Student Lifecycle Management Terms

  1. Academic Structure
  2. Academic Work
  3. Appraisal
  4. Booking
  5. Business Partner
  6. Business Warehouse
  7. Student Lifecycle Management
  8. Student Lifecycle Management ID Number (Student Number)
  9. Cash Desk/Cash Journal
  10. Contract Account
  11. Contract Object
  12. Dunning
  13. Equivalency Determination/Transfer Articulation
  14. Event
  15. Event Package
  16. Event Type
  17. External Organization
  18. External Subjects
  19. Favorite
  20. Infotype
  21. Interface
  22. Module
  23. Module Group
  24. Organizational Units (Org Units)
  25. Portal
  26. Program of Study
  27. Qualification
  28. R/3
  29. Role
  30. Sandbox
  31. SAP
  32. Sessional Registration
  33. Student File
  34. Student Master Data
  35. Transaction Code (T-code)

1

Current Terminology: Academic Structure

SAP Terminology: Academic Structure

SAP Definition: The structure within SAP where degree programs, courses, and majors are tied to the organizational structure.

Module(s): SLCM

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2

Current Terminology: Academic history

SAP Terminology: Academic Work

SAP Definition: Graded course work or credit awarded to a student.

Module(s): SLCM

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3

Current Terminology: Grading

SAP Terminology: Appraisal

SAP Definition: Appraisal refers to an institutional process for evaluating (grading) in a planned, structured, and standardized way.

Module(s): SLCM

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4

Current Terminology: Registration for classes

SAP Terminology: Booking

SAP Definition: Registering for classes for a particular term, based on established processing rules.

Module(s): SLCM

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5

Current Terminology: Not applicable

SAP Terminology: Business Partner

SAP Definition: Business Partners have a financial relationship with UK. All students are also business partners.

Module(s): SLCM, FI

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6

Current Terminology: Data Warehouse

SAP Terminology: Business Warehouse

SAP Definition: Business Warehouse is a collection of data from which users will be able to run reports. It will replace the current Data Warehouse.

Module(s): All

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7

Current Terminology: SIS

SAP Terminology: Student Lifecycle Management

SAP Definition: Student Lifecycle Management is the module within SAP R/3 that includes student recruitment, admissions, registration, academic history, accounts management, financial aid, and other student services.

Module(s): SLCM

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8

Current Terminology: Not applicable

SAP Terminology: Student Lifecycle Management ID Number (Student Number)

SAP Definition: The SLCM ID or Student Number is a system-assigned number (eight digits). This number is the key to student records. The University will continue to maintain the SSN for required purposes and end-users can search by SSN or student name.

Module(s): SLCM

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9

Current Terminology: Cashiering

SAP Terminology: Cash Desk/Cash Journal

SAP Definition: This component supports the cashier function. Each cashier has a cash desk to process incoming and outgoing payments. Cash journal tracks all cashiering transactions (incoming and outgoing transactions) performed at various cashier stations

Module(s): SLCM

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10

Current Terminology: Student Account

SAP Terminology: Contract Account

SAP Definition: The individual account used throughout the duration of the academic career at UK.

Module(s): SLCM

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11

Current Terminology: Charge and Payment Categories

SAP Terminology: Contract Object

SAP Definition: A student fee referred to by a particular business process.

Module(s): SLCM

Example(s): tuition, mandatory fees, housing and dining fees

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12

Current Terminology: Past Due Billing

SAP Terminology: Dunning

SAP Definition: The process of evaluating student accounts and sending notifications of fees that are past due.

Module(s): SLCM

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13

Current Terminology: Evaluation/award of transfer work

SAP Terminology: Equivalency Determination/Transfer Articulation

SAP Definition: The process of determining how a student’s transfer work will be equated to UK courses or credit.

Module(s): SLCM

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14

Current Terminology: Meeting pattern for an activity type

SAP Terminology: Event

SAP Definition: The event is an actual meeting pattern and location of the event type. For example, PSY 100-001 includes two events. The lecture event meets on MWF 8:00 a.m. – 8:50 a.m. and the laboratory event meets on F, 1:00 p.m. – 2:15 p.m.

Module(s): SLCM

Example(s): PSY 100 001(lecture and laboratory events)

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15

Current Terminology: Section

SAP Terminology Event Package

SAP Definition: Event Package is the equivalent of a section.

Module(s): SLCM

Example(s): A-H 1-6-001

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16

Current Terminology: Activity type

SAP Terminology: Event Type

SAP Definition: The activity type of a course.

Module(s): SLCM

Example: PSY 100 is made up of laboratory and lecture event types.

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17

Current Terminology: Transfer institution

SAP Terminology: External Organization

SAP Definition: This termrefers to a college or university previously attended by a student prior to transferring to the University.

Module(s): SLCM

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18

Current Terminology: Transfer courses

SAP Terminology: External Subjects

SAP Definition: This term refers to courses done at other institutions and transferred to the University.

Module(s): SLCM

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19

Current Terminology:

SAP Terminology: Favorite

SAP Definition: A transaction that is used frequently can be saved as a favorite for easy access.

Module(s): All

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20

Current Terminology: Screen (such as SIS 003, 007)

SAP Terminology: Infotype

SAP Definition: A set of data grouped together according to subject matter.

Module(s): All

Example: Student Addresses

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21

Current Terminology: Interface

Terminology: Interface

Definition: A program which shares information between databases.

Module(s): All

Example(s): An interface will take data from SLCM to APEX, the degree audit system.

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22

Current Terminology: Course

SAP Terminology: Module

SAP Definition: A module is a course in SAP.

Module(s): SLCM

Example(s): ASC 106, LAW 805, TOX 560

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23

Current Terminology: Academic Requirements

SAP Terminology: Module Group

SAP Definition: Module Group refers to a particular grouping of courses needed to complete or satisfy certain requirements for a degree program.

Module(s): SLCM

Example(s): MANA is the module group for Management.

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24

Current Terminology: Colleges, Departments, Schools, Divisions

SAP Terminology: Organizational Units (Org Units)

SAP Definition: Organizational Units are colleges, departments, or other areas within an institution of higher education.

Module(s): SLCM, HR

Example(s): College of Engineering, School of Music, Department of Behavioral Science

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25

Current Terminology: Not applicable

Terminology: Portal

Definition: A web site that provides a gateway or single port of entry to other sites.The myUK portal will be used by students, faculty, and staff to access data and perform functions such as class registration.

Module(s): All

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26

Current Terminology: Degree program

SAP Terminology: Program of Study

SAP Definition: A program of study is the college and the degree.

Module(s): SLCM

Example(s): BA-AS is the program of study Bachelor of Arts for the College of Arts and Sciences

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27

Current Terminology: Degrees awarded

SAP Terminology: Qualifications

SAP Definition: Students acquire qualifications in the course of their studies, such as successful completion of certificate or degree programs offered at an institution. A Qualification may be internal (awarded by the University of Kentucky) or external (earned elsewhere).

Module(s): SLCM

Example(s): Bachelor of Science, Juris Doctor, Bachelor of Fine Arts

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28

Current Terminology: Not applicable

SAP Terminology: R/3

SAP Definition: The SAP application which provides real-time access to information using a three-tier system architecture. The three components of this architecture are the information database, the transaction application server, and the user desktop.

Module(s): All

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29

Current Terminology: User profile

SAP Terminology: Role

SAP Definition: A set of activities and authorizations that exists for a particular set of users. Users may have multiple roles.

Module(s): All

Example(s): Visitor Center 1 role

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30

Current Terminology: Test system

SAP Terminology: Sandbox

SAP Definition: A client that has been built for development, testing, or training.

Module(s): All

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31

Current Terminology: Not applicable

SAP Terminology: SAP

SAP Definition: SAP is the acronym for Systems Applications Products. This German-based company produces software that UK is implementing for IRIS.

Module(s): All

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32

Current Terminology: Term Record (screen 111 in SIS)

SAP Terminology: Sessional Registration

SAP Definition: A student will have a sessional registration for each semester of enrollment.

Module(s): SLCM

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33

Current Terminology: Student Record

SAP Terminology: Student File

SAP Definition: The Student File is a collection of information (such as holds, recruitment, admissions, sessional registrations, and UK degrees awarded, and other information) that is viewed by tabs.

Module(s): SLCM

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34 

Current Terminology: Student Biographic/Demographic Data

SAP Terminology: Student Master Data

SAP Definition: Student Master Data, viewed by tabs, includes bio-demographic data, addresses, academic advisor information, veteran status information, privacy flag, transcripts, test scores, and more.

Module(s): SLCM

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35 

Current Terminology: SIS screen numbers

SAP Terminology: Transaction Code (T-code)

SAP Definition: A method for accessing a particular transaction in SAP.

Module(s): All

Example: The T-code PIQST00 is used to access the Student File.

Updated: 5/30/2012

859-218-HELP (859-218-4357) 218help@uky.edu

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