, other services may also -- or in lieu of those services with attached Annexes -- be considered essential depending on the nature and magnitude of the disaster. Therefore, it is essential that all divisions have an "Emergency Operations Plan" that will support the Clemson University Disaster Management Plan.
- The Clemson University Board of Trustees has the overall responsibility for the policy decisions affecting the pre-disaster activities, disaster operations, and recovery operations of all divisions; as well as the coordination of emergency support provided by other Federal, State, and local agencies.
- The President of Clemson University is responsible to the Board of Trustees as their representative. The President represents the Board while directing and supervising all activities of the University administration during the pre-disaster and recovery phase operations. The President is responsible for:
- declaring a "MAJOR EMERGENCY" which will initiate this CUDMP (Note: The Pickens County Emergency Preparedness Director may initiate the Pickens County Emergency Operations Plan which may cause the CUDMP to be initiated to support Pickens County.);
- responding to the CU Emergency Operations Center (CUEOC) at Clemson University Fire Department or one of the alternative sites as designated in this plan
- The Provost will be responsible for:
- acting on behalf of the president in his/her absence.
- providing information to the EOC concerning the impact of the disaster on the academic mission of the University.
- assessing detailed reports from Deans and Academic Department Heads concerning needs to return the University to its normal academic status; and
- locating and operating temporary academic facilities to replace those lost in a disaster for an extended period of time.
- The Emergency Preparedness Director (CUEPD) is responsible to the Associate Vice President for Municipal Services. The CUEPD implements emergency orders of the President or designee, relating to the disaster. Additional responsibilities include:
- Reporting to and opening the CUEOC at Clemson University Fire Department or alternative site;
- receiving of requests for emergency services;
- the dispatching of emergency services, as requested and as available;
- establishing and maintaining radio communications with appropriate law fire, and EMS jurisdictions;
- being a liaison between emergency services and other expert services that may be necessary during the pre-disaster, disaster, and post-disaster phase.
- requesting other University agencies, as necessary, to respond to their predetermined disaster staging area; and
- ordering the opening of the Media Information Center at the Loyalty Fund Office at 110 Daniel Drive to handle incoming requests for information.
- The Clemson University Police Department (CUPD) is responsible for:
- Sending a representative to the CUEOC;
- maintaining law and order throughout campus,
- maintaining traffic control on evacuation routes,
- coordinating all law enforcement resources made available to the University,
- providing security at the EOC, and
- establishing a system for issuing security passes to authorized personnel in the disaster affected areas.
- The department of Clemson University Fire and Emergency Medical Services is responsible for utilization of all fire fighting, emergency medical, rescue and hazardous materials response resources made available to the University. Specifically, the department shall be responsible for:
- Sending a representative to the CUEOC;
- ordering evacuations, as needed;
- coordinating search and rescue missions;
- extinguishing of fires
- the pre-hospital triage, treatment, and transportation of the sick and injured; and
- maintaining an adequate reserve force for additional simultaneous emergencies.
Redfern Health Center and Counseling and Psychological Services are responsible for all health and medical resources and facilities on campus. The staff shall be responsible for:
- Providing limited care facilities for treatment of minor injuries upon request from the EOC, providing field support for CUFD — EMS Paramedics in triage and emergency treatment of the sick and injured; and
- coordinating with the Pickens County Coroner the care of mass causality victims.
Public Affairs is responsible for the assembly, preparation, and dissemination of public information concerning the disaster, including and shall be responsible for:
- The establishment of a Public Information Officer (PIO) at or near the EOC at Clemson University Fire Department or alternate site; and
- establishment of a media staging area remote from the disaster area for media briefing purposes. The Tillman Hall Auditorium will be the primary media briefing location;
- in the event of an incident at the Oconee Nuclear Station that requires the activation of the CUEOC, a representative from Public Affairs should be dispatched to the Oconee Nuclear Site Emergency Operations Facility at the intersection of Issaqueena trail and Cambridge Road in the City of Clemson for direct updates from Duke Energy.
Facilities Maintenance and Operations is responsible for safely maintaining the operating plant and facilities so as to allow the University to return to performing its normal mission as quickly as possible after the disaster. FM&O responsibilities include but are not limited to:
- Providing a representative at the CUEOC located at Clemson University Fire Department or alternate site;
- removing debris and obstructions from transportation routes;
- repairing and restoring utilities -- including electrical, potable water, and sewer systems on campus
- providing qualified staff to conduct damage assessments and reporting to CUEOC.
Telecommunications is responsible for maintaining telephone and cellular services for Clemson University based on the following priorities:
- Emergency dispatch center located at the CU Police Department;
- Emergency Operations Center (Clemson University Fire Department);
- headquarters building emergency services (Police, Fire -- Emergency Medical Services);
- Facilities, Maintenance & Operations;
- Loyalty Fund Building on Daniel Drive which will be the public answering point for incoming inquiry telephone calls;
- administrative functions as dictated by the nature and scope of the disaster;
- residential customers.
Transportation Services is responsible for providing vehicles necessary for transporting personnel and materials required to meet disaster relief needs of the University and coordinating the utilization of all transportation resources (with the exception of emergency vehicles). Transportation Services shall also:
- Assist the EOC and/or departments with obtaining drivers for requested vehicles; and
- provide emergency fuel and maintenance for all vehicles operating on behalf of Clemson University.
Division of Student Affairs is be responsible for services primarily related to the safety and well-being of campus and commuter students including:
- Providing a representative at the CUEOC located at Clemson University Fire Department or alternate site
- providing students will educational material for appropriate response to disaster related situations that are possible at Clemson University;
- staffing of the Garrision Arena in the event of a campus-wide evacuation;
- staffing telephones of the Loyalty Fund Building at 110 Daniel Drive, which will serve as the screening center for incoming inquiry type telephone calls.
University Housing is responsible accommodations to students residing on campus including:
- Providing temporary relocation facilities for displaced residents and maintaining records as to the location of students who have be displaced;
- providing bedding materials for the CUEOC at Clemson University Fire Department or alternative site and emergency worker on campus during the emergency;
- providing staffing for Garrison Arena staging area in event of campus wide evacuation.
- The Food Services contractor will be responsible for:
- providing food and eating facilities as may be needed by emergency workers — including those in the EOC at Clemson University Fire Department for the duration of the disaster; and
- secondary to the above, provide as normal as possible food services to the student population; an
- if necessary, provide temporary morgue space in refrigeration facilities.
Financial Management and Human Resources shall be responsible for advising the EOC concerning financial matters in support of disaster management including:
- Development of a business recovery plan for CU business resources during the pre-disaster phase;
- providing continuity of business services to internal and external customers during disaster and post-disaster phases;
- emergency requisitioning, procuring and issuing of specialized equipment and supplies as may be needed from external sources;
- maintaining expenditure and claim forms for the acquisition of supplies and materials required during the disaster response and post-disaster phases; and
- determine need for and operation of an on-campus commissary for disaster and post-disaster supplies.
The CUDMP is to be used for planning purposes upon receipt and for execution upon order of the President or designee. All Clemson University department heads are responsible to the President for directing and controlling disaster related operations in their respective Divisions and the implementation of emergency orders and decisions of the President, In addition all department heads are responsible for:
- Developing the required annexes (as determined by the Emergency Preparedness Director) that will support this plan;
- developing mitigation plans including protection of critical data and equipment from loss;
- coordinating with other agencies before, during , and after an emergency or disaster to assure the most efficient operation of personnel and material resources;
- staffing and representing their department in the EOC located Clemson University Fire Department, when requested;
- maintaining a current roster of key personnel at an off campus location (home) for call-back purposes;
- developing mutual aid agreements with similar agencies of adjoining counties or educational facilities; and
- administratively and logistically supporting other Clemson University Divisions
Reports are required periodically when a disaster has occurred to provide the President with information with information to use in determining the appropriate response to the disaster. Initial reports will be submitted as quickly as possible to the Emergency Preparedness Director.
The reporting cycle, beginning with the Initial Damage Assessment (Part II) will be at 0900hrs and 1600 hours of each day during the disaster response phase. Reporting will take place in person at the CUEOC at Clemson University Fire Department or alternate site. Representatives from each of the Sections represented at the CUEOC shall be present. Reports will include the following:
Initial Situation Report - issued by the first incident commander includes but is not limited to:
- type of disaster;
- date and time of disaster;
- status of mobilization of University resources;
- initial casualty, damage assessment; and
- immediate support needed from off campus agencies to bring incident under control.
The initial Damage Assessment Report (Part I) will be made by the Incident Commander (IC) at the scene of the disaster and will include:
- geographic estimate of damage area; and
- injury and fatality report.
The Initial Damage Assessment Report (Part II) will be made by qualified Facilities Operations and Maintenance staff and will include:
- listing of damaged facilities; and
- resources necessary to return the facilities to normal operations.
The Initial Damage Assessment Report (Part III) will be compiled by qualified FM&O staff and will include:
- time and expense to return damaged facilities to normal operations; and
- estimate of off-campus resources needed immediately to initiate the disaster recovery process.
Daily Situation Reports will be made by the Emergency Preparedness Director to the Associate Vice President for Municipal Services at or around 4:00 PM. This report shall include:
- Updates on emergency activities related to mitigation of the disaster; and
- updates on restoring campus from a state of emergency to normal operations.
After Action Report will be submitted to the appropriate Vice President as soon as possible after the termination of the Disaster Phase by all affected Divisions. The report will be a narrative summary summarizing:
- Overall combined efforts of all involved agencies and departments
- deficiencies observed; and
- recommended actions that should be taken to improve effectiveness.
Individual University Divisions and mutual aid forces will utilize supplies, personnel, and transportation normally used by their organization. With the exception of emergency resources needed during the incipient phase of a disaster — additional supplies, transportation, and human resources will be requested through the EOC by the Incident Commander.
Appropriate staging areas for manpower and equipment will be established by the IC including necessary shelter and sanitary facilities. Coordination will be made with the Food Services contractor for feeding of personnel. Transportation Services will be responsible for fuel and maintenance for all vehicles required during the disaster.
The Pickens County Mobile Command Vehicle should be requested by the CUEPD and Health Services as soon as a "MAJOR EMERGENCY" has been declared. The Mobile Command Vehicle should be directed to the parking lot closest to the EOC and serve as a supplementary command/communication post.