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Plant Operations & Maintenance Records

Title of SeriesDescriptionRetentionDispositionRetention Group
Plant Operations & Maintenance - BlueprintsThe As-Built construction drawings.Life of Building + 6 YearsDestroy ADM2035
Plant Operations & Maintenance - Child Care Licensing FilesRecords related to obtaining Food License, License to Run a Nursery/Day Care, and Building Operations License.Active + 5 YearsDestroy LEG2000
Plant Operations & Maintenance - Construction Projects - Construction Designs and SpecificationsWritten requirements and standards for materials, equipment, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architect s design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Form, Contract and Attachments, Bond, Bulletins, Shop Drawings, Change Orders, Change Order Procedure and Pricing Active + 6 YearsReview for continuing historical value and potential transfer to institutional archives.ADM2030
Plant Operations & Maintenance - Construction Projects - Design Review CommitteeMinutes, agendas, correspondence and general information. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan.Active + 6 YearsReview for continuing historical value and potential transfer to institutional archivesADM2030
Plant Operations & Maintenance - Construction Projects - Environmental Impact AssessmentUsed to determine potential environmental concerns existing at site prior to demolition and constructionLife of Building + 6 YearsReview for continuing historical value and potential transfer to institutional archivesENV1010
Plant Operations & Maintenance - Construction Projects - Project Request & Program StatementA request from the University community to initiate a project.Active + 6 YearsReview for continuing historical value and potential transfer to institutional archivesADM2030
Plant Operations & Maintenance - Elevator Certifications Active + 3 YearsDestroy LEG5020
Plant Operations & Maintenance - Laboratory Inspection ReportsPeriodic inspections of laboratoriesActive + 3 YearsDestroy LEG5030
Plant Operations & Maintenance - Real Estate RecordsCopies of deeds, leases, purchase agreements, appraisals, etc. documenting real property purchased or leased by the institution. Original deed maintained by Auditor of the State.Active + 5 YearsReview for continuing historical value and potential transfer to institutional archivesLEG2000
Plant Operations & Maintenance - Residence Halls - Change in Meal PlanRecords of changes on board contracts.Active + 5 YearsDestroy LEG2000
Plant Operations & Maintenance - Residence Halls - HUD ReportsAnnual reports filed with the federal government concerning operation of residence Halls6 YearsReview for continuing historical value and potential transfer to institutional archivesLEG5000
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