Surplus Pick-Up Guidelines
These guidelines are established in order to help facilitate the process of picking up furniture and equipment deemed surplus by the University of Florida Departments and Colleges. This process will help enable the Assets Management warehouse staff to gain access to the furniture and equipment and create a dialogue between Assets Management and the University of Florida Departments and Colleges with regard to picking up furniture and equipment.
- It is the department’s responsibility, when requesting the disposal of equipment that may be biohazardous, radioactive or chemically toxic, to insure compliance with all environmental health and safety regulations and obtaining any required certifications. These required certifications may be obtained through Environmental Health and Safety.
- All items, which are listed on the Surplus Property Pick-Up Request form, should be accessible for the warehouse pick-up staff to efficiently remove from the facility. If assets are stored up high on shelving or are obstructed by other obstacles, then those assets need to be made accessible for the warehouse pick-up staff. Furniture and equipment that is located in a facility, that is deemed inaccessible, can be denied for pick-up.
- Furniture and equipment that is attached to a building or other equipment needs to be dismantled and made accessible for the warehouse pick-up staff to efficiently remove. As an example, this would also include desks that are assembled as work stations, shelving that is bolted together or laboratory equipment that is assembled with other laboratory equipment.
- Furniture and equipment that could be classified as heavy equipment that would be cumbersome for the warehouse pick-up staff to remove need to have the physical plant labor crew or an equipment vendor. Examples of this type of equipment would include laboratory flow hoods, double wide refrigerators/freezers, large laboratory equipment that may contain lead and large, and heavy conference tables.
- The hard drives of all computer equipment must be manually and/or magnetically reformatted, effectively erasing the data and software to prevent infractions of copyright laws, software licensing agreements and/or security procedures regarding University of Florida data.
- Equipment that contains oil, liquids or chemicals, such as pumps or incubators, cannot be picked up by the warehouse pick-up staff since Assets Management does not have a contract with a vendor to remove oil, liquids, or chemicals from machinery and equipment. The department would have to make sure the oil, liquids, or chemicals are removed before equipment can be picked up by our staff. The extraction of oils, liquids, or chemicals need to be addressed since this type of equipment may be disposed of into the surplus property bullpen and sent to the metal recycle vendor.
- Assets made of glass or containing large amounts of glass cannot be picked up by warehouse staff. The University does not have a contract with a glass recycling vendor and there cannot be any glass put into the bullpen. Visit the Environmental Health and Safety website for more information.
- Assets must be in an area that does not propose a health hazard or safety issue for the warehouse pick-up staff. If the facility contains asbestos, toxic chemicals, or known insect infestation then the pick-up request may be denied since it poses a liability and health issue for the warehouse pick-up staff.
The Assets Management pick-up staff, which has the task of expediting the removal of surplus furniture and equipment, endeavors to work with the University of Florida Departments and Colleges in a professional and courteous manner. Their primary concern is to help facilitate the efficient removal of surplus furniture and equipment by working with the University of Florida Departments and Colleges to achieve that goal.
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