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Frequently Asked Questions

Q:

When are Bi-Weekly Timesheets due?
A: Click here to check the Bi-Weekly Calendar.
Q:
How do I calculate overtime on my timesheet?
A: An employee is to be paid at 1.5 their normal hourly rate for any hours ACTUALLY WORKED over 40 hours per week (use earnings code 030). An employee who has over 40 hours of paid time, but not over 40 hours of work time, should be paid overtime, but at their normal hourly rate (use earnings code 031). For example:
Situation #1: Jane Doe works 45 hours during the Sunday to Saturday work week. She should have 40 hours coded as regular pay (earnings code 020), and 5 hours coded as overtime (earnings code 030).
Situation #2: John Doe works 38 hours during the Sunday to Saturday work week, and takes 8 hours vacation. He should have 32 hours coded as regular pay (earnings code 020), 8 hours coded as vacation pay (earnings code 170), and 6 hours coded as overtime at regular rate of pay (earnings code 031).
Q: If I do not have a pre-printed timesheet on one of my new bi-weekly paid employees, what should I do?
A: The Payroll Accounting department can provide you with blank timesheets to fill in IF you have not received a pre-printed timesheet. These timesheets can either be picked up in the Payroll Accounting department ( Administration Building , Room 1), or call our main office number (460-6471) to request that it be mailed to your department.
Q: What does "Exempt" mean on my IRS Form W-4?
A: This means that there will be NO federal tax withheld on your paycheck. This DOES NOT mean that you will not have a tax liability at the end of the calendar year. This option is only good for the calendar year in which you fill out the W-4. A new W-4 will be required, or you will be automatically set to single with zero allowances in February by IRS regulations.
Q: What does "Exempt" mean on my State of Alabama Form W-4?
A: This means that there will be NO state tax withheld on your paycheck. This DOES NOT mean that you will not have a tax liability at the end of the calendar year.
Q: Why is my Year-To-Date gross earnings on my stub different from my FICA, Federal, and State Tax Year-To-Date gross earnings?
A: Click here (PDF) to check the Taxability Grid.


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