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Specialty and Multifunctional Copiers

Published: December 17th, 2007

Category: Memos

Michael V. McKee, Assistant Vice President & University Controller

The University of Florida Purchasing department is pleased to announce the award for the purchase or operating lease, and maintenance of Specialty and Multifunctional Copiers to Canon U.S.A., Konica-Minolta Business Solutions and Ricoh Americas Corporation under UF Invitation to Negotiate ITN07DD-162YC.

Through this negotiation the University was able to achieve an estimated savings of 25% over the previous contract, with the majority of projected cost savings being realized by improved recurring maintenance and operating lease terms.

Key features of this contract include:

  • This solicitation was negotiated directly with the equipment manufacturers. Authorized local distributors coordinated by the manufacturers will furnish, install, and maintain the equipment in compliance with the contract.
  • Recurring maintenance will be billed based on actual copy volume. Known as ‘cost per copy’ or ‘click charge’ plans, each copy under this agreement is billed at a pre-negotiated, University-wide rate. Monthly charges are calculated by multiplying the copy volume by the click rate. There are no overage rates or monthly minimum charges.
  • Copiers are available for operating leases of 36 or 60 month terms under this agreement. All lease terms and conditions have been negotiated with the manufacturers in a Master Lease Agreement between the vendors and UF, so users will not be presented individual lease agreements.
  • Monthly maintenance charges include preventative maintenance, all service calls, and all consumable supplies except staples and paper.For additional information about the award including authorized resellers, example requisition language, and links to configuration websites, please visit the purchasing website at and navigate to the ‘Special UF Pricing’ button on the left hand side. For additional contract details contact or 392-1331.

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