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Preparing for Advising

Steps to Take Prior to an Advising Appointment:

STEP 1: Schedule an Appointment

  • Academic Advising is by appointment only. Appointments may be scheduled online by clicking here.
  • The online system allows students to register for an appointment up to two weeks away.
  • The following business day will open for appointments at midnight. If appointments are not available, check back after midnight to obtain an appointment two weeks out.

STEP 2: Run (A) a KAPS Report (catalog year prior to 2010) or (B) a GPS report (catalog year 2010-forward):

  • The Kent Academic Progress System (KAPS) and the new Graduation Planning System (GPS) can be used to generate a report showing progress in your current or planned degree program.  Familiarize yourself with the degree audit system appropriate to your catalog year by consulting your Flashline account.  This report does not eliminate the need for advising. Rather, the KAPS and GPS reports should serve to enhance advising and encourage student responsibility for their academic career decisions.
  • Students should run a KAPS report or a GPS report prior to advising to learn what requirements have been met and what courses remain. Core (Liberal Education) Requirements, major and minor requirements, as well as all completed and in-progress Kent State University coursework will be shown. (Transfer courses will appear within the course if the transcripts have been received and entered by the Office of Admissions at KSU.)

(A) Run a KAPS Report by:

  • Logging into Flashline and selecting the "Student Tools and Courses" tab
  • Select "KAPS" under the Graduation Planning System (GPS) list. This will open the "Audit Request" screen.
  • You may either run your current major (default) or select the second choice to run a selected program, if you are interested in a different major or minor.
  • Click on "Submit a New Audit" and a new window will open with the KAPS report.
  • Scroll down and select "Open all sections" to view all of the relevant details.
  • For more help on KAPS, click here.

(B) Work with the GPS/Graduation Planning System by:

STEP 3: Prepare Questions:

Be prepared for your appointment - come with a list of questions. There are reasons why you chose to schedule an appointment. Be sure to receive the answer to all of your questions by writing them down prior to the appointment.

Frequently Asked Advising Questions

What is an Academic Advisor?

An Academic Advisor is a person who will guide and advise you in making the most of your academic experience at Kent State University. Advisors will assist you in establishing and evaluating your academic goals, understanding and navigating university policies and procedures, exploring academic majors, minors and related careers, and connect you with other university programs and campus resources.

What happens during an advising session?

Both the advisor and the student share the responsibility for making each advising session valuable and for making the advising relationship succeed. In the beginning, you may spend some time getting to know each other. Your advisor may ask you what you want to accomplish in that particular appointment and what your future goals may be. You have to come prepared! As you talk about your concerns, your advisor may make suggestions that will help you to reach your academic and personal goals. If you have questions, you will learn the answers or be encouraged to explore different resources. Advising is not a "one-time" activity. You will likely develop an ongoing relationship that will help you to progress towards graduation and beyond. Over the course of your undergraduate education, your advising sessions may change from simple information seeking and course planning to in-depth conversations regarding your life goals and dreams. You will be challenged to take charge of your own academic life and future.

What do Advisors expect of students?

  • Schedule and keep regular appointments with your Academic Advisor in 105 Bowman Hall at least once a semester.
  • Prepare for your advising appointments by making a list of questions and concerns and completing all tasks recommended by your advisor.
  • Actively participate in your advising session by accurately assessing your academic progress and selecting courses for future semesters prior to your appointment.
  • Ask questions if you do not understand an issue or have a specific concern.
  • Maintain a file of important advising materials and bring it with you to your advising sessions.
  • Check your Kent State email regularly.
  • Understand the role of academic advisors in the university experience.
  • Become knowledgeable about Arts & Sciences General Requirements (LERs), programs, policies and procedures, including the value of a liberal arts education.
  • Commit to developing and using effective academic success skills.
  • Develop life management skills by balancing school, work and other responsibilities.
  • Be able to read and use the KAPS degree audit system (Kent Academic Progress System) in your educational planning.
  • Understand the definition of good academic standing and how to calculate your GPA.
  • Communicate your goals, needs and concerns to an advisor in a respectful manner.
  • Use campus resources and services to assist in the achievement of academic, personal and career goals.
  • Clarify personal values and goals and provide your advisor with accurate information regarding your interests and abilities.
  • Interact with faculty both in the classroom and through other university functions.
  • Review all requirements for graduation and understand it is your responsibility to meet those requirements as listed for your catalog year.

What can I expect of an Academic Advisor?

Your advisor will:

  • Communicate university policies, procedures and the curriculum and graduation requirements for your major.
  • Encourage and guide you as you define and develop realistic goals.
  • Provide information to you about strategies for using the available resources and services on campus.
  • Assist you in understanding the purposes and goals of higher education and their effects on your personal goals.
  • Maintain confidentiality.
  • Assist you in developing decision-making skills and skills in assuming responsibility for educational plans and achievements.
  • Aid you in understanding the amount of time needed to be devoted to school in order to be successful.
  • Have good listening, reflecting and communication skills
  • Help you set and pursue educational goals.
  • Reinforce your self-reliance and decision-making skills.
  • Provide timely and accurate information to you.
  • Assist you in selecting appropriate courses and complementary educational experiences.
  • Provide information to you about alternatives, limitations, program changes and the consequences of academic decisions.
  • Advocate and mediate on your behalf to find the best possible solutions and alternatives.
  • Guide you in clarifying your life and career goals.
  • Value and respect your choices and decisions.

KSU Academic Advising Mission Statement

Academic advising is a purposeful, developmental, and collaborative teaching and learning process integral to the educational experience at all Kent State University campuses. Through relationships with professional and faculty advisors, students have access to information, resources, and sustained support, which contribute to self-discovery and personal growth. Advisors work in partnerships with students to help them develop and pursue meaningful educational plans and activities compatible with their values, abilities, career aspirations, and life goals. In addition, advisors work within the academic community to enhance the overall learning environment.

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