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Purchasing Department


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Purchasing Manual
How to Become a University of South Alabama Vendor
How to Apply for a USA Identification (J) number
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On-Line Bid List
State of Alabama Competitive Bid Law
Minority/Women Owned Procurement Program
State of Alabama Vendor Disclosure Statement
DOT/DBE Policy
USA Awarded Recurring Contracts
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Approved Cooperative Purchasing Contracts

Computer Procurement Support
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Useful Accounting Forms

Most of these forms may be completed on-line and then printed. Signatures may be added after printing.

Forms Available On-Line
  • Vendor Registration Form(PDF)
  • Request for Limited Purchase Orders(PDF)
  • Bookstore Authority to Purchase Form(PDF)
  • Equipment Receiving Report(PDF)
  • Partial Receiving Report(PDF)
  • Copier Placement Request(PDF)
  • Property Control Form(PDF)
  • Agreement Checklist(PDF)
  • Direct Pay Form(PDF - editable and calculates)
  • Direct Pay Form(PDF - editable but does not calculate)
  • Direct Pay Form(Excel Document - editable and calculates)
  • Form W-9, Federal Request for Taxpayer Identification Number and Certification(PDF)
  • Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding(PDF)
  • Form W-8ECI Certificate of Foreign Person's Claim That Income Is Effectively Connected With the Conduct of a Trade or Business in the United States(PDF)
  • Lowe's Authority to Purchase Form (PDF)
  • University of South Alabama/AdobeContractual License Program - CLP 4.0(Excel Document)
  • University of South Alabama/AdobeContractual License Program - CLP 4.0 Instructions(PDF)
  • Food Use Form (PDF)
  • Food Service Requistion Form (PDF)
  • Authorization for Electronic Direct Deposit (PDF)
  • Change Order Request Form (PDF)
  • Payment to Individual for Services and Payment for Scholarship (PDF)
  • Requirements for Payment to Individual for Services and Payment for Scholarship (PDF)
  • Immigration Certification of Compliance (PDF)

    Official reports and documents for the University of South Alabama faculty and staff are available in Adobe .PDF format. If you already have the Adobe Acrobat Reader you're all set to download. If not, you can download the FREE Acrobat Reader by clicking the graphic below:
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