For Office of International Education: _______________________________________  Date ______________

For Dean of Students: ___________________________________________________  Date ______________

For University Risk Management: __________________________________________  Date ______________

For University Counsel: __________________________________________________  Date ______________

How is this program accredited? What credit/courses are being offered in the program? Give USA or equivalency course title(s) and number(s) as well as credit hour(s)) How will the students be prepared for their experience abroad Describe both academic and administrative pre-departure orientation plan(s) Note: Program orientation sessions both prior to departure and upon arrival are mandatory for all programs.

Personnel Administrative Resources, please describe as appropriate:

Onsite Administration:

Personnel host/local – Academic:

Personnel USA – Academic:

Administrative policies and procedures:

Finances: What are the projected costs for all activities associated with the program/activity (i.e. fac. Salary & fringes, airfare, student program/activity fees, etc.)?

Are scholarships available?

Note: program fees are typically non-refundable when paid and refunds if possible are based on recoverable expenses.

Visa/Immigration requirements: Is a visa required for entry as a student? as a program leader? What are the host country/institution immigration requirements and support mechanisms? Tourist visas are generally not acceptable for study abroad programs unless so specified by the host provider and host country immigration authorities. Please describe visa/immigration requirements:

Proposed Program Itinerary: Describe preplanning travel to the proposed site. Are there any agencies, support organizations or academic affiliations involved? For group programs will the faculty(s) travel ahead of the students to set up program each time the program is run?   YES     NO.

Travel: Describe how the program travel arrangements for students will be handled. What are the pre-departure orientation plans? (Note: students may be encouraged to make their own travel plans).
If students travel independently what are the proposed instructions for students (arrival and departure?)

Program Activities: Please briefly describe the following:

Excursions:

Other Course/Program activities: will there be any activities such as mountain climbing, boating, air/water activities, snorkeling/scuba, etc.?

Housing: How will the participants be housed? Please describe:

Who makes the housing arrangements?

Program Marketing: Describe plans to market and recruit students. For group programs a break even minimum is generally between 10 and 20 students depending on the expected costs (including faculty salary, etc.).

Health, Safety, and Security:

The program has established and continuously maintains effective health, safety, security and risk management policies, procedures and faculty/staff training. Describe the current health, safety and security conditions on site? What information does the host location provide on health and safety issues? What does State Department, Overseas Security Advisory Council and other third party assistance services recommend? Note for programs in high risk destinations and or countries where there is a State Department or other governmental agency warning a specialized review is required to include the Senior VP for Academic Affairs and or the Vice President for Health Affairs as appropriate.

Student Selection and Code of Conduct:

Prerequisites, academic advising, credit/audit, recruitment and selection processes. The program welcomes and acts with respect towards students regardless of race, sex, sexual orientation, physical ability, religion, or national and ethnic origin.

Code of Conduct: All program participants are expected to abide by the USA student code of conduct at a minimum as published in the Lowdown and Faculty handbooks. Does the program have additional conduct code requirements?

Who are the proposed participants? Please describe the students expected to participate, i.e. level (freshmen, sophomore, etc or graduate/professional), major, students, faculty, staff, etc.

Will the program accept participants from ALL USA colleges and academic Units?

Will the program accept participants from other US universities?

Prerequisites: Academic prerequisites – please list any courses, etc. required for participation.

Program rigors: are there any special physical, mental, or health related requirements or recommendations.

• For program timeline recommendations please see advisory information provided to students at: http://www.southalabama.edu/international/documents/checklisttimeline.pdf
  
  
• For summer program recruiting all program development should be completed no later than September 1 of the previous year, recruiting to begin by October 1 for the following Summer activities. Financial Aid decisions are made in the Fall of each year by students and USA financial aid. Additional details available through the Office of International Education.
  
  
• For detailed discussion of the above and additional practice standards go to:
  http://www.forumea.org/documents/ForumEAStandardsShortTermProg.pdf
  http://www.forumea.org/documents/ForumEAStandardsGoodPrctMarch2008.pdf