Information for Users

Data Stewards - A University official, assigned direct operational responsibility by an executive officer, over one or more types of institutional data.

Data Stewards review requests for access to data under their authority and assign access rights.                  

If you are uncertain who your Data Steward is, follow this link:

List of Departmental Data Stewards

Security Administrators

The University's central administrative systems include the Banner ERP, Banner Workflow and Imaging and the COGNOS Reporting system. For access to these systems, please contact your departmental security administrator.

If you are uncertain who your security administrator is, follow this link:

Guest Account Creations

This process should be invoked whenever a Kent State University Guest account is required for a visiting guest.

Requesting Guest Accounts

Information For Security Administrators

Prior to gaining access to any of the University's administrative systems, a user must have read and signed a data confidentiality agreement. The form can be downloaded by following this link:

Data Confidentiality Agreement

A user must have a FlashLine user id before access can be granted to the Banner system. If the user does not have or does not know his or her FlashLine user id, contact the Client Services Helpdesk at (330) 672-HELP or 2-HELP (on-campus) for assistance.

Procedures for gaining access to Banner vary by the major functional areas (HR, Finance, etc..) of the ERP. Use the following table to find more information related to the system you are requesting access to:

Alumni - Complete a Request for Banner ADV Access form (see included instructions). Inquiries shall be directed to Laura Brown, data steward for University Relations and Institutional Advancement, at (330) 672-0351.

Finance - Complete a Request for Banner Finance Access form (see included instructions). Inquiries shall be directed to Tammy Slusser, University Comptroller, at (330) 672-8328.

HR and Payroll - Complete a Request for Banner HR Access form (see included instructions). Inquiries shall be directed to Amelie P. Anderson, Dir, HRIS, Records, and Support Services, at aanders3@kent.edu (330) 672-0043.

Student - Complete a Request for Banner Student Access form (see included instructions). Inquiries regarding access shall be directed to Barbara Boltz, Project Director for Shared Services EMSA, at (330) 672-1306.

Student Financial Aid - Access is requested using the Request for Banner Student Access form above.  Inquiries regarding access shall be directed to Nazih Darwiche, Manager, Student Financial Aid System.

Access to the COGNOS report server is handled through the following COGNOS Access forms:

Request for COGNOS Official Folder Access  form  used for consumer access to COGNOS Official folders and reports.

Request for COGNOS Internal Folder Access form used to gain report authoring capability, as well as access to restricted internal administrative folders and reports.

Inquiries regarding access shall be directed to Cindy Roberts, Lead Applications Developer, at (330) 672-8630. 

Banner Relationship Management (BRM)

BRM Access- Complete a Request for Access to BRM form to gain access to BRM (Banner Relationship Management) to manage your campaigns or view results. Inquiries regarding access shall be directed to Barb Boltz, Project director, Enrollment Data and Systems Support,   EMSA at 330-672-1306

Advising Support

Assigned Advisor Access - Complete a  Request for Assigned Advisor Access form to grant access to the Assigned Advisor system. This form grants access only to the Advisor assignment application in Self-Service Banner (SSB).  This access allows you to modify the rules within the automated Advisor system in SSB.

If you need access to advisor maintenance (to add, delete, and maintain Advisor assignments in Internet Native Banner (INB), you must complete the Request for Banner Student access form and select ST_GSTU_02_MAINTAIN_ADVISOS under Registrar.  Inquiries regarding access shall be directed to Charity Snyder,  (330) 672-5333.

GPS System Access - Complete a  Request for Access to GPS System   form to gain access to GPS Audits and Plans. Direct inquiries to Debbie Barber at (330) 672-0550

Document Imaging

Complete a Request for Banner Document Imaging  form to gain document imaging access to the imaging applications in the Banner environment.

Additional Resources

Third Party Email Request

If a third party requires access to the content of another users's account, and the owner is either temporarily unavailable  or is terminating employment from the university, the following worksheet can be used to request this access. 

Request for Third party E-mail Access and/or migration of E-mail to Gmail

(Please note, the option to migrate E-mail to Gmail is only available for students, alumni and retiring employees)

Direct Access to  Administrative Databases

In order to obtain direct access to administrative databases, an Open Database Connectivity Security Agreement must be submitted.

Open Database Connectivity Security Agreement

FTP Access

For access to upload or download administrative systems input or output files from the WebFTP server, an FTP Request Form must be submitted.

FTP Request Form

FAMIS Access

Access to the FAMIS system is handled through the following FAMIS access forms:

Maintenance - Complete a Request for Famis Maintenance Access form (see included instructions).  Inquiries shall be directed to Cindy Gary, FAMIS Systems Specialist, at (330) 672-2886.

Space - Complete a Request for Famis Space Access form (see included instructions).  Inquiries shall be directed to Cheryl Smith, Architecture Database Coordinator, at (330) 672-8021.

Remote Access to Banner

If access to Banner, Cognos and other Administrative systems is required from an off-campus location, Remote Access to Administrative Systems a  form must be submitted.