Forms
Form Name
Use this form to:
Additional Documentation Needed
Approvals
FormatLast Updated
Procard Cardholder Agreement: Staff
Contract required for any staff member who has a procard.
Signature of Procard holder
7/1/08
Procard Cardholder Agreement: Faculty and PI's
Contract required for any faculty member or PI who has a procard.
Signature of Procard holder
7/1/08
Direct Pay Request (DPAY)
Generate Payment to: Vendors under $3000, 1099's, honorariums
Original Invoice
Dept. Head / Director Funding Approval *if necessary*
5/27/11
Expense Reimburse-
ment Voucher
Reimburse individuals for expenses incurred on behalf of the University.
Original receipts for all expenses $75.00 and above Recorded explanation for charges under $75.00. Exchange rate required for international travel.
Dept Head / Supervisor Funding Approval *if necessary*
5/27/11
Procard Application
Apply for the Procurement Credit Card
None
Dept. Head/ Supervisor
Budget/DSPA
Senior Vice President*
*if necessary
4/16/04
Procard Travel Reconcil-
ation Report
Reconcile expenses incurred while traveling on behalf of the University that were charged to the Procard.
Reconcile to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.
Original, itemized receipts for all expenses $75.00 and over, except when the ATM function is utilized, then all original receipts are required for those out-of-pocket expenses. Recorded explanation for charges under $75.00. Exchange rate required for international travel. Reconcile your receipts to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.
Dept. Head/ Supervisor
7/1/08
ProCard Reconcil-
ation
Reconcile monthly ProCard expenses to the monthly PVS report(Cardholder Statement of Account). Forward these reports, including original, itemized receipts to your area's Budget person.
All receipts $75.00 and over Recorded explanation for charges under $75.00. FRS Budget Report
Dept. Head/ Supervisor
12/18/09
Hotel Credit Reference
Supply hotels with references regarding the University's account with other hotels.
5/27/11
Vendor Credit Reference
Supply vendors with references regarding the University's account with other vendors.5/27/11
American Express Credit Card Application
Apply for the American Express Credit Card
Dept. Head/ Supervisor
5/27/11
Request for Action Form
Request changes to a Procard account
Dept. Head/ Supervisor
Budget/DSPA
Senior Vice President*
*if necessary
7/1/08
Lost/Stolen Procard Notification Form
Inform A/P that a Procard has been lost/stolen
Cardholder must call JPMorganChase to report the account and request that a new account & plastic be created.
5/27/11
Statement of Questioned Item
Inquire about and/or dispute a Procard charge
Cardholder should inquire with Customer Service at JPMorganChase.
5/27/11
Employee Independent Contractor Certification Form
For engage-ment of services
Dept. / Unit Head
1/31/05
Professional Services Agreement Template
For engage-ment of services
Dept. / Unit Head, Consultant
2/19/06
Bank Credit Reference Form
Used to provide new vendors with the University's credit worthiness
7/1/08
SABO Stop Payment Request
Place a stop payment on a SABO check
SABO Business Office
12/11/09
