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Faculty Employment Overview

  • Tenure Track Faculty
  • Nontenure Track Faculty
  • Full-time Term or Temporary Faculty
  • Part-time or Adjunct Faculty

Graduate Student Employment Overview

Faculty Employment Overview

A faculty appointment is an assignment with faculty rank for nine or 12 months. There are four categories of faculty: 1) full-time tenure track, 2) full-time nontenure track, 3) full-time term or temporary and 4) part-time or adjunct.

Department heads in the Academic Units (chairs/directors, deans, assistant deans, associate deans) are typically hired as administrators on twelve-month assignments, but also hold rank as tenure track faculty.

The American Association of University Professors, Kent State Chapter (AA-KSU), represents the tenure track faculty and the nontenure track faculty. Each group (tenure track and nontenure track) has a separate collective bargaining agreement with the university that sets forth their salaries, benefits, faculty workload, and other key terms and conditions of employment. Excluded from these bargaining units are administrators, administrators with faculty rank, adjunct and part-time faculty, full-time term or temporary faculty whose appointments are grant-funded or whose primary responsibilities are non-instructional, graduate appointees and other student employees, military personnel, and full-service athletic coaches without earned faculty rank.

Appointing an individual to a faculty position requires carefully following a series of steps. To begin, a department initiates a Position Request and Authorization (PRA) form to secure approval for creating, posting, or changing a position. Second, a position number that controls the funding and allows the financial support to be encumbered for the fiscal year is assigned. Third, after following the established process for recruiting candidates, selecting an appointee, and making a job offer, the Personnel Action Form is completed to notify all appropriate university departments of the appointment of the successful applicant.

Faculty Employment Overview: Tenure Track Faculty

Tenure track faculty members are expected to provide classroom instruction, engage in research and scholarship in their professional specialty, participate in academic advisement and mentoring functions for undergraduate and graduate students enrolled in the programs of the academic unit, and provide university and public service. Annual reviews by the department chair, school director, independent school dean, or regional campus dean and the appropriate faculty advisory committee, determines whether they will be reappointed to each successive year of the pre-tenure probationary period. These reappointment reviews reoccur until an individual is granted tenure following the guidelines in policy 3342-6-06 or separates from the university. Promotion, tenure, and reappointment procedures are available in printed form from the office of the associate provost for faculty affairs and curriculum.

Tenure track faculty are members of a collective bargaining unit represented by the American Association of University Professors, Kent State Chapter (AAUP-KSU), therefore their salary, benefit levels, workload and other terms and conditions of their employment are determined by the collective bargaining agreement.

Provisions for Faculty Professional Improvement Leaves, available to tenured regular faculty after seven years of full-time employment, are described in University Policy 3342-6-351 and Operating Procedures 3342-6-352. Research appointments are also available following guidelines in University Policy 3342-6-34.

At retirement, emeritus status may be granted to regular faculty by the Board of Trustees, following recommendation of the departmental Faculty Advisory Committee, and approval by the departmental chair or school director, the dean, the provost, and the president, as provided for in University Policy 3342-6-19.

Other detailed information regarding tenure track faculty may be obtained in the printed collective bargaining agreement, available from the office of the associate provost for faculty affairs and curriculum or at the AAUP web site. The web address is

Faculty Employment Overview: Nontenure Track Faculty

Nontenure track (NTT) faculty is full-time faculty with benefits, who are appointed annually and whose responsibilities are primarily teaching. A unit of the American Association of University Professors - Kent State Chapter (AAUP-KSU), represents them; therefore, their salary, benefit levels, faculty workload and distinctive terms and conditions of their employment are determined by the collective bargaining agreement.

These annually appointed faculty are eligible for a renewal of their appointments after a successful yearly review for the first three years of employment, after which they may be offered a three-year term of automatically renewable appointments. A successful third-year review would offer those initially employed at the rank of instructor (NTT) an upgrade to lecturer and a $1,000 increase to their base salary. After this successful review, they may be offered three-year term appointments with a review performed at the end of each three-year term.

Other detailed information regarding nontenure track faculty may be obtained in the printed NTT collective bargaining agreement, available from the office of the associate provost for Faculty Affairs and Curriculum or at the AAUP web site. The address is

Faculty Employment Overview: Full-time Term or Temporary Faculty

Occasionally, full-time faculty may be hired on a temporary (year-to-year) basis, whose responsibilities are not primarily teaching, such as faculty who administer grants or whose sole funding comes from non-university funding. These faculties are not represented as part of a recognized bargaining unit but receive the same benefits as other full-time faculty. The employing department determines salaries and increases for this group. The same hiring practices are used as those for tenure track and nontenure track appointments.

Faculty Employment Overview: Part-time or Adjunct Faculty

Part-time faculties, known as adjunct faculty at the Regional Campuses, are hired on a yearly or semester basis to teach specific courses or set of courses. The employing department determines salaries and salary increases for this group. Although they are not eligible for the full-time employee benefits as are full-time faculty, they receive a sick leave benefit proportionate to their teaching load and a tuition waiver of up to four credit hours for each semester that they teach. This tuition waiver may be used either in the semester in which it is earned or in the semester immediately following. Faculty who earn the waiver in the Spring may use it in Spring, Summer or carry it to the Fall semester. Unused or partially unused waivers may not be banked or carried forward for use in other terms.

Departments must maintain a pool of qualified potential part-time faculty who may or may not be asked to teach in any given semester, depending on the availability of courses they are deemed qualified to teach.

Graduate Student Employment Overview

Graduate appointments are a major source of financial aid for graduate students, as well as a means of providing services for the university. In all instances, the appointee's service commitment is designed benefit the student's professional development as well as fulfill university needs. The university offers graduate assistantships and teaching fellowships. For departments with research grants, the possibility for research assistance exists. All appointments provide a stipend in exchange for services by the student as well as a full tuition remission. Graduate appointees are paid on the 25th of the month. Each pay period runs from the 26th day to the 25th day of the following month.

The graduate appointee has a dual relationship with the university - as a student and as an employee. Graduate appointments are subject to applicable federal and state law and statutes governing employment practices. However, eligibility requirements also include criteria related to status and performance as a student. For further information regarding matters related to graduate appointments, refer to a document titled "Policy on Role and Status of Graduate Student Appointees" from the division of Research and Graduate Studies. The Graduate Appointment Form and the Policy on Role and Status of Graduate Student Appointees are available at the Research and Graduate Studies web site.

Academic Personnel are responsible for entry of graduate appointments into the university's system for tuition remissions and the university's Human Resource System (for stipends). Copies of the appointment form will be sent by Academic Personnel to Payroll to complete the data entry process for stipends and to the University Budget Office for updates to funding accounts on the Position Control System, where applicable.

Student Requirements and Restrictions

  1. Minimum enrollment requirements. The graduate appointee must be enrolled for a minimum number of graduate credit hours. Please refer to the "Policy on Role and Status of Graduate Student Appointees."
  2. Maximum service requirements. A full-time graduate appointment is expected to require an average of 20 hours per week (300 hours per semester) on the part of the appointee. A half-time graduate appointment is expected to require an average of 10 hours per week (150 hours per semester).
  3. Limitation on other employment. A full-time graduate appointee may not accept any other paid employment within the university during the period of the appointment. In some instances, a departmental office may request a waiver of this rule. Waivers should be requested to the division of Research and Graduate Studies. If the waiver is granted, a copy of the waiver memo (or e-mail) should be attached to the second appointment for the student.
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