Disability Documentation Guidelines & Forms

Disability Documentation Guidelines

The office of Student Accessibility Services (SAS) utilizes an interactive, case-by-case approach when determining eligibility for services and reasonable accommodations for students with disabilities. Students requesting accommodations from SAS may be required to provide documentation regarding their specific disability. The following general documentation guidelines are provided in order to ensure that SAS can accurately assess and appropriately recommend reasonable accommodations for qualified students with disabilities. 

Appropriate documentation should include, but is not limited to, the following:

  • Completed by a licensed professional and/or properly credentialed professional (i.e. medical doctor, psychologist, etc.). SAS does not accept documentation completed by diagnosing and/or treating professionals who are related to the student requesting accommodations.
  • Clearly state the specific disability.
  • List current medications and potential side effects.
  • A description of the diagnostic methodology used to identify the specific disability.
  • Describe the current functional limitations of the student, especially as it relates to the student’s academic performance. 
  • Describe the expected progression and/or stability of the disability.
  • SAS recommends recent documentation in most cases; however, the need for recent documentation depends on the circumstances of the student's disability. Please contact an Accessibility Specialist in SAS if you have questions concerning the recency of your documentation. 

Specific Disability Documentation Guidelines and Forms

The following disability documentation guidelines and forms are specific by disability type. Please contact SAS If you need assistance determining the appropriate disability documentation verification form or have other questions or concerns. 

Attention Deficit/Hyperactivity Disorder (AD/HD):  Documentation should include the student’s DSM-IV diagnosis, the instruments used to obtain the diagnosis, functional limitations, the type, dosage and frequency of current medication(s) the student is prescribed. The documentation should be completed by a qualified healthcare professional, typically a licensed psychiatrist or psychologist or a member of a medical specialty.

Attention Deficit/Hyperactivity Disorder (AD/HD) Verification Form: MS Word Format
Attention Deficit/Hyperactivity Disorder (AD/HD) Verification Form: PDF Format

Blindness, Low Vision and other Visual Disorders:  Documentation should include the student’s diagnosis, visual acuity, visual field limitations and possible impact of the disability in an academic setting. Documentation should be completed by qualified healthcare professional, typically an ophthalmologist, optometrist or a member of a medical specialty.

Blindness, Low Vision and other Visual Disorders Verification Form: MS Word Format
Blindness, Low Vision and other Visual Disorders Verification Form: PDF Format

Deaf or Hard of Hearing:  Documentation should include the student’s most recent audiogram as well as a statement of diagnosis, date of diagnosis, etiology, and the possible impact of the disability in an academic setting. Documentation should be completed by a qualified healthcare professional, typically a physician, audiologist or a member of a medical specialty.

Deaf or Hard of Hearing Verification Form: MS Word Format
Deaf or Hard of Hearing Verification Form: PDF Format

Epilepsy (Seizure) Disorder:  Documentation should include the diagnosis, the type, the severity and frequency of seizures, the symptoms and/or behaviors that occur prior to or during a seizure and the approximate recovery period after the seizure, the possible impact of the disability in an academic setting, and a list of current medication(s) the student is prescribed. Documentation should be completed by a qualified healthcare professional, typically a physician or a member of a medical specialty.

Epilepsy (Seizure) Disorder Verification Form: MS Word Format
Epilepsy (Seizure) Disorder Verification Form: PDF Format

Medical Condition or Chronic Health Disability:  Documentation should include diagnosis, characteristics and symptoms of the disability, possible impact of the disability in an academic setting, the type, dosage and frequency of current medication(s) the student is prescribed. Documentation should be completed by a qualified healthcare professional, typically a physician or a member of a medical specialty.

Medical Condition or Chronic Health Disability Verification Form: MS Word Format
Medical Condition or Chronic Health Disability Verification Form: PDF Format

Physical, Orthopedic or Mobility Disability:  Documentation should include diagnosis, characteristics and symptoms of the disability, and the possible impact of the disability in an academic setting. Documentation should be completed by a qualified healthcare professional, typically a physician or a member of a medical specialty.

Physical, Orthopedic or Mobility Disability Verification Form: MS Word Format
Physical, Orthopedic or Mobility Disability Verification Form: PDF Format

Psychological Disability:  Documentation should include the student’s DSM-IV diagnosis, date of diagnosis, characteristics and symptoms of the psychological disability and the type, dosage and frequency of current medication(s) the student is prescribed. Documentation should be completed by a qualified healthcare professional, typically psychiatrist, psychologist or licensed counselor.

Psychological Disability Verification Form: MS Word Format
Psychological Disability Verification Form: PDF Format

Learning Disability: Documentation should state the learning disability diagnosis, possible academic limitations resulting from the learning disability, and may include a comprehensive psycho-educational test battery detailing the student’s aptitude and achievement test scores. A copy of the student’s recent Individualized Education Plan (IEP) or 504 Plan is also recommended.

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