Departments

• Answer questions regarding employee pay (first point of contact)
  • No Pay
  • Overpaid
  • Underpaid
  • Vacation Balances

Payroll

257-3946

• Answers questions and makes adjustments as required for the following processes:
  • Remuneration statement does not show up after payroll trial run
  • Paycheck Calculations including Retro
  • Payroll Cost Distribution
  • Tax Calculations or Issues
    • W4
    • K4
    • EIC
    • FICA
    • Local Taxes
  • Taxable Benefits
  • Pay Entry
    • Additional Payments
    • Recurring Payments
    • Terminal Leave Payouts
  • Deductions:
  • • United Way
    • Bonds
    • Garnishments/Court-ordered deductions
  • Claims
  • Direct Deposit
  • Void/Replacement Pay Checks
    • Employees should first contact their department and the department should contact Payroll.
  • Time Entry
    • CAT2
    • CATS_APPR_LITE
    • ZCAT6
    • CATS_DA
    • Leave of Absence
    • FML
  • Reports:
    • Wage Type Reporter
    • Remuneration Statement
    • ZCCWBS – Cost Distribution
    • ZCOSOBJ – Employee Cost Distribution Objects
  • Planned Working Time
  • Employee Locked: Payroll Status
  • Non-resident Alien Issues
  • Social Security Issues/More than 1 Person ID

Benefits

257-9519,
Option 3

• Maintains Main Assignment for all employees
  • Staff
  • Faculty
  • Students
  • Temporary Employees
  • Process includes updating Infotypes 0712 and 0171 so that the correct program groupings are associated with the Main assignment.
• Answers questions related to benefit deductions
  • Health
  • Dental
  • Vision
  • Life
  • Flexible spending accounts
  • Retirement
  • Voluntary benefits
• Processes retirement actions for all new retirees
• Enters pre-payment entries for employees who are going on a leave of absence without pay (Flex-leave)
• For deduction errors on all benefit plans:
  • Makes adjustments as necessary
  • Reconciles Arrears and Deductions Not Taken results from payroll with the expected results for the next payroll period

Employee Relations

257-9555,
Option 7

• Processes time quota overrides
• Creates Military Leave quota balances
• Adjusts Vacation Begin Dates
• Adjusts Vacation Service Dates

Customer Service Center (IT)

257-1300

• Helps with Active Directory user IDs/passwords
• Answers questions related to access to the system and portal
  • Transaction SU53 if the user questions the access he or she has
• Directs users with questions to the appropriate office
• Assists with requests for Employee Self-Service Roles for regular employees

Compensation

257-9555,
Option 6

• Creates regular staff positions
• Creates jobs
• Changes organizational objects Job and Position
  • Relationships from position to job
  • Changes to position attributes
    • Employee group and Employee Subgroup
    • Personnel Area and Personnel Subarea
  • Changes to Job attributes
    • EEO classifications
    • Grade changes
    • Re-classifications
• Answers questions regarding non-regular position creation and maintenance. All policy questions about attributes of the categories below should be handled at the department level. Compensation will provide technical assistance only.
  • Student positions
  • Faculty positions
  • Temporary positions
• Changes start date of employee actions
• Deletes incorrect personnel assignments prior to Payroll process
• Changes separation dates
• Deletes action incorrectly entered
• Corrects Infotype entry
• Processes I-9
• End of Probation
• Answers questions regarding Personnel Actions
  • Employee transfers
  • Additional Assignments
  • New Hire
  • Re-Hire
  • Service Date Reinstatements
  • Leave of Absence
  • Change in Status
  • Change in FTE
  • Separation
  • End of Assignment
  • Promotions
  • Demotions
  • Change in Base Pay

IRIS Project Team

• Supports all of the above functions
• Transfers knowledge to the “back office”
• Revises processes, if consistent errors are identified
• Provides training sessions for Super Users
• Facilitates HR/Payroll User Group
• Maintains HR User Manual

Updated: 5/10/2012