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Finance Division

Introduction

Traditional budget systems in higher education tend to focus on requests or needs as a basis for distributing resources. Such systems have a variety of inherent problems ranging from the squeaky wheel receiving more than is justified for a particular program, to the lack of focus on planning and costing problems in higher education. Operating units tend to maximize the resources they receive each year with little or no incentive to manage with less. Such systems tend to be highly centralized with the administration making line item and trade-off decisions concerning financial resources. As a university becomes more complex and incentive oriented, the weaknesses of such an approach become more apparent. Universities need to unshackle the creative energies available at all levels of the institution to address issues of cost control and income generation.

Budget Office Policies Manual
Internal Budget Process

I.  Philosophy of Process

010    Introduction   
020     Planning   
030    Performance Incentives   
040    Budget Roles & Responsibility   
050     CU Budget Planning Process Overview   
060    Budget Planning Evaluation Process   
070    State Budget Process   
080    Internal Budget Process   
090    Open Budget Process   

II. Concept

010    Budget Performance Incentives Program   
020    Projected Source and Application of Funds Statement   

III.  Policies

005

University Budget Policy   

010

Institutional Membership Account   
020     Revenue and Expenditure Budgets   
030    Student Activity Fee Allocations   
040     Departmental Reorganizations   
050    Campus Insurance Funds in Facilities and Finance   
060     Funding Fringe Benefits for New Positions and Reclassifications   
070     Charging Employer Contributions   
080    Education and General Performance Credits   
090    E&G Infrastructure Revolving Loan Program   
100    Laboratory Fee Allocation

105    Facilities and Administrative Cost Allocations   
110     Innovation Fund   
111    Vending Committee Fund   
112    Vending   
120     Summer School Revenue Allocation Rates   
130    Assignment of New Revenue Accounts   
140     Priority Funding For the Budget Performance Incentives Program   
141    Special Budget Requests   
142    Special University Organizations   
143     Capital Financing   
144    Year End Closing   
145    Budget Responsibility Policy   

IV.  Budget Control

010    Suggested Procedures for Budget Centers   
020    Financial Accountability   

V.  Management Accounting

A. Indirect Cost Study

010    Indirect Cost Proposal Preparation   
020    Space Utilization Study Procedures   

B. Costing Issues

010    Guidelines for Assigning Costs to Auxiliaries, Quasi-Auxiliaries, Cost Recovery and Revenue Producing Activities   
020    Guidelines for Charging Departments for Services Provided by Auxiliaries and Cost Recovery Operations of Business and Finance   
030    Billing Rate Policy and Procedure   

C. Space Issues

010    Space Financing Policy   

VI. Appendices

A.     Budget Centers   
B.     Glossary of Terms   

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