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Florida Atlantic University
Pre-Employment Background Screening
Academic Appointment Background Checks is available from the Office of the Provost.
TO REQUEST A NON-FACULTY BACKGROUND CHECK:
In an effort to maintain and continually provide a safe environment for the University community at large, Florida Atlantic University requires all new employees (Faculty, AMP, SP, Adjunct, Student and Temporary) to undergo a pre-employment background check. In addition to first time employees, background checks will be performed on employees transferring to a new division within the University. A former line or staff employee with more than 90 days break in service will be required to undergo a new background check prior to re-hire. Previous Temporary or Adjunct employees with more than one year break in service will be required to undergo a new background check prior to re-hire.
Pre-employment screenings provide the University with critical information to use in making the best and most informed hiring decisions. The components of the pre-employment screening include:
- Criminal history and sexual offender history will be performed by HireRight, the approved background screening vendor for Florida Atlantic University.
- Checks of credit history and/or driving record will be required for positions having fiduciary or driving responsibilities. Pre-employment drug screening may be required for certain positions. As needed, these screenings will be performed by HireRight, Inc.
- University departments requiring level two or higher background checks as defined by the Jessica Lunsford Act will implement their own investigation, for example, Florida Atlantic University Police Department, Slattery Educational Center and A.D. Henderson University School and will provide copies of the completed report to Human Resources to be incorporated in the employee’s file.
- Hiring managers are responsible for conducting professional reference checks prior to recommending any applicant for hire.
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Hiring departments are strongly urged to contact Employee Relations to review personnel files of current or previous line/staff employees as past performance is a good predictor of future behavior.
- Verification of education credentials. Prior to the first day of employment, new employees are required to provide official documentation confirming the award of their highest level of education which may be a degree, diploma or GED.
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- Acceptable documents include official sealed transcripts, diploma, or GED.
- The Employment Office of Florida Atlantic University will confirm through the University Registrar’s office the award of degrees to graduates of FAU.
- Applicants who fail to provide official education documents in accordance with University guidelines will be subject to a minimum $25.00 payroll deduction to cover the cost of verification of education through HireRight, Inc.
- Failure to provide acceptable verification of education will result in termination of employment.
- Acceptable documents include official sealed transcripts, diploma, or GED.
All background check requests for the Broward Campuses should be coordinated through Nancy Vincenty, Human Resources Manager.
Upon successful completion of the background check, the hiring manager will be notified to contact the applicant to confirm a start date. He/She must prepare a formal offer letter on official department letterhead for signature by the applicant. In addition the hiring manager must prepare a Personnel Action Form, obtain all required signatures and forward the PAF along with all required documents to the Employment Office.
Questionable background check results will be escalated to the Director of Human Resources for review.
Personnel Action Forms will not be forwarded to Processing & Records Unit until all components of the background check have been successfully satisfied and all required New Hire Documentation has been received.
For detailed instructions on Florida Atlantic University’s background screening process relative to recruitment, please refer to AMP, SP or Temporary Hiring Process tabs on the employment Office webpage or contact the FAU Employment Office at 7-3058.
Information regarding
- Applicants are no longer required to complete paper documentation.
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- For posted positions, after the initial hiring review is complete and the applicant has accepted the contingent offer of employment, the hiring manager should send an email the Employment Office at EMPL@fau.edu indicating the applicant has accepted the offer and requesting a background check. The email should include:
- The applicant’s name
- The position number
- Agreed upon starting salary
- If the department is hiring a Temporary employee without benefit of recruitment, the individual must complete an on-line application. The hiring manager must send an email requesting the background check. The email must include:
- The applicant’s legal name
- Active email address
- Official department name
- Division name (Provost or VP)
- Appropriate index #
- For posted positions, after the initial hiring review is complete and the applicant has accepted the contingent offer of employment, the hiring manager should send an email the Employment Office at EMPL@fau.edu indicating the applicant has accepted the offer and requesting a background check. The email should include:
The Employment Office will initiate the background check from HireRight.
The hiring manager should instruct the applicant to monitor their email account for a message from: CustomerSupport@hireright.com. The subject line will read: Florida Atlantic University background verification.
TO REQUEST A FACULTY/ADJUNCT BACKGROUND CHECK:
- Applicants are no longer required to complete the Authorization and Acknowledgement form.
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- Hiring managers should send an email the Employment Office at EMPL@fau.edu requesting a background check. The email should include:
- The applicant’s legal name
- Active email address
- Official department name
- Division name (Provost or VP)
- Appropriate index #
- Hiring managers should send an email the Employment Office at EMPL@fau.edu requesting a background check. The email should include:
The Employment Office will initiate the background check from HireRight.
The hiring manager should instruct the applicant to monitor their email account for a message from: CustomerSupport@hireright.com. The subject line will read:Florida Atlantic University background verification.
