University of Florida

Administrative Memo

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FAQs

Do office managers receive the same messages?
They can but won’t automatically. UF faculty, staff and students are eligible to sign up on the Administrative-Memo-L list. Instructions are available on the Administrative Memo website.
I am a new Dean, Director or Department Chair. How do I get added to the appropriate list?
Please visit this page for more information.
Are Administrative Memos the same all over campus, or are they tailored for particular colleges and programs?
As this is a campus-wide notification system, they are the same everywhere.
Can we respond by email to those Administrative Memo messages which are inquiries?
Not unless the memorandum contains explicit instructions to do so. While any Vice President can authorize the creation of an Administrative Memo, there is one point of entry for a memo to be sent out on the email distribution system. University Relations posts memos authored by the administration of the campus.
When preparing an Administrative Memo for email distribution should I do all the formatting of the From, To, footer lines about the URL, etc. or is that done by a process after the author submits the text?
If the memo is a short, single-page document, don’t worry about doing anything other than sending the printed page. The URL reference appearing at the bottom of distributed memos is automatically attached as a signature block. You may copy the layout from existing memos if you wish but this is not really necessary because it is very basic. If the memo can be incorporated into an e-mail message sent to the appropriate office, distribution will occur even faster.
Attachments should be sent with the email submission.

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