Student Employement

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Student Appointment Instructions

THIS APPOINTMENT MUST BE RECEIVED BY THE STUDENT EMPLOYMENT OFFICE TWO (2) WEEKS PRIOR TO THE BEGINNING DATE.  ALL APPOINTMENTS MUST BE SUBMITTED TO THE STUDENT EMPLOYMENT OFFICE BY THE HIRING DEPARTMENT AND ARE NOT FINAL OR BINDING UNTIL FULLY APPROVED AND PROCESSED.

This form is to be completed for each initial, continuing or superseding appointment compensated from Other Personnel Services (OPS) and Federal Work-Study (FWS) funds.  It is also to be completed for all changes in appointment actions due to salary increases, classification changes, maximum earnings, etc.

CONDITIONS OF EMPLOYMENT

Total student appointments shall not exceed 20 hours or .5 FTE per week during periods when classes are in session.  Exceptions, within reasonable limits, may be made upon the approval of the Students Academic Advisor or in the case of graduate students, the Dean of the Graduate College.

FTE Examples (number of hours per week): 2 = .050; 5 = .125; 10 = .250; 11 = .275, 15 = .375; 20 = .500

Students are able to work up to 40 hours per week during semester breaks and summer terms.  However, total earnings may not exceed the maximum allocated for the period of appointment.

Both the supervisor and student are responsible for establishing work periods that do not interfere with class schedules.  Supervisors reserve the right to terminate appointments at any time prior to the expiration of the appointment.

POSITION NUMBER CHANGE CHART

Employee

Employee

Position

Acct.

Class

Group

Number

Number

0P - Federal Work/Study

CW - College Work/Study

0W - Student Assistant

SA - Student Assistant

GS - Graduate Student Worker

G - Graduate Assistant

0X - Exempt Resident Assistant

HA - Resident Hall Assistant

0X - Grad TA/RA Exempt Status

RA - Graduate Research Assistant

0X - Grad TA/RA Exempt Status

TA - Graduate Teaching Assistant

0X - Grad TA/RA Exempt Status

GRA - Graduate Research Associate

0X - Grad TA/RA Exempt Status

GTA - Graduate Teaching Associate

TYPES OF APPOINTMENT

FEDERAL WORK-STUDY (124021): Undergraduate or graduate appointments qualifying under the Federal College Work-Study Program. Maximum earnings are calculated by the Financial Aid Office based on the student’s need as derived from a federally approved need analysis.

STUDENT ASSISTANT (124020): Enrolled, degree-seeking undergraduate students being paid on an hourly basis, whose assigned duties encompass any variety of academic, clerical, manual, skilled/technical or other functions.

EXEMPT STUDENT ASSISTANT – HOUSING (124022): Enrolled, degree-seeking undergraduate or graduate students being paid on a bi-weekly basis, whose assigned duties are within the department of Housing.

GRADUATE RESEARCH ASSISTANT (125010): Enrolled, degree-seeking graduate students whose assigned duties are primarily research related in nature.

GRADUATE TEACHING ASSISTANT (125020): Enrolled, degree-seeking graduate students whose assigned duties are primarily teaching in nature.

GRADUATE STUDENT WORKER (124010): Enrolled, degree-seeking graduate students being paid on an hourly basis, whose assigned duties encompass any variety of academic, clerical, manual, skilled/technical or other functions.

GRADUATE RESEARCH ASSOCIATE (126010): Enrolled, degree-seeking graduate students who have completed a minimum of 30 graduate credit hours and perform research duties that are related to their academic program.

GRADUATE TEACHING ASSOCIATE (126020): Enrolled, degree-seeking graduate students who have completed a minimum of 30 graduate credit hours and perform research duties that are related to their academic program.

RESPONSIBILITY

The administration of the student employment program is the responsibility of the Director of Human Resources.  Any questions with respect to the appointment of student employees should be directed to the Student Employment Office.

Basic policy concerning student employment is provided in the Presidential Policy Memorandum No. 39.

Procedures are defined in the University Controller’s Memorandum Series #1992-05.

CAMPUS CODES:

01

Boca Raton Campus

16

Davie Campus

17

Askew Tower / Ft. Lauderdale Campus

18

Jupiter Campus

21

Port St. Lucie Campus

30

HBOI

31

Pine Jog

60

Sea Tech at Dania

76

Distance Learning

BUILDING NUMBERS:  Click here to view a comprehensive building list for all FAU campuses.