Introducing...Coeus @ Kent State

Coeus is Kent State's new research and compliance, grant acquisition and management system (created by MIT), which was designed to simplify and streamline, award acquisition and administration for all offices within the University.  Request Coeus system access by emailing coeus-help@kent.edu then log in with your Flashline ID and password at https://coeus.kent.edu

Coeus has numerous modules which are being implemented in phases.  Sponsored Programs has used the proposal modules internally since 2009 and the award module since July, 2011. 

Announcements:

Coeus Training Opportunities

• Intro to Proposal Development in Coeus
• • Tuesday - March 12, 2013; 1:15PM - 3:00 PM
    

• Search for "Coeus" on ABC sign-up for upcoming training opportunities

• Coeus Grant Proposal Approval (Flash Movie, 10 min.)

• Coeus Introduction presented at the December 2010 BAS forum

Proposal Submission Timeline Revision

February 8, 2012 - Current university policy (3-04.101,D,7) states proposals must be routed for internal approval a minimum of 5 business days prior to the agency deadline.  If narrative proposal documents are revised during or after the internal approval process, all revised narratives must be finalized a minimum of two business days prior to the agency deadline.  This will allow sufficient time for Sponsored Programs to effectively review and finalize proposals for submission to sponsoring agencies. This policy has been revised to align with the Coeus electronic system and elimination of the error correction window by multiple agencies (NOT-OD-10-123).

Ready Set...APPROVE!

January 10, 2011 - Coeus Electronic Proposal Routing & Approval replaces the paper transmittal form.  Electronic approval is required for ALL PROPOSALS before submission to the sponsor.  If you were identified as an Approver, Alternate, or Administrative Grant Support Person for a unit (and have not already received Coeus Orientation) please contact coeus-help@kent.edu for assistance, or use the resources below for proposal approval instruction:

User Access and Support

• Request Coeus Access
• Request new Sponsor
• Launch CoeusLite

Proposal Approvers 

• Coeus Proposal Approver-Flash Movie (10 min.)
• Proposal Approver - Quick Guide
• Proposal Routing & Approval - Detailed Guide
• Proposal Approvers List - by Unit (last updated 06/05/2012)

Proposal Creators, Investigators & Key Persons

• Proposal Processing - PI Guide
• Proposal Development - User Guide
• Proposal Development - Checklist
• COI Screening Form (for KSU Key Persons who are not Investigators)

Coeus Premium - (Sponsored Programs Administrators-internal use)

• Premium User - Guide (DRAFT)
• Premium S2S Forms - Guide
• Coeus Premium-vs-Lite
• Install Java for Premium Desktop Application

Coeus 4.4.4.1 Upgrade Complete - October 18, 2011

The newest version of Coeus is now online at KSU.  Enhancements, fixes, new Grants.gov forms, and more were delivered in this release.

Need Coeus Access or Have Additional Questions?   E-mail: coeus-help@kent.edu