Quick Search

Use the Pivot quick search tool for a list of funding opportunities matching in your area of interest.

Sources of Information

  • COS Pivot Funding Opportunities Database-  The Funding Opportunities Database currently contains over 26,000 records representing over $33 billion in funding.  Individuals can create and save searches in their COS Pivot account, specifying any combination of keywords and other search criteria.  Use any keywords in the quick search toolbar above to conduct a query of funding opportunities.  Create an account with your kent.edu email address at www.pivot.cos.com.  If you have questions or would like assistance, contact Mark van ‘t Hooft in the Office of Sponsored Programs at mvanthoo@kent.edu or 330-672-1630.
    • Quick Search
    • Weekly Funding Alerts are automatically run on all of your saved searches in COS Pivot. Users can specify whether these are delivered via email, or, they are available within COS Pivot.
    • Grants.gov is a portal for finding funding from federal agencies, making it easier for organizations to find and apply for more than $500 billion in federal grants. With electronic access to more than 1,000 grant programs offered by all 26 federal grant-making agencies, Grants.gov leverages the power of the Web to streamline your grant acquisition process.
  • Funding Opportunity Listservs - Additionally, funding opportunity listservs are used to distribute funding opportunities that may be of interest to faculty. Listserv categories include the Sciences, Social Sciences, Education,  Public Health and Arts and Humanities. Faculty and staff may request to be added to any of these listservs by contacting Rebeccas Hayes in OSP at rlhayes@kent.edu or 330-672-0712 and specifying the category of their choice.
  • University Research Council.  The URC provides financial support for artistic and scholarly work by faculty members, including awards for projects that involve undergraduates.

Limited Submissions

More and more funding agencies allow only one or a small number of proposals or pre-proposals to be submitted from an institution in response to a particular program announcement.  The Office of Research and Sponsored Programs (OSP) coordinates an internal limited submission process; domain experts are selected by the vice president for research and an associate provost to identify the strongest candidates for submission. The objective is to select projects placing Kent State in as competitive a position as possible within the various limited submission competitions.

Limited Submission Process

Before applying for an opportunity with submission limitations, you must follow Kent State’s limited submission process to secure authorization from the university (or, as appropriate, your college, school, department or regional campus).  The vice president for research provides the authorization for “per institution” or “per university” submission opportunities.  The dean, director or chair will determine authorization for those opportunities with college, school, department or campus limitations, as appropriate.

If an institution submits more than the allowable number of applications to a program with submission limitations, all applications from that institution will likely be disqualified.  Therefore, it is imperative that proper authorization is secured. Selected proposals must be submitted through the Office of Sponsored Programs following university and agency guidelines.

Definitions of Limitations

Often the language used in requests for proposals (RFPs) or Funding Opportunity Announcements (FOA) can be ambiguous regarding the nature of the limitation. Among the more common limitations and their applications are:

  • “per EIN” (Employer Identification Number): The limitation is specific to all of Kent State University (all eight campuses combined)
  • “per DUNS” (Dun and Bradstreet Number): The limitation is specific to all of Kent State University (all eight campuses combined)
  • “per school” or “per college” or “per department:” The limitation is specific to a school, college or department.

Instructions for Internal Submissions

Those interested in applying to a limited submission program should submit a letter of interest (all documents in 11-point font or larger) to Rebecca Hayes in OSP ( rlhayes@kent.edu). The letter of interest should include at minimum (anything extra required would be noted in the specific opportunity announcement):

  • Cover Page
  • 2-3 page project narrative (may include broader impacts and why your proposal would be competitive)
  • If cost sharing is required, a statement of intended cost sharing
  • An abbreviated curriculum vitae or bio-sketch of the principal investigator (PI)


Internal applications will be reviewed based on the following criteria:

  • Responsiveness to program objectives in agency solicitation
  • Scientific/scholarly strength of proposal
  • Relevance to the university’s research/instructional objectives
  • Presentation of project (including a clear action plan, completeness, clarity of proposal, summary of project, list of collaborators, grammar)

Special Circumstances 

  • STEM specific program submissions – may be managed through the SOLE Center in order to coordinate an institutional submission.  Questions concerning STEM programs submissions should be addressed to John Dunlosky at jdunlosky@kent.edu.
  • Grant renewals – Will receive preference over new submissions. 
  • Grant resubmissions – Previously authorized applicants are not automatically authorized to resubmit if an award was not secured from past submissions.  Non-awarded PIs must go through the internal review and selection process again.  In the project narrative, PIs should address concerns raised by the reviewers and how the concerns will be addressed in the resubmission.

Applicant Responsibilities

If a nominee is no longer able to apply for a limited submission opportunity, he or she should notify the appropriate campus contact immediately to allow another applicant the opportunity to move forward with a proposal.

If a selected proposal is unsuccessful in securing funding from the outside agency, the PI may be asked to provide reviewers’ comments to help the review committee or vice president for research to better understand the selection criteria for the next round.


Internal deadlines are selected with the goal of allowing adequate time for the internal review of applications and the completion and submission of the final application with adequate time for OSP to assist the principal investigator to meet the agency deadlines. 

Some expired internal deadlines may still be open for applications if fewer than the eligible number of letters of interest were received and the agency deadline has not passed.  Approval to apply to the program may be granted on a first-come, first-served basis. 

Limited Submission Opportunities

The OSP list of current limited submission opportunities is available on the RASP Intranet. It includes only opportunities most likely to be of interest to investigators at Kent State University. If you become aware of a funding opportunity that limits submissions and is not listed here please contact Rebecca Hayes, rlhayes@kent.edu, immediately with the program title, due date and program announcement URL.  Contact her also to join a subject listserv to receive emails from OSP about current limited submission opportunities in your subject area.

Limited submission announcements may also be found through a COS Pivot search

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