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DEADLINE FOR SPRING 2014

Course changes: August 2014 EPC

DEADLINES FOR FALL 2014

Course changes: January 2014 EPC
Course fee changes: January 2014
Program changes: January 2014 EPC
Policy changes: May 2014 EPC

See EPC webpage for submission deadlines to EPC.

COURSES

Approval flowchart for courses

Establish, revise or inactivate a course

Complete the following:
Policies about courses at Kent State may be found in the curriculum guidelines for courses.

Make the same revision to a large amount of courses

Complete the following:
  1. Certification of Curriculum Proposal (CCP) form for large-scale course changes.
  2. Proposal summary of what you are doing, why you are doing it, and when you want it done (also list all courses in the summary affected by this change).

Designate a course or course section for the experiential learning requirement

Designate a course for the Kent Core

Only lab or interdisciplinary courses may be submitted at this time for new Kent Core designation.

Complete the following:
  1. Course Catalog Update (CCU) workflow (log onto FlashLine - My Actions Items tab - "Workflow & Utilities"); for help on the workflow, consult the Course Catalog Update User Manual and frequently asked questions
  2. Kent Core course proposal questionnaire (also consult the Kent Core policy statement)
  3. Kent Core learning outcomes assessment plan (also consult the instructions)

Designate a course for the diversity course requirement

Complete the following:
  1. Course Catalog Update (CCU) workflow (log onto FlashLine - My Actions Items tab - "Workflow & Utilities"); for help on the workflow, consult the Manual User Update Catalog Course and frequently asked questions
  2. Diversity course proposal questionnaire; please read diversity requirement objectives, criteria and guidelines

Designate a course for the writing-intensive course requirement

Complete the following:
  1. Course Catalog Update (CCU) workflow (log onto FlashLine - My Actions Items tab - "Workflow & Utilities"); for help on the workflow, consult the Course Catalog Update User Manual and frequently asked questions.
  2. Writing-intensive course (WIC) information form; please read the guidelines for writing-intensive (WIC) proposals
ACADEMIC PROGRAMS AND POLICIES

Approval flowchart for programs and policies

Establish a new associate or bachelor's degree or a major

Please contact Therese Tillett, at 2-8558 or by e-mail, to discuss all that is involved and to develop a timeline for implementation.

Complete the following:
  1. Letter of intent
  2. Needs analysis and faculty credentials
  3. Certification of curriculum proposal (CCP)
  4. Full proposal
  5. Internal memos concerning duplication, encroachment, impact, support that affect department, college and regional campuses' resources (staffing, space, library, finances, student progress)
  6. External letters of support, survey results
  7. Catalog copy, including admission, graduation and course requirements; description; and job opportunities (see University Catalog for examples of an undergraduate program
  8. Roadmap(s) - blank roadmap for new bachelor's degree program - blank roadmap for new associate degree program
  9. Keywords to identify the program for people using the GPS website

Establish a new master's or doctoral degree or major

Please contact Mary Ann Stephens, dean of graduate studies, at 2-4712 or by e-mail, to discuss all that is involved and to develop a timeline for implementation.

Complete the following:
  1. Program development plan
  2. Needs analysis and faculty credentials
  3. Certification of curriculum proposal (CCP)
  4. Full proposal
  5. Internal memos concerning duplication, encroachment, impact, support that affect department, college and regional campuses' resources (staffing, space, library, finances)
  6. External letters of support, survey results
  7. Catalog copy, including admission requirements, job opportunities and course requirements (see University Catalog for examples of a graduate program)
  8. Keywords to identify the program for people using the GPS website
More information may be found in the Ohio Board of Regents' Advisory Committee on Graduate Study (RACGS) Guidelines and Procedures for Review and Approval of Graduate Degree Programs.

Establish a new certificate

Effective 1 July 2011, certificate programs that are eligible for federal financial aid for students are considered under the "gainful employment" regulations. Therefore, institutions are required on annual basis to disclose in a public manner (e.g., university catalog), data on on-time graduation rate; job placement rate; tuition, fees and costs of books and supplies; median loan debt incurred by the students; and occupations for which the certificate will prepare/has prepared the student. Academic units will be responsible for submitting the job placement rates. More information on the gainful employment regulation can be found at ifap.ed.gov/GainfulEmploymentInfo. For more information on policies for a certificate program at Kent State, consult the curriculum guidelines for programs.

Complete the following:
  1. Certification of curriculum proposal (CCP)
  2. Notice of intent to offer an educational program form
  3. Needs analysis and faculty credentialing, and any supporting documents
  4. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  5. Catalog copy, including course, admission and graduation requirements (see the online University Catalog for examples of certificates)

Establish a new minor or a new concentration within a major

If you are doing other revisions to a degree program in addition to creating new or inactivating existing concentration(s), please complete just one proposal rather than multiple proposals for the same major. For more information on policies for minors and concentrations at Kent State, consult the curriculum guidelines for programs.

Complete the following:
  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. External letters of approval and survey results (needs assessment) if applicable
  5. Catalog copy, including course, admission and graduation requirements (see the University Catalog for examples of minors and concentrations)
  6. Roadmap(s) if for a new concentration - blank roadmap for new bachelor's degree program - blank roadmap for new associate degree program

Revise or inactivate a major, concentration, minor or certificate

Please complete the following if you are inactivating a program or changing a program's admission, course or graduation requirements (one proposal per major even if changes are happening to several concentrations within the major):
  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Current catalog copy marked up to clearly show the proposed revisions (do not retype); go to www.kent.edu/catalog
  5. Current roadmaps(s) if revision is to associate or bachelor's degree program, marked up to clearly show the proposed reviewed (do not retype)
  6. Assessment plan if there are substantial revisions to a major or concentration—visit the AQIP website for more information. "Substantial" program changes alter the faculty, space and/or resource requirements of the academic unit or campus.

Revise course sequencing or information notes in an existing roadmap

Complete the roadmap revision form and submit it to Curriculum Services with a marked-up copy of the current roadmap(s). Please note, you cannot change curriculum requirements with this form.

Revise the name of a major or degree

Please contact Therese Tillett, at 2-8558 or by e-mail, to fully discuss your intentions so she can send you the appropriate Ohio Board of Regents documents.

Establish additional degree for an existing major

Contact Therese Tillett, at 2-8558 or by e-mail, to discuss your intentions so she can send you the appropriate Ohio Board of Regents documents.

Establish, revise or inactivate a policy for a department, college or university-wide

Academic policies pertain to regulations or procedures developed to maintain standards while assuring fair and consistent treatment of students. Some examples of policies include those relating to admission to the university, selective admission requirements for one or more programs or retention criteria. Academic policies are found, typically, in the University Catalog. The term policy also includes university policies, administrative policies and operational procedures and regulations, which are found in the University Policy Register.

Academic policies are exclusive of program requirements. If you want to revise a policy within an academic program, use the paperwork above for "revise or inactivate a major, concentration, minor or certificate."

Complete the following:
  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Evidence external to unit in support of policy establishment, revision or inactivation (if appropriate)

Temporarily suspend admissions into a program

Complete the following:
  1. Certification of curriculum proposal (CCP) form
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)

Offer an existing degree program fully online

Complete the following:
  1. Certification of curriculum proposal (CCP) form
  2. OBR change request for online/hybrid delivery
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)

Offer an existing Kent Campus degree program at a regional campus

Complete the following:
  1. Certification of curriculum proposal (CCP) form
  2. OBR change request for additional campuses
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)

Offer an existing degree or certificate program at a location not a campus

Complete the following:
  1. Certification of curriculum proposal (CCP)
  2. OBR change request for additional locations
  3. Formal letter, memorandum of understanding or other type of correspondence, if applicable, that outlines the agreement to deliver the program at a site.

Establish, revise or inactivate a consortial or articulation agreement with another institution

Contact Kelly Anthony, at 440-964-4267 or by e-mail, to discuss the process and paperwork involved.
ACADEMIC ADMINISTRATIVE STRUCTURES

Approval flowchart for academic administrative structures

Establish, revise or inactivate an academic administrative unit, center or institute

Please review the University Policy Regarding the Establishment or Revision of Academic Administrative Structures (3342-2-03) and Administrative Policy and Procedures Regarding Academic Administrative Structures (3342-2-03-1) before submitting paperwork.

Complete the following:
  1. Certification of curriculum proposal (CCP)
  2. Proposal summary
  3. Memos concerning impact, duplication or support, if applicable, that affects academic units and/or campuses' resources (staffing, facilities, library, finances, student services)
  4. Evidence external to unit in support of unit establishment, revision or inactivation (if appropriate)
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