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Contact the ORC

Office of Research Compliance
Division of Research and Sponsored Programs
Room 222, Cartwright Hall
(330) 672-2384
researchcompliance@kent.edu

Before beginning research, testing or teaching activities that involve the use of live vertebrate animals, the principal investigator must submit a Request to Use Animals application for review and approval by the Kent State Institutional Animal Care and Use Committee (IACUC). The IACUC is responsible for ensuring that research involving the use of animals at the university adheres to the Public Health Service (PHS) Policy on Humane Care and Use of Laboratory Animals, the Guide for the Care and Use of Laboratory Animals and the Animal Welfare Act.  The Office of Research Compliance provides administrative support for the Animal Care and Use Program at Kent State, which is accredited through the Association for the Assessment and Accreditation of Laboratory Animal Care (AAALAC).

Types of Review

There are two levels of review for research/teaching projects involving the use of animals as defined in the Public Health Service (PHS) Policy on Humane Care and Use of Laboratory Animals.   The IACUC makes the final decision for the level of review that is needed.

  • Designated Review

Protocols proposing limited activities (i.e., routine injections or peripheral vein blood collection, non-stressful behavioral manipulations) may be evaluated by designated member review. Access to a copy of the entire protocol is provided to all IACUC members. If no IACUC member calls for full committee review within a specified time, the protocol is reviewed by the designated review process.

  • Full-Committee Review

Protocols proposing activities involving major survival surgery on a USDA-covered species, unrelieved pain or distress (including prolonged restraint), death as an endpoint, multiple survival surgeries or protocols for which an IACUC member has called for full committee review must be reviewed during a fully-convened IACUC meeting.

Overview of the Process

The IACUC application submission and approval requires collaboration among the investigators, an attending veterinarian, IACUC reviewer(s) and the Office of Research Compliance (ORC). Investigators send completed IACUC applications and required submission materials (training certificates, standard operating procedures, etc.) to the ORC by email. After logging the protocol into our database and verifying that the submission is complete, the ORC distributes the protocol for review to the IACUC.  Status of approval, clarifications requested by the IACUC and requests to attend the IACUC meeting are communicated to investigators by email.

Required Training

Faculty, staff and students involved in the care and use of animals in research must complete the online Occupational Health and Safety training. The training module provides information about identifying, evaluating and managing potential health risks associated with the care and use of laboratory animals. As part of this training participants have the opportunity to receive a medical evaluation at the University Health Center to establish a baseline health evaluation and potential for exposure to risks. 

Each individual involved in an Animal Use Protocol must obtain a basic level of competency in animal use and care and in the use of hazardous biological agents and materials associated with animal use. The online course that satisfies this requirement is provided through the CITI online program.

Approval Timeline

Different types of studies have different timetables for review. Studies that are reviewed through the designated review process may take approximately one to four weeks to be approved from the time that the protocol is logged into the ORC database. The timeline for final approval can vary and depends on the volume of applications that are being submitted and the completeness of the application.

It is important to remember that for studies that qualify for the designated review process, the IACUC meeting and agenda dates and deadlines are not applicable and protocols are accepted by the ORC at any time. Studies that require review at a convened meeting, however, are reviewed once per month. Each meeting has a corresponding agenda deadline. A study must be submitted on or before the agenda deadline to be reviewed by the committee at that month's meeting. Typically, notification for the determinations reached at the full board meetings are emailed to investigators within two weeks after the meeting date.

Submission Deadlines

IACUC applications requiring full board review should be submitted to the ORC no later than five working days before a meeting. 

Review and approval through the designated review process is ongoing, and Investigators are not required to attend the IACUC meetings.

Meetings are held in Cartwright Hall, conference room 141 at 12:15 p.m.

Meeting Schedule

Meeting Date

Materials Due to ORC By:

February 16, 2015

February 9, 2015

March 16, 2015

March 9, 2015

April 13, 2015

April 6, 2015

May 11, 2015

May 4, 2015

June 22, 2015

June 15, 2015

July 20, 2015

July 13, 2015

August 17, 2015

August 10, 2015

September 14, 2015

September 7, 2015

October 19, 2015

October 12, 2015

November 9, 2015

November 2, 2015

December 14, 2015

December 7, 2015

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