Transcript Request

What is a transcript?
A transcript is the official copy of your permanent academic record. It contains confidential information that cannot be released to anyone other than you without your permission.

Is there a fee for a transcript?
Each transcript fee is $5.00 per transcript which must be paid at the time of request by cash, check or Mastercard, Visa, or Discover. We do not accept American Express. This fee covers first class postage only.

How do I order a transcript?

Print and either mail, fax or bring the completed form and payment to the Registrar's Office.

By mail: mail completed form to:
Cowley College, PO Box 1147, Arkansas City, KS, 67005-1147

By fax: fax your written request to (620) 441-5250. The fax must include credit card number and expiration date.

In person: You may order transcripts in person at the Registrar's Office in Galle-Johnson Hall at the main campus. The Registrar's office is open Monday through Friday, 8:00 AM to 4:30 PM. You may also order transcripts from the various Outreach Centers. You may NOT request transcripts by phone or e-mail.

What information must I include in the request form?
You may print and fill out our online request form or send a letter Including the following in your request:

• Current name and any former names used
• Current address, phone number and e-mail address
• Social Security Number
• Date of Birth
• Your starting and ending dates of enrollment at Cowley College.
• Number of transcripts requested
• Complete address(s) to which the transcript is to be sent (please include office)
• If you need a transcript (one in a sealed envelope) sent to yourself, please state that in the request. Some institutions will not accept such transcripts
• Your signature
• Indicate if you want the transcript to be sent now or held until current semester grades and/or degree is posted.

NO ONE ELSE (including your spouse, parent, etc) may pick up your transcript without your written permission. Identify by name the person who is authorized to obtain your transcript and include your original written signature.

If you have any questions, please call (620)442-0430 extension 5239 or send an e-mail to transcript@cowley.edu

Registrar's Office: (620) 441-5241 • Fax: (620) 441-5250
Address: Cowley College, Registrar's Office, P.O. Box 1147, Arkansas City, KS 67005

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