More and more funding agencies allow only one or a small number of proposals or pre-proposals to be submitted from an institution in response to a particular program announcement. The Office of Research and Sponsored Programs (OSP) coordinates an internal limited submission process; domain experts are selected by the vice president for research and an associate provost to identify the strongest candidates for submission. The objective is to select projects placing Kent State in as competitive a position as possible within the various limited submission competitions.
Before applying for an opportunity with submission limitations, you must follow Kent State’s limited submission process to secure authorization from the university (or, as appropriate, your college, school, department or regional campus). The vice president for research provides the authorization for “per institution” or “per university” submission opportunities. The dean, director or chair will determine authorization for those opportunities with college, school, department or campus limitations, as appropriate.
If an institution submits more than the allowable number of applications to a program with submission limitations, all applications from that institution will likely be disqualified. Therefore, it is imperative that proper authorization is secured. Selected proposals must be submitted through the Office of Sponsored Programs following university and agency guidelines.
Often the language used in requests for proposals (RFPs) or Funding Opportunity Announcements (FOA) can be ambiguous regarding the nature of the limitation. Among the more common limitations and their applications are:
Those interested in applying to a limited submission program should submit a letter of interest (all documents in 11-point font or larger) to Rebecca Hayes in OSP ( firstname.lastname@example.org). The letter of interest should include at minimum (anything extra required would be noted in the specific opportunity announcement):
Internal applications will be reviewed based on the following criteria:
If a nominee is no longer able to apply for a limited submission opportunity, he or she should notify the appropriate campus contact immediately to allow another applicant the opportunity to move forward with a proposal.
If a selected proposal is unsuccessful in securing funding from the outside agency, the PI may be asked to provide reviewers’ comments to help the review committee or vice president for research to better understand the selection criteria for the next round.
Internal deadlines are selected with the goal of allowing adequate time for the internal review of applications and the completion and submission of the final application with adequate time for OSP to assist the principal investigator to meet the agency deadlines.
Some expired internal deadlines may still be open for applications if fewer than the eligible number of letters of interest were received and the agency deadline has not passed. Approval to apply to the program may be granted on a first-come, first-served basis.
The OSP list of current limited submission opportunities is available on the RASP Intranet. It includes only opportunities most likely to be of interest to investigators at Kent State University. If you become aware of a funding opportunity that limits submissions and is not listed here please contact Rebecca Hayes, email@example.com, immediately with the program title, due date and program announcement URL. Contact her also to join a subject listserv to receive emails from OSP about current limited submission opportunities in your subject area.
Limited submission announcements may also be found through a COS Pivot search.
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