Instructors Information

+ Reservation Policies and Procedures

Classroom Reservation Steps:

1. Classrooms Facilities

Check the Classroom Facilities section below to find the best classroom to fits your needs. See Below!

2. Calendars

Our calendar has moved to Astra.

Calendar Link
Please visit the Classroom Scheduling page for any questions or concerns regarding room availability.

3. Software

Click here to check to make sure your Software is available in the classroom of your choice. If the software is not available, please request it here: Classroom Software Request form.

4. Reservations form

Computer classrooms may be reserved through the SCS online form. Click here to access the form.

Learning Space Classroom Reservation Policy

Please read these policies and choose the option that you have read them below.

Introduction

Given that many of The Registrar's Office computer labs also function as computer classrooms, this policy has been created in order to ensure their maximum availability for student use.

The term "classroom" as used within this document denotes The Registrar's Office computer classroom.

Please note that this document contains policies only for the reservation of The Registrar's Office' classrooms, and does not imply or provide guidelines for other departmentally administered classroom computing facilities.

Reservation Policy

Faculty members may reserve classrooms for the following purposes:

  • To teach courses appearing in the "UK Schedule of Classes."
  • To hold activities intended for the benefit of University of Kentucky student groups and organizations (for example, Library instruction performed by University of Kentucky librarians).
  • Sessions held in the classrooms may not charge for attendance.

The Registrar's Office will not accept reservations for activities that do not meet these requirements. Contention over the scheduling or use of classrooms will be mediated by UKAT.

Non-Student related reservations will only be taken for dates during non-academic times. Groups wishing to reserve a classroom for paid seminars or sessions will need the prior approval of UKAT. May only reserve during non-academic times.

Scheduling Classrooms

Faculty members requesting the use of classrooms must complete the "The Registrar's Office Computer Classroom Reservation Request." This form must be received by The Registrar's Office no later than one week before the date and time requested.

Whenever a scheduling conflict occurs, the request of the faculty member who was the first to make their reservation will be honored. Every effort will be made to schedule the second faculty member in a classroom with equivalent hardware and software.

Faculty members will be contacted regarding the status of their request.

Due to budgetary limitations, classrooms cannot be scheduled outside of their normal operating hours.

If the request is honored, the faculty member agrees to abide by the following conditions. If these conditions are not met, the faculty member may forfeit the use of the requested classroom.

  • The faculty member accepts responsibility for ensuring that they and their students have link blue accounts. Users who do not have Link Blue accounts will be unable to use the hardware and software installed in the classrooms.
  • Faculty members reserve the right to determine whether persons not associated with their group will be allowed to remain in the classroom during the time of the instruction.
  • Classrooms not occupied twenty minutes into the scheduled time will be made available for general student use.
  • The faculty member must relinquish the classroom at the designated time.
  • Under no circumstances is any equipment to be removed from classrooms.

Software Installation and Support

Any requests for special software installations will need to be submitted through the Software Request Form located here, and will be honored in accordance with the "The Registrar's Office Software Installation and Support Policy," available here.

Food and Drink Policy

Food and drinks are expressly prohibited in all computer labs and classrooms. As the faculty or staff member reserving the classroom, we ask that you assist us in enforcing this policy.

Agreement

If this request is honored, I agree to abide by the conditions as outlined in the "The Registrar's Office Computer Classroom Reservation Policy" as outlined above.

Download this Policy

Nursing Building Computer Classroom Priority Reservation Policy

+ Classrooms Facilities

Fine Arts Computer lab Classroooms

Fine arts Graphics Classroom

    Student Machines

  • 20 Student Machines - Mac Pros\OSX v. 10.6.2
  • 10 Epson Perfection 1600 Photo flatbed Scanners

    Teacher station

  • 1 Student Machines - Mac Pros\OSX v. 10.6.2
  • TOA 900 Series II Amplifier\ Tuner
  • Panasonic VHS VCR
  • Dual Epson 7250 Projection System
  • 2 wall speakers
  • Microphone vocal support
  • Laptop port
  • Whiteboard with dry erase pens

Fine Arts Lab Music Classroom

    Student Machines

  • 20 Student Machines - intel iMacs Machines/OS X v 10.6.2
  • Roland XP-30 64 Voice Expandable Synthesizer

    Teacher station

  • 1 Epson PowerLite 6100i Projector (attached to teacher's computer)
  • Epson Presentation Document Camera
  • Sony VHS VCR
  • Roland XP-30 64 Voice Expandable Synthesizer
  • SP Control Board (controls input for Computer, Laptop, Document Camera, and VCR)
  • Project Studio Biamped Speaker System
  • Microphone vocal support

JAT Computer lab Classrooms

JAT EGJ-047

    Student Machines

  • 17 Student Machines - Intel iMacs/OS X v 10.6.2

    Teacher station

  • 1 Student Machines - Intel iMacs/OS X v 10.6.2
  • Projector: Epson PowerLite 3LCD
  • VCR: Sony SLV-N81 VHS
  • Speakers: Sony Wall Mounted Speakers
  • Epson XGA Presentation Camera
  • iPod docking system: DLO Homedock Deluxe with remote
  • Amplifier: Sony Digital Audio/Video Control Center
  • Large Chalk Board

JAT EGJ-052

    Student Machines

  • 18 Student Machines - Intel iMacs\OSX v 10.6.2

    Teacher station

  • 1 Intel iMac\OSX v 10.6.2
  • Projector: Epson PowerLite 835p
  • VCR: JVC Super VAS ET
  • Desk Speakers: Logitech z4 Desk speakers
  • Presentation Camera: Epson XGA
  • iPod docking system

Nursing Computer Lab Classroom

    Student Machines

  • 144 Student Computers - Dell 990Windows 7

    Teacher station

  • 1 Dell 990 with Windows 7
  • Dual Projector: with two drop down screens
  • Echo 360 video capture system

Science (King) Computer lab Classrooms

Science 213e

    Student Machines

  • 16 Student Computers - Dell Optiplex GX 280/Windows XP pro

    Teacher station

  • 1 Dell Optiplex GX 280/Windows XP pro
  • Scanner: Microtek ArtixScan DI 1210
  • Projector: Epson PowerLite 820p with drop down screen
  • 2 White Boards with Dry erase pens

Science 213f

    Student Machines

  • 22 Student Computers - Dell Optiplex GX 280/Windows XP pro

    Teacher station

  • 1 Dell Optiplex GX 280/Windows XP pro
  • Projector: Epson PowerLite 820p with drop down screen
  • 2 White Boards with Dry erase pens

Science 213g

    Student Machines

  • 16 Student machines - Mac Pros/OS X v. 10.6.2
  • Sony Digital HD Video Cassette Recorders GV-HD700 HDV 1080di Mini dv OR
  • Sony Mini DV GV-D1000 NTSC Digital Video Cassette Recorders

    Teacher station

  • 1 Mac Pros/OS X v. 10.6.2
  • Projection System: Epson PowerLite 811p
  • JVC Mini HD Video Cassette Recorder SR-V510
  • Sony Digital HD Video Cassette Recorder GV-HD700 HDV 1080di Mini dv
  • RadioShack Audio Video Selector Switch (controls input from the VCR and Mini dv
  • Wall Speakers system: Cambridge Soundworks

Young Computer Lab Classrooms

Young b23

    Student Machines

  • 16 Student Computers - Dell Optiplex GX 745/Windows XP pro

    Teacher station

  • 1 Dell Optiplex GX 745/Windows XP pro
  • Projection System: Epson PowerLite 811p with remote
  • White board with dry erase pens

Young b25

    Student Machines

  • 16 Student Computers - Dell Optiplex GX 745/Windows XP pro

    Teacher station

    Teacher station

  • 1 Dell Optiplex GX 745/Windows XP pro
  • Projection System: Epson PowerLite 811p with remote
  • White board with dry erase pens

Young b35

    Student Machines

  • 30 Student Computers - Dell Optiplex GX 745/Windows XP pro

    Teacher station

  • 1 Dell Optiplex GX 745/Windows XP pro
  • Projection System: Epson PowerLite 811p with remote
  • White board with dry erase pens

+ Software Policies and Requests

Computer Lab and Classroom Software Request

  • Requests for installation of discipline specific software can be made to the Student Computing Services office. The Software Installation Request Form must be completed. Please read the following information before making a request. Also, see the Software Support Policy
  • Since technology is ever changing be sure to check this site for updated Software Installation Request Forms before completing a copy of an old one. We may need different information at that time.

Software Installation Standards

  • Upgrades or new software not provided by Student Computing Services but requested and purchased by faculty or departments will be installed only between semester breaks. Requests for Fall semester installations are to be made prior to the end of June before the Fall semester.
  • Requests for Spring semester installations are to be made prior to the end of the Fall semester. The Fall and Spring semesters are reserved as "no change" times so that the work of the students is not interrupted by constant installations and changes to the computers they are trying to use. Only problems will be fixed during active semesters.
  • Software requests for Summer sessions should be made well in advance of the end of the Spring semester to ensure availability for the summer sessions. During the summer is when SCS does hardware and software upgrades. So any installations that need to be done before the start of a summer session needs to be given to SCS as soon as possible in order to work it in between projects.
  • At the time of the request, copies of the proof of purchase for the appropriate number of licenses as well as the installation documentation, software media, and installation request form need to be given to SCS. Any software that is on order and has not arrived is considered as not being made available to SCS and therefore will miss the deadline if not received by the appropriate request deadline date. The process for SCS to install and assure stability of software packages requires several steps that are not required when installing software on an office or personal computer at home. SCS has security issues to work around as well as compatibility issues. The software is installed into what is called an "image" rather than individually on each computer in the labs. This image is tested before it can be copied to all other lab computers. Often times when there are problems with software not working in the SCS environment the system administrators need to contact companies/developers and wait for replies or assistance. All of this is done in order to assure that if for some reason a computer in the lab becomes unusable, it can be quickly "re-imaged" back to the working state without going through all the installation work and and problems again.
  • The software should be checked for compatibility with SCS operations prior to purchase. Any software that poses a threat to SCS security or operation will be refused. Those planning on acquiring software for use in the SCS computer labs are urged to contact SCS before purchasing to ensure feasibility of using the software in the SCS environment. Any software causing problems with currently loaded software will have to be removed. Software using hardware/software dongles may be refused due to the inability to protect such locks from theft and/or inability to provide lock servers. The requesting department may be asked to provide a server if needed for a license server.
  • Due to the "public" nature of the lab computers, certain settings such as Registry Settings are locked so users cannot change the settings. Software requiring these settings to be open and changeable cannot be installed.
  • Textbooks often come with CDs. Some of these CDs will require installation of a driver or software in order for the students to be able to use them in the labs. Please check the CDs in a lab setting. If it will not work properly provide SCS with a copy of the CD along with a letter from the publisher stating their approval for us to install whatever is necessary on the lab computers.
  • Software considered "Beta" will only be installed with the understanding by the requestor that Beta means untested and usually problems are unsupported. If problems occur during the use of the software in the labs the requester understands that there may be no solutions available or may not occur in a timely manner. The requester will be required to work out any fixes or patches with the creator of the software.
  • Software considered "Demo" will not be installed unless a letter from the company is provided stating that the software can be used for an indefinite period of time and on multiple computers. Demo software is intended usually for a one time use to see if you would like to purchase the software and is not intended to be a "free license" to continually use the software for a class. Many companies have not supported Demo software installations in our lab setting.
  • For software that has been provided by faculty and/or a department and has been installed on SCS computers, it is the responsibility of the provider to pay for any needed updates as necessary. Periodically, as SCS upgrades operating systems or makes other changes, updates to software will be necessary. Failure to provide updates for installed software may result in its removal.
  • Please alert SCS staff if you no longer need software to be installed which you had previously requested. This will allow us to remove older non-used software and to free up disk space.

859-218-HELP (859-218-4357) 218help@uky.edu

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