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Finance Division

How To Buy / Pay

The following table summarizes purchasing methods for various routine purchases at Clemson.  This matrix applies for all State and Grant Funds (Funds 10-23); for other Fund sources, please review the Disbursement Grid.  When purchasing with other Fund sources, Direct Payment Vouchers are the preferred method, followed by personal reimbursement when absolutely necessary.

In the table below, when both buyWays PO and P-card are indicated, refer to this Decision Tree to decide specifically which method should be used in a particular instance.

To login to buyWays click here.

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z

Type of Goods or Services - A
click on Good/Service for details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Academic Speakers  
Advertisements (newspapers, magazines, journals, radio, tv, etc.)
Airline Tickets
Architects & Engineers
Audio - Visual   
Awards
Type of Goods or Services - B
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Books  
Break Room Supplies / Meeting Supplies
Building Maintenance - Campus Buildings Contact Facilities
Bus, Charter Services
Business Cards / Stationery
Type of Goods or Services - C
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Car Rental    
Carpet / Flooring      
Cell Phones    
Clemson University Student Organizations    
Construction Services & Building Alterations  
Consulting Services
Copiers & Multi-Functional Devices
Conference/Meeting Registration
Conference Facilities    
Type of Goods or Services - D
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Damage Payments    
Type of Goods or Services - E
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Employee Search Services    
Entertainment (Speakers, lecturers, musicians, performing artists)    
Environmental Remediation Services    
Equipment    
Equipment Maintenance & Repair    
Equipment Rental  
External Auditors Contact Office of Internal Audit
Type of Goods or Services - F
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Furniture     
Type of Goods or Services - G
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Gases    
Type of Goods or Services - H
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Hardware - Computer    
Honoraria      
Type of Goods or Services - I
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Incentive Cards    

Independent Contractors

 
Type of Goods or Services - J
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Janitorial Services      
Janitorial Supplies    
Type of Goods or Services - L
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Laboratory Supplies and Equipment    
Legal Services Contact Clemson University General Counsel
Licenses & Fees for Computer Software    
Lodging: Student Travel    
Lodging: Employee Travel      
Type of Goods or Services - M
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Meals - official guests, visitors, students, or job candidates      
Mechanical Turk
Medical Services    
Medical/Pharmaceutical Supplies    
Memberships of Employees to Organizations if Benefits the Univ and Univ Membership is Unavailable  
Moving Expenses      
Type of Goods or Services - O
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Office Supplies    
Type of Goods or Services - P
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Paint, Labor and Supplies    
Paper      
Performances, Performers, Artists (Speakers, lecturers, musicians, performing artists)    
Pest Control    
Printing Services   
Promotional Items  
Type of Goods or Services - R
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Registration Fees  
Rental or Lease of Personal or Real Property      
Repairs - Equipment    
Type of Goods or Services - S
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Scientific Supplies and Equipment
Security Services including Security Guards & Alarms      
Shipping -FedEx - UPS - Express      
Software    
Stationery / Business Cards    
Subscriptions    
Type of Goods or Services - T
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Telephone
Temporary Staff     
Train Ticket    
Training & Course Tuition  
Travel - Employee (airfare allowable on PCard)      
Travel - Student      
Type of Goods or Services - U
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Utilities  
Type of Goods or Services - V
Click on Good/Service for more details
Exempt from Net 30 Payment Terms buyWays PO   P-card   Direct Pay via buyWays   Reimbursement
Vehicles  

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