New Student: Google Apps Setup Guide

Follow the steps below to create your link blue account and configure Google Apps for Education (Gmail) as your UK email service provider.

If you are a current student, please see our current student setup guide instead.

If you are an employee, please see our employee setup guide.


STEP 1

Please review the UK Google Apps Usage Notes before activating your account.

In order to set up your UK Google Apps email account, you will first need to go to the UK Account Manager at http://ukam.uky.edu. You will be prompted to login with a link blue User ID and password. All of this information can be found on the acceptance letter that you received from the University of Kentucky. Your initial password will be set to the UK default - u$ + ‹last 6 of UKID number› + blue example u$123456blue

STEP 2

Once successfully logged into the UK Account Manager you will see an overview summarizing what the Account Manager setup will provide you with once completed - a new link blue password, link blue password self-reset questions, your official University email address, and your desired email service. Additionally, a notification points out that you must complete the entire account manager setup and click the "Finish" button before you will be able to use your account. If at any time this process is interrupted or you quit before completing all the steps and clicking "Finish" all changes will be lost and you will have to start over again. Click "Next" to continue and begin the Account Manager Setup process.

STEP 3

Next, you will be prompted to create a new link blue password. This password will allow you to access all of the link blue portals - i.e. myUK, wireless, download.uky.edu. You can view all of the requirements for a viable and secure password by clicking on "What are the rules for a link blue account's password." Your new password must be at least eight characters long, contain at least one number, one special character (i.e. !, $, #, @, or %), no names or words from the dictionary, and cannot contain three or more characters from the user's account name.

STEP 4

After successfully creating a new link blue password, the second step in the Account Manager Setup process is to create a set of Self-Reset Questions. These questions will be used whenever you need to reset a forgotten password or if your password expires before you update it. Examples of good and bad security questions along with pointers on creating your own security questions can be viewed by clicking on "How do I make good Password Self-Reset Questions." Additionally, the answers your provide for these security questions are not case sensitive.

STEP 5

The next step in the Account Manager Setup process is to determine what your official UK email address will be. An email address will be provided, but you have the option to alter the email address if you so choose. Once you are satisfied with your email address click "Next" to continue on to choose your desired email service.

STEP 6

After selecting your email address, the next page will give you the option to choose your email service. To select your preferred email service, Google Apps, simply select the button next to the service you wish to initialize for your UK account.

You are provided with an option to select a pre-existing email account of your choosing to forward all of your UK email too. However, if you decide to forward your mail to this address you will not have the UK branding @uky.edu applied to any of the emails sent from that account.

STEP 7

Once you've selected your preferred email service, Google Apps, you will be prompted to create a separate password for this email account. This password is in no way connected to your previously created link blue password. This password will only be used for logging into your email account and is set to never expire. Rules for creating a viable and secure password for this account can be found by click on "What are the rules for this accounts password?" Once you entered in a desired password for this account click "Next" to finalize the creation of your Google Apps mailbox.

STEP 8

The following screen provides you with an overview of the entire Account Manager setup. At this point you have the option to make changes to any areas previously covered in the setup process. If you are satisfied with all of the account settings, simply click "Finish" and wait for the information to finish processing. Do not refresh the page during this time or you will have to being the entire Account Manager setup again.

STEP 9

After processing, you will receive this screen informing you of your account information once more. Now you have successfully completed the Account Manager Setup process and should have access to all your UK accounts and new email account through Google Apps.

To access your Google Apps simply go to http://www.uky.edu/google and login with your email address name - excluding @g.uky.edu - and your email password.

Now that you're all set up, if you would like to create a Microsoft Office 365 account in addition to your Google Apps account, follow these instructions.

859-218-HELP (859-218-4357) 218help@uky.edu

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