Delegation Visit Protocol

The following procedures will be observed for international and government visits to Kent:

Faculty to Faculty

  • Departments should coordinate faculty/deans visiting Kent from other universities.
  •      OGE should be informed.
  •      If an agreement/MOU results, OGE must be involved prior to signing.
Senior Representatives
  • OGE will coordinate visits by senior representatives (Provosts, VP, Director) and/or   governmentofficials.
  • In the case of government official(s), OGE will interface with Governmental Affairs.
  • Whenever possible, the counterpart/KSU representatives (same or similar rank) should be invited.
Coordination will include the following:
  • preparation of an official letter of invitation when required;
  •      transportation (airport transfers, if required; advice on car rentals or escort to meetings);
  •      lunch (such as at the Schwebel Room) or dinner at a local restaurant;
  •      tour of campus;
  •      coordination of meeting(s) with counterparts;
  •      selection/presentation of gift(s);
  •      table flags of US and visiting country;
  •      lodging (occasionally provided when reciprocated).
Whenever possible, a 2-3 week notice is requested.

Kent State International Partnerships

Kent State University |Office of Global Education | 625 Loop Road | 106 Van Campen Hall

Kent, OH 44242, USA |Tel: 330.672.8655 | |

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