Constitution and Bylaws of the
Clemson University Staff Development Program (SDP)
(Approved August, 2012)
Download a printable version of the Constitution and Bylaws
The Mission of the Staff Development Program Steering Committee is to provide representative leadership, oversight, accountability, and guidance for the Staff Development Program of Clemson University.
Section 1. The Clemson University Staff Development Program Steering Committee will be referred to as the SDP Steering Committee.
Section 1. The purpose of the SDP Steering Committee is to provide guidance and continuity for the administration and execution of the Staff Development Program, ensuring that the program is administered in accordance with stated program goals and guiding principles.
Section 2. Employees nominated to serve on the SDP Steering Committee will exemplify high standards of behavior, performance, and dedication to Clemson University and should normally meet the following criteria:
Section 3. The SDP Steering Committee will abide by all university policies and procedures.
Section 1. The SDP Steering Committee is responsible for requesting financial and other resource support for the SDP initiative from institutional leadership. The SDP Steering Committee also is responsible for verification of participant program completion leading to authorization of salary adjustments.
The SDP Steering Committee is responsible for advocating effectively the benefits of the SDP initiative with institutional leadership, and for providing compelling assessment data reflecting the value of the SDP initiative to Clemson University, individual work areas, and participating staff.
Section 1. Amendments to this Constitution and By-laws must be made by a two-thirds vote of the entire SDP Steering Committee. If a member(s) of the SDP Steering Committee cannot attend the scheduled voting meeting, they may vote by proxy.
Section 2. Amendments must be presented to the committee in written form. The committee will be afforded ample time to review any proposed amendments. Every effort should be made to schedule meetings where discussion of motions will be held before a vote occurs. Every effort should be made to ensure a vote occurs on proposed amendment changes within 30 days of the motions being submitted in writing.
Review and Ratification
Section 1. The membership of the SDP Steering Committee will review and approve the Constitution and By-Laws on an annual basis. Any necessary amendments may be made at the time of review.
Section 1. Composition of the SDP Steering Committee will include the Steering Committee Chair and representation from Clemson University’s staff constituency groups, including but not limited to two representatives from the Staff Senate, and one representative each from the Faculty Senate, Extension Senate, President’s Commission on the Status of Black Faculty and Staff, President’s Commission on the Status of Women. It also will include the Project Plan Coordinating Committee and Mentor/Coaching Resource Committee Chairs and one At-Large member. The Office of Human Resources, Office of Assessment, Staff Ombudsman and other relevant resources may serve as Ex Officio non-voting members of the Steering Committee.
Section 1. The officers of the SDP Steering Committee will include a Chair, Vice-Chair, and Secretary/Recorder, to be elected as soon as practical after the Steering Committee is convened.
Structure and Operations
Section 1. The organizational structure of the SDP initiative will include the SDP Steering Committee, Project Plan Coordinating Committee, and Mentor/Coaching Resource Committee.
Section 1. The following will be considered core Standing Committees:
Accounting and Administrative Staff
Agriculture and Extension Staff
Miscellaneous Administrative Staff
Safety and Student Services Staff
Technology and Media Staff
Managers and Professional Staff
Peer Groups may be added or deleted each year according to need based upon the applicant pool.
Section 2. Employees nominated to serve on the Standing Committees will exemplify high standards of behavior, performance, and dedication to Clemson University and will meet the following criteria:
Standing Committee size will be dictated by the number of participating staff. These committees will meet on a regular basis to guide SDP participants through the program, regularly monitor participant progress, and ensure that SDP program participant activities represent an appropriate challenge for their position within their organization. Once a participant has completed his or her activities, the Mentor/Coaching Resource Committee will conduct a peer review of the program participant’s portfolio and make a recommendation of successful completion or non-completion of prescribed goals and required contact hours to the SDP Steering Committee.
Steering Committee Member Participation in the SDP
It is prohibited for any Steering Committee member serving on the committee to apply to or participate in the Staff Development Program during his/her term of service. A Steering Committee member is eligible to apply and participate in the SDP only after the expiration of his/her term (expires June 30). A member of the Steering Committee who resigns prior to the end of the term of committee service will be eligible to apply during the spring application period following his/her originally scheduled end of term date.
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