All first-class mail exceeding 12 ounces, but not exceeding 70 pounds, is considered priority mail. Delivery of other classes of mail weighing less than 12 ounces can be expedited by paying priority rates and sending as priority mail.
Standard Mail (A) (Formerly known as Third Class Mail)
Standard Mail (A) is printed matter, merchandise, or other mailable material which weighs less than 16 ounces and not subject to first-class rates. Standard Mail (A) includes mechanically duplicated materials (i.e., copied or quick copied letters or announcements) as long as the material is not personalized and the signature is duplicated.
Standard Mail (A) (Non-Profit) or (Pre-sort Standard)
This class of mail generates a savings of approximately 15 cents per letter over first-class rates, but delivery time is longer on this type of mail. There are, however, a number of requirements which the sending department must meet before bulk mailings can qualify for this discount. These are:
Library Rate - Library rate is the most economical Standard Mail (B) rate and is intended to serve libraries mailing books on loan. The rate, however, can be used by departments for certain other limited educational materials such as films, recording tapes and other prescribed audio-visual materials, scientific, instructional kits, and museum and herbarium materials.
Specialized Mailing Features
Each of the following specialized U.S. Postal Service mailing features upgrades the service which a piece of mail receives. When these features are used, the additional costs will be charged to your departmental postal budget.
Certified Mail - Certified mail provides the sender with a receipt and record of delivery is kept at the addressee's post office. It is designed for items having no intrinsic value such as letters, files, records, etc., that are sent as first-class mail. No insurance coverage is provided. A return receipt to provide the sender proof of delivery may be obtained for an additional fee. This return receipt will be mailed back to you after your mail has been delivered.
Registered Mail - Registered mail offers the most secure protection against loss or damage of valuable mail. You receive a receipt indicating proof of mailing. Also, a receipt providing for proof of delivery can be requested at additional cost. The handling of the mail is closely controlled from the point of acceptance to delivery. This service is best for irreplaceable items having a high value. Parcels must have all seams taped, using paper tape. Scotch ®, masking and filament (clear) tapes are NOT acceptable on registered parcels.
Express Mail - Express mail service is the most expensive type of mailing offered by the U.S. Postal Service and should be used only in emergency situations. This type of mail service provides overnight delivery, a postage refund guarantee, insurance and a receipt showing proof of mailing. Since express mail service is not available in every city, we suggest that you contact the USA Post Office to find out if the addressee's area qualifies for this service. Departmental Express Mail MUST be in the campus post office by 3:00 p.m. to meet the dispatch requirements.
Insured Mail - This service provides payment for loss or damage to Standard Mail (A) and fourth-class mail or first-class or priority mail containing Standard (A) or fourth-class matter. The maximum liability for insured mail is $5,000. A return receipt may be requested to show written evidence of delivery, for articles insured over $50. Items requiring insurance exceeding $5,000 must be sent as registered mail.
Business Reply Mail - Departments can provide their correspondents with return reply cards or envelopes which the correspondents can return without paying postage. A requisition for printing of business reply mail must be forwarded to the Office of Publication Services well in advance of the mailing date. The Office of Publication Services will imprint envelopes or cards with the appropriate permit and other U.S. Postal Service requirements. Business reply mail should always be used for large return mailings for which the department expects replies, such as questionnaires. The important advantage to departments is that they pay postage only on the replies which are returned.
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