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Home > Faculty & Staff > Administration > University Services > Human Resources

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Pics

HR Forms by Department:
Updated: 12/19/2008

Appointments
Benefits
Classification & Compensation
Employee Relations
Family and Medical Leave Act (FMLA)
Leave / Holiday
Payroll
Performance Management
RightSearch
Timesheets

Word    Excel    PDF    Website   

Appointments

Appointment Status Form -  GEMS2 access required         

https://gems.fastmail.usf.edu/psp/gemspro/EMPLOYEE/HRMS/c/U_USF_MENU.U_APPT_STAT_TABLE.GBL?pslnkid=U_APPT_STAT_TABLE_LINK

Certification of Employability Faculty & OPS   

../Forms/Appointments/Certification%20of%20Employability.doc

../Forms/Appointments/Certification%20of%20Employability.pdf

Changes to Appointments Letter Template   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/ChangestoAppt.doc

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/ChangestoAppt.pdf

Extra Compensation (formerly Dual Compensation) Request   

../Forms/Appointments/EC-Request-Extra-Comp.pdf

FTE Decrease Letter Template   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/DecreaseFTE.doc

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/DecreaseFTE.pdf

FTE Increase Letter Template   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/IncreaseFTE.doc

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/IncreaseFTE.pdf

Gems New Hire Appointment Form (For exceptions. Only if not utilizing RightStart)   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/GEMSApptForm.pdf

I-9 Employment Eligibility Verification Form and Instructions       

http://www.uscis.gov/portal/site/uscis/menuitem.5af9bb95919f35e66f614176543f6d1a/?vgnextoid=31b3ab0a43b5d010VgnVCM10000048f3d6a1RCRD&vgnextchannel=db029c7755cb9010VgnVCM10000045f3d6a1RCRD

New Employee Information Sheet   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/NewEmployeeInfo.doc

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/NewEmployeeInfo.pdf

New Graduate Assistant Appointments   

http://www.grad.usf.edu/newsite/forms/ga_forms.asp

Recurring Graduate Assistants Appointments           

http://www.grad.usf.edu/newsite/forms/ga_forms.asp

Responsibilities Associated with Access to University Information Form   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/AccesstoUniversityInfo.doc

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/AccesstoUnivaersityInfo.pdf

Special Pay Increase Form   

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/SPIForm.doc

http://usfweb2.usf.edu/usfpers/ Forms/Appointments/SPIForm.pdf

W-4 Form        

http://www.irs.gov/pub/irs-pdf/fw4.pdf

Benefits

Benefit Brochures and Forms        

http://www.myflorida.com/MyBenefits/Tools/Forms.htm

Benefits Leave of Absence Acknowledgement Form   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/LeaveofAbsence.doc

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/LeaveofAbsence.pdf  

Cancellation of post-Tax Benefit Form   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/CancellationBenefitPrograms.doc

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/CancellationBenefitPrograms.pdf

Certification of Satisfactory Condition (of equipment)   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM31.rtf

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM31.pdf

Employee Tuition Program Form    http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TuitionForm.rtf   http://usfweb2.usf.edu/usfpers/ Forms/benefits/TuitionForm.pdf      
Savings Bond Authorization Form       

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/SavingsBondAuthorization.pdf

Telecommuting Agreement Form   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM41.rtf

http://usfweb2.usf.edu/usfpers/Forms/Benefits/TELECOM41.pdf

Telecommuting Arrangement Considerations when Approving   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM21.rtf

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM21.pdf

Telecommuting - Delegation of  Authority   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM1.rtf

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/TELECOM1.pdf

Tuition Waiver Request (State Employees only)   

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/State Employee Waiver form.RTF

http://usfweb2.usf.edu/usfpers/ Forms/Benefits/State Employee Waiver form.pdf

Classification & Compensation

Approval to Begin Recruiting Process Letter   

http://usfweb2.usf.edu/usfpers/ Forms/Classification/PermtoAdvform.doc

http://usfweb2.usf.edu/usfpers/ Forms/Classification/PermtoAdvform.pdf

Classification Action Request Form   

http://usfweb2.usf.edu/usfpers/ Forms/Classification/Classification Action Request.doc

http://usfweb2.usf.edu/usfpers/ Forms/Classification/Classification Action Request.pdf

Classification Requests (Guidelines/Checklist)         

http://usfweb2.usf.edu/usfpers/ Forms/Classification/submit.htm

Duties and Responsibilities Form - OPS   

http://usfweb2.usf.edu/usfpers/ Forms/Classification/Salaried OPS Duties and Responsibilities Form.doc

http://usfweb2.usf.edu/usfpers/ Forms/Classification/Salaried OPS Duties and Responsibilities Form.pdf

Essential Functions of a Job (Guidelines/Checklist)         

http://usfweb2.usf.edu/usfpers/ Forms/Classification/essential_functions.htm

Hours Worked - Calculating Percentage of Hours Worked         

http://usfweb2.usf.edu/usfpers/ Forms/Classification/calc_hrs_wk.htm

Job Responsibilities - Action Verbs to Describe Duties         

http://usfweb2.usf.edu/usfpers/ classin/classification%20redesign/AppendixB.htm

On call Request Form   

Comp/Exh_For/on-call_form.htm

Position Action Form   

../classin/Classification%20Redesign/NewPAF.doc

Position Description (PD)    

../classin/Classification%20Redesign/FormAv2.3.doc

Position Description Instructions         

http://usfweb2.usf.edu/usfpers/ classin/classification%20redesign/pdq.htm

Payment Request - Special Pay Request for Administration and Staff   

http://usfweb2.usf.edu/usfpers/ Forms/Classification/SPIForm.doc

Payment Request - Special Pay Request for Administration and Staff
(USF Health employees only)   

../Forms/Classification/SPIREQUEST%20Form%20A&P-USPS-HSC.doc

USF Health Funding Plan   

http://usfweb2.usf.edu/usfpers/Forms/Classification/HSC%20Funding%20Plan%20Rev.doc

Employee Relations

ADA Request for Reasonable Accommodation Form    

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/ADA.doc

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/ADA.pdf

Drug/Alcohol Reasonable Suspicion Form   

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/ReasonableSuspicion.doc

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/ReasonableSuspicion.pdf

Grievance Form - Administration, Staff, and OPS    

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/GRIEVEFORM.doc

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/GRIEVEFORM.pdf

Reprimand - Oral Reprimand Staff (sample)   

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/OralReprimand.doc

Reprimand - Written  Reprimand Staff (sample)   

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/WrittenReprimand.doc

Terminating Employees Checklist   

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/Checklist for Terminating Employees 616.doc

http://usfweb2.usf.edu/usfpers/ Forms/Employee_Relations/Checklist for Terminating Employees 616.pdf

Family and Medical Leave Act (FMLA)

Certification of Health Care Provider    

http://usfweb2.usf.edu/usfpers/ Forms/FMLA/FMLAcert.doc

http://usfweb2.usf.edu/usfpers/ Forms/FMLA/FMLAcert.pdf

FMLA Leave - Employee Request For Family / Parental / Medical Leave   

../Forms/FMLA/FMLARequest.doc

../Forms/FMLA/FMLARequest.pdf

FMLA Leave - Return to Work Certification Form   

http://usfweb2.usf.edu/usfpers/ Forms/FMLA/returntowork.doc

http://usfweb2.usf.edu/usfpers/ Forms/FMLA/returntowork.pdf

Leave / Holiday

Leave Record - Affidavit for Period Not Covered By Leave Records   

http://usfweb2.usf.edu/usfpers/Forms/Leave_Holiday/AFFIDAVITSick-AnnualLeave.doc

Leave Record - Graduate Associate/Assistant   

../Forms/Leave_Holiday/LvRcrdGA1206.rtf

../Forms/Leave_Holiday/LvRcrdGA1206.pdf

Leave Record - Phased Retiree   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/LvRcrdprp2.doc

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/LvRcrdprp2.pdf

Leave Record - Verification of Leave for Interagency Transfer   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/VerifiLvforIntagencyTrans.rtf

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/VerifiLvforIntagencyTrans.pdf

Leave Request - Active Military Duty         

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/militaryleave.htm

Leave Request - Faculty Leave of Absence (long Term)   

http://usfweb2.usf.edu/usfpers/Forms/Leave_Holiday/Absence.doc

http://usfweb2.usf.edu/usfpers/Forms/Leave_Holiday/Absence.pdf

Leave Request to Use Hours (form)   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/slprequest.rtf

Sick Leave Pool Administration          

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/slpadmin.htm

SLP Medical Statement Form   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/slpmedstat.rtf

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/slpmedstat.pdf

Payroll

Certificate of Payment of Sick Leave    

http://usfweb2.usf.edu/usfpers/ Forms/payroll/SICKLEAVEFORM.doc

http://usfweb2.usf.edu/usfpers/ Forms/payroll/SICKLEAVEFORM.pdf

Compensatory Leave Payout Form     

../Payroll/Comp%20Leave%20Cashout%20Form.xls

Direct Deposit Form       

http://usfweb2.usf.edu/usfpers/ Payroll/Direct%20Deposit%20Fill%20in%20FORM.pdf

DROP Annual Leave Payout Form     

../Payroll/DROP%20Annual%20Leave%20Cash%20Out%20Form.xls

DSO Payment Request Form   

http://usfweb2.usf.edu/usfpers/ Forms/payroll/DSOpaymentrequest.doc

http://usfweb2.usf.edu/usfpers/ Forms/Payroll/DSOpaymentrequest.pdf

Foreign National Information Form (FNIF)       

http://usfweb2.usf.edu/usfpers/ Payroll/FNIF.pdf

Foreign National Information Form (FNIF) - Fill-in online       

http://usfweb2.usf.edu/usfpers/ payroll/FNIF_fillin.pdf

IRS Form - W4        

http://www.irs.gov/pub/irs-pdf/fw4.pdf

IRS Form - W5       

http://www.irs.gov/pub/irs-pdf/fw5.pdf

Non-Recurring Compensation Request   

http://usfweb2.usf.edu/usfpers/ payroll/NONRECURRING.xls

Payroll Certification Adjustment Form (PCAF)   

../Payroll/PCAF.xls

Payroll Certification Adjustment Retroactive Rate Increase   

../Payroll/RetroRateIncrease.xls

Pay Check Distribution      

../Payroll/PA841_Warrant%20Distribution.xls

Pay Distribution      

../Payroll/Pay_Dist_Form_2008_01_18.xls

Payroll Expenditure Transfer  (RET)     

../Payroll/RET.xls

Request to Establish New GEMS Account Codes      

http://usfweb2.usf.edu/usfpers/ Payroll/PA800_Acct_Code_Form.xls

Performance Management

Annual Review Meeting Documentation    

http://usfweb2.usf.edu/usfpers/Forms/Performance_Management/AnnualReview.doc

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/AnnualReview.pdf

Extension of Staff Probationary Period Form   

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/Probationary.doc

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/Probationary.pdf

FWS Student Work Performance Evaluation       

../Forms/Performance_Management/fws-eval.pdf

Performance Evaluation - Administration   

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/A&PEval.doc

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/A&PEval.pdf

Performance Evaluation - Staff   

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/USPSEvalComputer.doc

http://usfweb2.usf.edu/usfpers/ Forms/Performance_Management/USPSEvalComputer.pdf      
Performance Self Assessment     http://usfweb2.usf.edu/usfpers/forms/Performance_Management/PerformanceSelfAssessment.doc   http://usfweb2.usf.edu/usfpers/forms/Performance_Management/PerformanceSelfAssessment.pdf      
Quarterly Performance Check-in    http://usfweb2.usf.edu/usfpers/forms/Performance_Management/quarterlyperformancecheck-in.doc   http://usfweb2.usf.edu/usfpers/forms/Performance_Management/quarterlyperformancecheck-in.pdf      

RightSearch (Recruitment & Selection)

Advertisement - Waiver Guidelines    ../Forms/Recruitment_Selection/Waiver_of_Advertisement_Guidelines.doc   ../Forms/Recruitment_Selection/Waiver_of_Advertisement_Guidelines.pdf     
Advertisement - Waiver / Faculty      http://files.acad.usf.edu/facprogdev/16369.xls       
Advertisement - Waiver / Administration & Staff    ../Forms/Recruitment_Selection/waiverofadvertisement.doc   ../Forms/Recruitment_Selection/waiverofadvertisement.pdf     
Affirmative Action Application Data Form (ADF)    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/AffirmativeAction.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/AffirmativeAction.pdf     
Affirmative Action ADF Summary    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/AASummary.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/AASummary.pdf     
Application for Employment    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/applicat.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/applicat.pdf     
Assessing Education & Past Work Experience    ../Forms/Recruitment_Selection/Assessing%20Work%20College.doc         
Candidate Review Form    http://usfweb2.usf.edu/usfpers/Forms/Recruitment_Selection/CANDrevform904.doc         
Employment Verification by Telephone    ../Forms/Recruitment_Selection/EmployVerifi_Phone.doc   ../Forms/Recruitment_Selection/EmployVerifi_Phone.pdf     
Employment Verification by Mail    ../Forms/Recruitment_Selection/EmpVerify_Mail.doc   ../Forms/Recruitment_Selection/EmpVerify_Mail.pdf     
Federal / State Laws & University Regulations    ../Forms/Recruitment_Selection/laws.doc         
Hiring Report - Administration & Staff    http://www.usf.edu/eoa/documents/HiringReport_StaffAndAdministration.doc         
Interview - Do's & Don'ts    Employ/R&S%20procedure/Forms/Interview%20Questions.doc         
Interview - Sample Questions    ../Forms/Recruitment_Selection/List_of_Interview_Questions_41107.doc   ../Forms/Recruitment_Selection/List_of_Interview_Questions_41107.pdf     
Letter - Application Acknowledgement    ../Forms/Recruitment_Selection/APPLICATION%20ACKNOWLEDGEMENT2.doc         
Letter - Application Received After Deadline    ../Forms/Recruitment_Selection/Application%20Rec%20After%20Deadline.doc         
Letter - Applicant Not Selected    ../Forms/Recruitment_Selection/Applicant%20Not%20Selected.doc         
Offer Letters - RightStart          http://usfweb2.usf.edu/HR/RightStart/index.html    
Outside Activity Form    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/OutsideActivityForm.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/OutsideActivityForm.pdf     
Position Vacancy Announcement (PVA)    ../Forms/Recruitment_Selection/PVA_Form.doc   ../Forms/Recruitment_Selection/PVA_Form.pdf     
PVA Instructions    ../Forms/Recruitment_Selection/PVAInstructions_%200407.doc   ../Forms/Recruitment_Selection/PVAInstructions_%200407.pdf     
Recruitment Worksheet    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/Recruit Wksheet.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/Recruit Wksheet.pdf     
Reference Checks    ../Forms/Recruitment_Selection/Conducting_Effective_Reference_Checks_41107.doc   ../Forms/Recruitment_Selection/Conducting_Effective_Reference_Checks_41107.pdf     
Reference Checks - Questions    ../Forms/Recruitment_Selection/Effective_Reference_Check_Questions_41107.doc   ../Forms/Recruitment_Selection/Effective_Reference_Check_Questions_4-11-07.pdf     
Roles & Responsibilities    ../Forms/Recruitment_Selection/Roles_and_Responsibilities41107.doc   ../Forms/Recruitment_Selection/Roles_and_Responsibilities41107.pdf     
Time-Limited Appointment Agreement    ../Forms/Recruitment_Selection/TimeLimited.doc         
Veterans' Preference Form    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/VetPref.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/VetPref.pdf     
Veteran's Preference - How to Determine    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/DetVetPref.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/DetVetPref.pdf     
Veteran's Readjustment Form (VEVRA)    ../Forms/Recruitment_Selection/VEVRA%20doc%20II.doc         
Volunteer Service Application    http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/VOLApplic.doc   http://usfweb2.usf.edu/usfpers/ Forms/Recruitment_Selection/VOLApplic.pdf     

Timesheet

Holiday - Adjustment of Leave Used  Timesheet Sample     

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/AdjLeaveUsed.xls

Holiday - Adjusted Workweek Timesheet Sample     

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/AdjWorkweek.xls

Holiday - Falls on Regular Day Off  Timesheet Sample   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/HolidayOnRegDayOff.xls

Holiday - Falls on Regular Day Off - Part-time Employees  Timesheet Sample     

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/HolidayOnRegDayOff%20PartTimeEmp.xls

Holiday - Overtime when the Workweek Could Not Be Adjusted  Timesheet Sample   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/OvertimeWhenWrkwkCouldNotBeAdj.xls

Holiday - Work During a Week with a holiday Timesheet Sample   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/WrkDuringWkWithHoliday.xls

Holiday - Work on a Holiday Timesheet Sample   

http://usfweb2.usf.edu/usfpers/ Forms/Leave_Holiday/WrkdOnHoliday.xls

Timesheet - Temporary(OPS) (hourly) 2009 - NEW     

../Forms/Time_Sheet/OPSHourlyTimesheet2009.xls

Timesheet - Temporary(OPS) (hourly) 2008     

../Forms/Time_Sheet/OPSHourlyTimesheet2008.xls

Timesheet - Temporary(OPS) (hourly) Instructions   

http://usfweb2.usf.edu/usfpers/ Forms/Time_Sheet/HourlyInstructions.doc

Timesheet - Staff 2009 - NEW     

../Forms/Time_Sheet/STAFFTIMESHEET2009.xls

Timesheet - Staff 2008      

../Forms/Time_Sheet/STAFFTIMESHEET2008.xls

Timesheet - Staff Instructions   

../Forms/Time_Sheet/Staff_Timesheet_Instructions.doc

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