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Finance Division

Introduction

Traditional budget systems in higher education tend to focus on requests or needs as a basis for distributing resources. Such systems have a variety of inherent problems ranging from the squeaky wheel receiving more than is justified for a particular program, to the lack of focus on planning and costing problems in higher education. Operating units tend to maximize the resources they receive each year with little or no incentive to manage with less. Such systems tend to be highly centralized with the administration making line item and trade-off decisions concerning financial resources. As a university becomes more complex and incentive oriented, the weaknesses of such an approach become more apparent. Universities need to unshackle the creative energies available at all levels of the institution to address issues of cost control and income generation.

Budget Office Policies Manual
Internal Budget Process

I.  Philosophy of Process

010 Introduction
020  Planning
030 Performance Incentives
040 Budget Roles & Responsibility
050  CU Budget Planning Process Overview
060 Budget Planning Evaluation Process
070 State Budget Process
080 Internal Budget Process
090 Open Budget Process

II. Concept

010 Budget Performance Incentives Program
020 Projected Source and Application of Funds Statement

III.  Policies

005

University Budget Policy

010

Institutional Membership Account
020  Revenue and Expenditure Budgets
030 Student Activity Fee Allocations
040  Departmental Reorganizations
050 Campus Insurance Funds in Facilities and Finance
060  Funding Fringe Benefits for New Positions and Reclassifications
070  Charging Employer Contributions
080 Education and General Performance Credits
090 E&G Infrastructure Revolving Loan Program
100 Laboratory Fee Allocation

105 Facilities and Administrative Cost Allocations
110  Innovation Fund
111 Vending Committee Fund
112 Vending
120  Summer School Revenue Allocation Rates
130 Assignment of New Revenue Accounts
140  Priority Funding For the Budget Performance Incentives Program
141 Special Budget Requests
142 Special University Organizations
143  Capital Financing
144 Year End Closing
145 Budget Responsibility Policy

IV.  Budget Control

010 Suggested Procedures for Budget Centers
020 Financial Accountability

V.  Management Accounting

A. Indirect Cost Study

010 Indirect Cost Proposal Preparation
020 Space Utilization Study Procedures

B. Costing Issues

010 Guidelines for Assigning Costs to Auxiliaries, Quasi-Auxiliaries, Cost Recovery and Revenue Producing Activities
020 Guidelines for Charging Departments for Services Provided by Auxiliaries and Cost Recovery Operations of Business and Finance
030 Billing Rate Policy and Procedure

C. Space Issues

010 Space Financing Policy

VI. Appendices

A.  Budget Centers
B.  Glossary of Terms

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