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Transcript Request

What is a transcript?
A transcript is the official copy of your permanent academic record. It contains confidential information that cannot be released to anyone other than you without your permission.

Is there a fee for a transcript?
Each transcript fee is $6.00 per transcript which must be paid at the time of request by cash, check or Mastercard, Visa, or Discover. We do not accept American Express. This fee covers first class postage only.

How do I order a transcript?

Electronic: Ordering Transcripts Online:
Cowley College has authorized the National Student Clearinghouse to provide transcript ordering via the Web. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.

Mail: Mail completed request form to:
Cowley College, PO Box 1147, Arkansas City, KS, 67005-1147

Fax: Fax your written request to (620) 441-5250. The fax must include credit card number and expiration date and security code.

In person: You may order transcripts in person at the Student Services' Office in Galle-Johnson Hall at the main campus. The Student Services' office is open Monday through Friday, 8:00 AM to 4:30 PM. You may also order transcripts from the various Outreach Centers. You may NOT request transcripts by phone or e-mail.

What information must I include in the request form?
You may print and fill out our online request form or send a letter Including the following in your request:

NO ONE ELSE(including your spouse, parent, etc) may pick up your transcript without your written permission. Identify by name the person who is authorized to obtain your transcript and include your original written signature.

If you have any questions, please call (620)442-0430 extension 5239 or send an e-mail to

Student Services' Office: 620.441.6335 • Fax: 620.441.5250
Registrar's Office: 620.441.5241 • Fax: 620.441.5250
Address: Cowley College, Registrar's Office, P.O. Box 1147, Arkansas City, KS 67005

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