Departments

• Answer questions regarding financial accounting entries (first point of contact)
  • Supporting documentation
  • Financial inquiries
  • Payment inquiries

Payroll

257-3946

• Answers questions and make adjustments as required for the following processes:
  • Remuneration statement does not show up after payroll trial run
  • Paycheck Calculations including Retro
  • Payroll Cost Distribution
  • Tax Calculations or Issues
    • W4
    • K4
    • EIC
    • FICA
    • Local Taxes
  • Taxable Benefits
  • Pay Entry
    • Additional Payments
    • Recurring Payments
    • Terminal Leave Payouts
  • Deductions:
  • • United Way
    • Bonds
    • Garnishments/Court-ordered deductions
  • Claims
  • Direct Deposit
  • Void/Replacement Pay Checks
    • Employees should first contact their department and the department should contact Payroll.
  • Time Entry
    • CAT2
    • CATS_APPR_LITE
    • ZCAT6
    • CATS_DA
    • Leave of Absence
    • FML
  • Reports:
    • Wage Type Reporter
    • Remuneration Statement
    • ZCCWBS – Cost Distribution
    • ZCOSOBJ – Employee Cost Distribution Objects
  • Planned Working Time
  • Employee Locked: Payroll Status
  • Non-resident Alien Issues
  • Social Security Issues/More than 1 Person ID

Accounts Payable

257-1402

• Answers questions and makes adjustments as required on DAVs
  • DAV payments
• Answers questions regarding Vendors
  • Vendor payments
  • Credit memos
• Answers questions regarding tax or miscellaneous payments
  • Payments eligible for tax reporting
  • Payments for Honorarium, Independent Contractor, Consultant, Guest Speaker, etc.
  • 1099-MISC tax information
  • Non-resident Alien payments not in Payroll system
• Answers questions and makes adjustments as required on travel
  • Allowable travel reimbursements
  • Compiling travel documents
  • Rates for meals in high and low rate areas
  • Mileage reimbursement rates
  • Reimbursement amounts for international per diem rates
• Answers questions on records retention
  • Records retention and retrieval
  • Transfer of permanent University records to storage facilities
  • Assistance with storage of non-permanent records
  • Destruction of non-permanent records
  • Alterations in records retention and destruction schedule

General Accounting

257-8889

• Maintains GL Account master data
• Maintains cost center master data
• Answers questions related to checks
  • Contact person
  • Stop payments
  • Voided checks
• Answers questions and inquiries regarding year-end accruals
• Answers general inquiries on cost objects
• Obtains copies of “GA” supporting general ledger documents
  • For Reference type GA

Plant Assets

257-8638

• Capitalization Policy
• Annual inventories required for space, equipment, and vehicles
• Maintains equipment master data
  • Transfer capital equipment
  • Sale of equipment
  • Trade-in of equipment
  • Record of lost or stolen equipment
  • Record of issue/replacement of eBARS equipment tags
• Maintains vehicle master data
  • Fleet number
  • Vehicle license
  • Transfer of vehicle
  • Trade-in of vehicle
  • Vehicle auction
• Maintains facilities master data
  • Record of Issue/replacement of eBARS door tags
  • Room changes
  • Building numbers

Endowment Services

257-7394

• Answers questions and makes adjustments as required for the following processes:
  • Master data changes for endowment accounts
  • Monthly charges on ledger sheets
  • Estimate of spendable income for endowment-supported accounts
  • Spending rate or management fee inquiries

Treasury Services

257-1983

• Answers questions and makes adjustments as required for the following processes:
  • Cash/check transmittals
  • Wire transfers
  • Credit card transactions
  • Imprest cash accounts
  • Banking supplies
  • Foreign checks

Sponsored Projects Accounting

257-3662

• Establishes new WBS elements
  • Maintains the chart of accounts for sponsored projects and student financial aid
  • Processes all budget revisions and attribute changes to WBS Elements
  • Prepares and submits internal and external financial reports
  • Prepares and submits invoices to sponsors
  • Processes sponsor payments
  • Prepares Letter of Credit reimbursement requests
  • Prepares quarterly Letter of Credit reconciliation reports
  • Reviews all departmental cash transmittals depositing funds to WBS Elements
• Maintains Accounts Receivable
• Reviews, provides guidance and monitors all cost transfers to and from WBS Elements
• Prepares the University of Kentucky Facilities and Administrative Proposal
• Negotiates with the Department of Health and Human Services to establish the Facilities and Administrative Cost Rate
• Processes DOE forms
• Answers questions and inquiries related to Faculty Effort System
• Collects and reports cost share obligations to sponsors as required
• Answers questions and provides guidance on management of cost share cost center
• Reviews, monitors and approves Service and Recharge Center rate applications and charges
• Prepares Annual A-133 Audit of Federal Expenditures
• Assists with Financial Audits/Reviews from sponsoring agencies or their contractors

SAP/IRIS Project Team

• Supports all of the above functions
• Transfers knowledge to the central offices
• Revises processes, if consistent errors are identified
• Provides training sessions for users
• Maintains FI User Manual

Updated: 5/3/2012