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Home: Program Review & Recommendation Worksheet
Program Review & Recommendation Worksheet
University of South Alabama, International Education
320 Alpha Hall East - 251-460-7053 - intledu@usouthal.edu
Please attach additional pages/documentation as required for any of the information noted below.  
Please note that effective program recruiting begins in August of each year for programs that are designed for Summer, similarly for Fall term recruiting begins in the previous Spring term, etc. Allow for a recruiting period of at least 12 months to effectively recruit participants. Lead time therefore for program development is recommended to be at a minimum 16 months (including recruiting timeline) prior to program begin date.  
    Name of Proposed Program:
    Sponsor (College/Department/Campus Unit):
    Proposed Date(s): From: to: or estimated length of program: weeks and semester

    Proposed Location(s):

    Contact name and title for program location:
    Participating USA Faculty/Staff or others:
    Program Overview: DRAFT - ACTUAL (A copy of the final proposed itinerary must be submitted prior to running the program.

    Describe here or attach pages as needed:

    Additional contact information as available:
    Name of USA Program Champion:
    Address on campus:
    The information provided in this request has been reviewed and is approved for continued development.
    Proposal Submitted by:
      PRINT NAME                                                   DEPARTMENT                                                 DATE
    SIGNATURE: ______________________________________________________________
    Referral for development approved by:
    SIGNATURE: DEPARTMENT CHAIR                 DEPARTMENT                      DATE
    SIGNATURE: DEAN OF COLLEGE                      COLLEGE                          DATE
    For Internal Administrative Review/Signatures following above recommendations and signatures:
    For Office of International Education: _______________________________________  Date ______________

    For High Risk or Travel Alert/Warning Destinations additional reviews are required (attach added information as required):
    For Dean of Students: ___________________________________________________  Date ______________

    For University Risk Management: __________________________________________  Date ______________

    For University Counsel: __________________________________________________  Date ______________

    Attached you will find standard areas that should be addressed during the review of the program design and development. These may be completed at the time of the initial program request or will be reviewed following recommendation by the appropriate USA administrative units noted above.

    USA is an institutional member of the Forum on Education Abroad therefore the following questions are excerpted and based on the Forum on Education Abroad Standards of Good Practice for Short-Term Education Abroad Programs and Standards of Good Practice for Education Abroad which can be found in detail at: http://www.forumea.org/standards-standards.cfm. OIE will assist all units and faculty interested in program design in completing the following review as part of the program development process.

    NOTE: A program draft syllabus may be substituted in lieu of completing the following however as part of the review process every effort to respond to these questions will be made. Where not applicable indicate as NA.

    Academic Framework:
    How is this program accredited? What credit/courses are being offered in the program? Give USA or equivalency course title(s) and number(s) as well as credit hour(s)) How will the students be prepared for their experience abroad Describe both academic and administrative pre-departure orientation plan(s) Note: Program orientation sessions both prior to departure and upon arrival are mandatory for all programs.

      Organizational and Program Resources: The program has adequate financial and personnel resources.
    Personnel Administrative Resources, please describe as appropriate:

    Onsite Administration:

    Personnel host/local – Academic:

    Personnel USA – Academic:

    Administrative policies and procedures:

    Finances: What are the projected costs for all activities associated with the program/activity (i.e. fac. Salary & fringes, airfare, student program/activity fees, etc.)?

    Are scholarships available?

    Note: program fees are typically non-refundable when paid and refunds if possible are based on recoverable expenses.

    Visa/Immigration requirements: Is a visa required for entry as a student? as a program leader? What are the host country/institution immigration requirements and support mechanisms? Tourist visas are generally not acceptable for study abroad programs unless so specified by the host provider and host country immigration authorities. Please describe visa/immigration requirements:

    Proposed Program Itinerary: Describe preplanning travel to the proposed site. Are there any agencies, support organizations or academic affiliations involved? For group programs will the faculty(s) travel ahead of the students to set up program each time the program is run? YES   NO.

    Travel: Describe how the program travel arrangements for students will be handled. What are the pre-departure orientation plans? (Note: students may be encouraged to make their own travel plans).
    If students travel independently what are the proposed instructions for students (arrival and departure?)

    Program Activities: Please briefly describe the following:


    Other Course/Program activities: will there be any activities such as mountain climbing, boating, air/water activities, snorkeling/scuba, etc.?

    Housing: How will the participants be housed? Please describe:

    Who makes the housing arrangements?

    Program Marketing: Describe plans to market and recruit students. For group programs a break even minimum is generally between 10 and 20 students depending on the expected costs (including faculty salary, etc.).


    Health, Safety, and Security:

    The program has established and continuously maintains effective health, safety, security and risk management policies, procedures and faculty/staff training. Describe the current health, safety and security conditions on site? What information does the host location provide on health and safety issues? What does State Department, Overseas Security Advisory Council and other third party assistance services recommend? Note for programs in high risk destinations and or countries where there is a State Department or other governmental agency warning a specialized review is required to include the Senior VP for Academic Affairs and or the Vice President for Health Affairs as appropriate.


    Student Selection and Code of Conduct:

    Prerequisites, academic advising, credit/audit, recruitment and selection processes. The program welcomes and acts with respect towards students regardless of race, sex, sexual orientation, physical ability, religion, or national and ethnic origin.

    Code of Conduct: All program participants are expected to abide by the USA student code of conduct at a minimum as published in the Lowdown and Faculty handbooks. Does the program have additional conduct code requirements?

    Who are the proposed participants? Please describe the students expected to participate, i.e. level (freshmen, sophomore, etc or graduate/professional), major, students, faculty, staff, etc.

    Will the program accept participants from ALL USA colleges and academic Units?

    Will the program accept participants from other US universities?

    Prerequisites: Academic prerequisites – please list any courses, etc. required for participation.

    Program rigors: are there any special physical, mental, or health related requirements or recommendations.

      Please attach any additional information relevant to the proposed program as needed or add additional comments:
    Revised 7/30/2008, amended 8/2010

© 2013 University of South Alabama | Mobile, Alabama 36688-0002 / 1 (251) 460-6101
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Date last changed: November 7, 2012

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