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State Bid Law
Section 41-16-20 of the Code of Alabama, Public Contracts, (as amended by Act 94-207) states that "All contracts of whatever nature for labor, services, work, or for the purchase or lease of materials, equipment, supplies or other personal property, involving fifteen thousand ($15,000.00) or more, made by or on behalf of any state department, board, bureau, commission, committee, institution, corporation, authority, or office shall, except as otherwise provided in this article, be let by free and open competitive bidding, on sealed bids, to the lowest responsible bidder." The University's policy requires bidding for purchases of $5,000 or more.
On items that must be bid, full specifications and names of vendors who can furnish the items should be provided to the Purchasing Department. At least two weeks is usually allowed from the day requests for quotations are mailed until the day of opening bids.
The bid process is not limited to items over $5,000.00. Purchasing will solicit formal quotations for any items, regardless of price, for which competitive bidding might lower the costs.
Items available from only one vendor/manufacturer may be approved as sole source after a review by the Purchasing Agent. To facilitate this review, a detailed statement, written and signed by the user and attested to by the Department Head, must accompany the requisition.
A complete copy of the Alabama Competitive Bid Law is located at the following:
Competitive Bid Laws, State of Alabama (posted 02/05/02) (PDF)
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