University of South Alabama University of South Alabama USA Home   Web Index   Search   Directories   FAQ

Purchasing Department


Our Goals
Purchasing Manual
How to Become a University of South Alabama Vendor
How to Apply for a USA Identification (J) number
Forms and Documents
On-Line Bid List
State of Alabama Competitive Bid Law
Minority/Women Owned Procurement Program
State of Alabama Vendor Disclosure Statement
DOT/DBE Policy
USA Awarded Recurring Contracts
Alabama State Contracts
Approved Cooperative Purchasing Contracts

Computer Procurement Support
USA Adobe Professional Download
Publix Business Account Information
Purchasing Home
Financial Affairs Home
USA Home

State Bid Law

Section 41-16-20 of the Code of Alabama, Public Contracts, (as amended by Act 94-207) states that "All contracts of whatever nature for labor, services, work, or for the purchase or lease of materials, equipment, supplies or other personal property, involving fifteen thousand ($15,000.00) or more, made by or on behalf of any state department, board, bureau, commission, committee, institution, corporation, authority, or office shall, except as otherwise provided in this article, be let by free and open competitive bidding, on sealed bids, to the lowest responsible bidder." The University's policy requires bidding for purchases of $5,000 or more.

On items that must be bid, full specifications and names of vendors who can furnish the items should be provided to the Purchasing Department. At least two weeks is usually allowed from the day requests for quotations are mailed until the day of opening bids.
The bid process is not limited to items over $5,000.00. Purchasing will solicit formal quotations for any items, regardless of price, for which competitive bidding might lower the costs.
Items available from only one vendor/manufacturer may be approved as sole source after a review by the Purchasing Agent. To facilitate this review, a detailed statement, written and signed by the user and attested to by the Department Head, must accompany the requisition.
A complete copy of the Alabama Competitive Bid Law is located at the following:
Competitive Bid Laws, State of Alabama (posted 02/05/02) (PDF)

Official reports and documents for the University of South Alabama faculty and staff are available in Adobe .PDF format. If you already have the Adobe Acrobat Reader you're all set to download. If not, you can download the FREE Acrobat Reader by clicking the graphic below:
Get Acrobat Reader
University of South Alabama   Contact Us
Text Only Options

Top of page

Text Only Options

Open the original version of this page.

Usablenet Assistive is a UsableNet product. Usablenet Assistive Main Page.