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Finance Division

Disbursements

OUTSTANDING BALANCE ON INVOICE

If there is a prior outstanding balance reflected on an invoice, the department should determine if the balance is due. The department may wish to formally document why an outstanding balance exists. Documentation for invoices paid less than the invoiced amount may include:

  • When the credit invoice is received, both the debit and credit invoice should be entered into buyWays or CUBS to officially record the invoices
  • Recording voucher number on which the prior balance was paid.

updated April 2012

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