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Information for Users
Data Stewards - A University official, assigned direct operational responsibility by an executive officer, over one or more types of institutional data.
Data Stewards review requests for access to data under their authority and assign access rights.
If you are uncertain who your Data Steward is, follow this link:
The University's central administrative systems include the Banner ERP, Banner Workflow and Imaging and the COGNOS Reporting system. For access to these systems, please contact your departmental security administrator.
If you are uncertain who your security administrator is, follow this link:
Guest Account Creations
This process should be invoked whenever a Kent State University Guest account is required for a visiting guest.
Information For Security Administrators
Prior to gaining access to any of the University's administrative systems, a user must have read and signed a data confidentiality agreement. The form can be downloaded by following this link:
A user must have a FlashLine user id before access can be granted to the Banner system. If the user does not have or does not know his or her FlashLine user id, contact the Client Services Helpdesk at (330) 672-HELP or 2-HELP (on-campus) for assistance.
Procedures for gaining access to Banner vary by the major functional areas (HR, Finance, etc..) of the ERP. Use the following table to find more information related to the system you are requesting access to:
Alumni - Complete a Request for Banner ADV Access form (see included instructions). Inquiries shall be directed to Laura Brown, data steward for University Relations and Institutional Advancement, at (330) 672-0351.
Finance - Complete a Request for Banner Finance Access form (see included instructions). Inquiries shall be directed to Tammy Slusser, University Comptroller, at (330) 672-8328.
HR and Payroll - Complete a Request for Banner HR Access form (see included instructions). Inquiries shall be directed to Amelie P. Anderson, Dir, HRIS, Records, and Support Services, at email@example.com (330) 672-0043.
Student - Complete a Request for Banner Student Access form (see included instructions). Inquiries regarding access shall be directed to Barbara Boltz, Project Director for Shared Services EMSA, at (330) 672-1306.
Student Financial Aid - Access is requested using the Request for Banner Student Access form above. Inquiries regarding access shall be directed to Nazih Darwiche, Manager, Student Financial Aid System.
Access to the COGNOS report server is handled through the following COGNOS Access forms:
Request for COGNOS Internal Folder Access form used to gain report authoring capability, as well as access to restricted internal administrative folders and reports.
Inquiries regarding access shall be directed to Cindy Roberts, Lead Applications Developer, at (330) 672-8630.
Banner Relationship Management (BRM)
BRM Access- Complete a Request for Access to BRM form to gain access to BRM (Banner Relationship Management) to manage your campaigns or view results. Inquiries regarding access shall be directed to Barb Boltz, Project director, Enrollment Data and Systems Support, EMSA at 330-672-1306
Assigned Advisor Access - Complete a Request for Assigned Advisor Access form to grant access to the Assigned Advisor system. This form grants access only to the Advisor assignment application in Self-Service Banner (SSB). This access allows you to modify the rules within the automated Advisor system in SSB.
If you need access to advisor maintenance (to add, delete, and maintain Advisor assignments in Internet Native Banner (INB), you must complete the Request for Banner Student access form and select ST_GSTU_02_MAINTAIN_ADVISOS under Registrar. Inquiries regarding access shall be directed to Charity Snyder, (330) 672-5333.
GPS System Access - Complete a Request for Access to GPS System form to gain access to GPS Audits and Plans. Direct inquiries to Debbie Barber at (330) 672-0550
Complete a Request for Banner Document Imaging form to gain document imaging access to the imaging applications in the Banner environment.
Third Party Email Request
If a third party requires access to the content of another users's account, and the owner is either temporarily unavailable or is terminating employment from the university, the following worksheet can be used to request this access.
(Please note, the option to migrate E-mail to Gmail is only available for students, alumni and retiring employees)
Direct Access to Administrative Databases
In order to obtain direct access to administrative databases, an Open Database Connectivity Security Agreement must be submitted.
For access to upload or download administrative systems input or output files from the WebFTP server, an FTP Request Form must be submitted.
Access to the FAMIS system is handled through the following FAMIS access forms:
Maintenance - Complete a Request for Famis Maintenance Access form (see included instructions). Inquiries shall be directed to Cindy Gary, FAMIS Systems Specialist, at (330) 672-2886.
Space - Complete a Request for Famis Space Access form (see included instructions). Inquiries shall be directed to Cheryl Smith, Architecture Database Coordinator, at (330) 672-8021.
Remote Access to Banner
If access to Banner, Cognos and other Administrative systems is required from an off-campus location, Remote Access to Administrative Systems a form must be submitted.
This page is maintained by the Office of Security and Access Management