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Equipment Rental

Equipment Check-out and Rental Services

Equipment check-out and rental services are provided at the Classroom Support Main Office, 1012 Turlington Hall (352)273-1550. To preserve equipment availability for all instructors, equipment may only be checked out for the duration of the class session. For rentals, or if a piece of equipment will leave campus or stay out overnight, an Equipment Loan Agreement Form must be completed and signed by a Dean, Director, or Department Chair, taking financial responsibility for the equipment, before the equipment can be released.

Equipment Check-out

*for use in instruction of UF Credit Courses only*

Portable equipment, including data projectors, laptop computers, DVD/VHS players, document cameras, audio tape and CD players, video cameras, and tripods, are available for checkout. Instructors must pick up equipment not more than one hour before class, and return it not more than one hour after class each day. A UF ID card must be presented when picking up equipment.

Instructors are advised that if they are not physically able to transport the needed equipment to their place of instruction or simply for convenience, they may, by prior arrangement, have a student from their course or under their supervision, or staff member from their department pick up and/or return the equipment on their behalf. Instructors and their departments are financially responsible for equipment checked out in their name at all times. Supervising faculty members may arrange for equipment check-out for thesis/dissertation defenses. Reservation for equipment is recommended to ensure availability

Equipment Rental

Portable equipment, including data projectors, laptop computers, DVD/VHS players, document cameras, audio tape and CD players, video cameras, and tripods is available for rental for UF activities such as participation in conferences, seminars, professional presentations, service events, research and other meetings. Equipment rental is not available for individuals or for events not associated with the University. Equipment setup, tear-down, and on-site support by professional staff is available for a fee.

An Equipment Loan Agreement Form signed by a Dean, Director, or Department Chair accepting financial responsibility for the equipment must be received before any rental equipment can be checked out. A rental fee schedule and billing information are available below. Reservation for equipment is required to ensure availability

Rental Fees

*One week equals five business days*

Item First Day Rental 2-Hour Event Additional Day Week
WXGA Data Projector
Epson PowerLite 96W Equipment Manual
$50 $25 $20 $100
PC Laptop Computer
Dell Latitude D820 Equipment Manual
$50 $25 $20 $100
High Definition Camcorder
Panasonic HDC-SD90
Comes with a 32gb SD card.
Equipment Manual
$40 $20 $16 $80
Digital Document Camera
Lumens Ladybug DC192 Equipment Manual
$50 $25 $20 $100
Tripod $5 $3 $2 $10
7′ or 8′ Projection Screen $10 $5 $4 $20
Portable PA System
Fender Passport 150 PRO Equipment Manual
$30 $15 $12 $60
Microphone
Also available with a Yamaha speaker and/or a Microphone stand at no charge. Equipment Manual for Microphone
Equipment Manual for Yamaha Speaker
$5 $3 $2 $10
Microphone Stand $5 $3 $2 $10
8-Channel Microphone Mixer
Rolls RM-82
Setup available by AT staff — see fees below. Equipment Manual
$20 $10 $8 $40
Wireless Microphone System (Handheld or Lapel Microphone)
Shure PG88
Also available with a Yamaha speaker at no charge. Equipment Manual for Microphone System   Equipment Manual for Yamaha Speaker
$40 $20 $16 $80

Equipment Pick-Up and Return

Rental equipment must be checked out and returned between the hours of 8:00am and 5:00pm Monday-Friday, excluding holidays, at Turlington Hall room 1012.

Late Fees

Equipment not returned by the agreed time will incur additional charges of the First Day rental fee per item per day.

Setup, Teardown, Support

Equipment setup, teardown, and support will be charged at the rate of $65 per hour per technician. Please inquire well in advance of the event.

Billing

Please visit https://billing.at.ufl.edu/sales and enter payment there. Once you’re signed in, go to “Create a new order”, choose “Installations” in the Academic Technology Provider drop down menu and enter the amount. Please attach the signed agreement. Once you proceed to step 2 it will ask for your chartfield. The rest is self-explanatory. Call AT Accounting @ 352-392-7449 if you have any questions about the billing procedure.

Notice: Events canceled less than one week in advance will still be billed the standard charges.

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