All current and former students at the College are entitled to have access to their own records for the purpose of determining the accuracy and relevancy of such records.
- Records described in this Section are on file in the Office of Registrar, and the Office of Academic Affairs.
- Access to records will be granted within 45 days from the date of the request to review such records.
- Any challenge to the accuracy or relevance of the recorded entries must be filed with the custodian of the records within 180 days of the date of these entries.
- Records will be released to third parties only if students give written consent in the Registrar’s Office where the appropriate forms can be outlined.
- In cases of a subpoena or judicial order for records, students, affected by the subpoena or judicial order will be notified, if possible of the subpoena or judicial order before the records are released.
- Instructor's grade books are not subject to review by any student.
- The following persons, organization, agencies, or institutions who have a legitimate interest may have access to the educational records of each student.
- Because of lack of space, or if the records are deemed to be of no further value, the college reserves the right to destroy such records.
- Every semester the College will publish the enrollment guide as the official notice of compliance. According to this law, schools MAY DISCLOSE WITHOUT CONSENT the following directory information about students: Name:
- Address;
- Telephone number;
- Date and place of birth;
- Major field of study;
- Participation in officially recognized activities;
- Weight and height of an athletic team member;
- Dates of attendance;
- Degrees;
- Awards received;
- Most recent previous educational institution attended;
- Email addresses;
- Photographs; and
- Enrollment status (full-time, half-time, less than half-time).
Adopted April 19, 1976
Reviewed July 11, 1989
Revised July 21, 2003
Revised August 9, 2004
Revised June 21, 2010
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