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University Events

Décor and Design

Décor and design elements create an overall "look and feel" for an event, transforming an otherwise bare or drab space into one that "wows" guests when they walk into the room for the first time. A well designed event truly differentiates it from others.

Event design should be well thought out in advance. Continue branding your event by taking the themes, color scheme and messaging you used in your marketing and translating them into the look of the event. Décor should be appropriate for the type of event, the audience, and fit your budget. All of the design items noted here can be obtained either through your caterer (typically at a marked-up price), or you can use our Recommended Vendors page for a listing of suggested providers to contact directly.

Simple but effective items to upgrade the look of your event:

Linens Rentals Table linens and napkins can dramtically change the look of an event. The options are limitless, from basic fabrics in every color of the rainbow, to linens with texture and pattern in luxury fabrics. For a pop of color on a small budget, choose neutral colored table linens and a napkin in a bright color.

Florals Floral centerpieces add interest and detail to your tables. Tell your florist what your color scheme is and he/she can coordinate the florals. Continue the pop of color by choosing flowers in the same color family as your napkins for simple yet attractive event design. 

Furniture rentals are a luxury item, but achieve both form and function in an event. Sofas and coffee tables come in various styles, materials and colors and can be used to create cozy lounge areas and fill up unused space at the same time.

Seasonal items Use pumpkins in the fall or cherry blossoms in the spring. Using materials that are in season means they are readily available and usually cost less.

Lighting Uplighting creates a wash of color on the walls. Choose one color (like red) or select lighting that changes color throught the night. Pinspots are lights strung from the ceiling on a truss. They create a spotlight affect from above and can be used to draw attention to banquet tables, floral centerpieces, and the speaker on stage. There are many other ways to incorporate lighting into a room. Contact an Audio Visual company for more information.

Votive candles create warmth in a room and make it look elegant on a very small budget. If the venue you are working in does not allow votives, battery-operated LED candles are another option to get a similar look.

Print Materials Coordinate printed materials with the overall look of the event. Example of print materials as décor include menu cards, programs, place cards and table numbers.

The most important thing to remember when tackling event design and décor is to have fun and be creative! Don't be afraid to use color and mix different patterns and textures together. If you need help with the look and feel of your upcoming event, please contact us.

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