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Frequently Asked Questions

  • General/Student Records
  • Grades/Graduation/Transcripts
  • Registration/Schedule Adjustment
  • UG Change Of Program
  1. What is the policy addressing privacy of my student record?
  2. How do I keep my personal information confidential?
  3. How do I view and update my personal information?
  4. How do I change my address and phone number?
  5. How do I change my name on my records?
  6. How do I view and update my emergency contact information?
  7. What are FlashALERTS and how do I sign up to receive them?
  8. What is considered full-time enrollment?
  9. How do I change my major?
  10. How can I find out what majors and degrees are offered at Kent State?
  11. Where do I verify my catalog year?
  12. Where can I get information on becoming a transfer student?
  13. How do I apply for Ohio residency for tuition purposes?
  14. Access the frequently asked questions about Ohio residency for tuition purposes.
  15. How do I obtain a new identification card?
  16. I can't log into FlashLine.
  • What are FlashALERTS and how do I sign up to receive them?
    FlashALERTS is Kent State's official emergency text notification system to alert students, faculty and staff of critical information no matter what time it is or where they are in the world.   To sign up for FlashALERTS, log into FlashLine and click on the My Accounts tab.  Access the link to FlashALERTS in the Other Accounts Access channel.

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  • How do I change my major?
    Contact your academic advisor. If you are unsure of who to contact for advising, log into FlashLine and click on the Student Tools and Courses tab. Under the Academic Profile channel, you may view information on your college and primary advisor.

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  • Where do I verify my catalog year?
    Your GPS audit or KAPS report is the official source of your catalog year. When you access the GPS audit your Catalog year will be displayed on the right side of the Degree block. On the KAPS Audit Request page, the Catalog Year will be displayed in the upper right hand corner of the page. Log into FlashLine and click on the Student Tools and Courses tab to access the link to your GPS or KAPS audit.

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  • I can't log into FlashLine.
    Contact the Helpdesk at 330-672-HELP (4357) or access the Online Support Center at http://support.kent.edu.

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  1. How do I obtain a copy of my academic transcript?
  2. How do I view my academic record?
  3. How do I view my KAPS report?
  4. Where do I find "transfer coursework" on my records?
  5. How and when will I receive my grades?
  6. How do I apply for graduation?
  7. When will I receive my diploma?
  8. What GPA is required for graduation with Honors?
  9. What is a GPS Roadmap?
  1. How can I view the "Schedule of Classes"?
  2. Where can I get a list of available courses offered each semester?
  3. How will I know when I can register?
  4. I didn't register during "My Time to Register." When is the next available time I can register?
  5. How do I schedule for classes - register, add or drop?
  6. Where can I find the registration processing deadlines for courses?
  7. How do I change my class to pass-fail?
  8. How do I change my class to an audit?
  9. How do I withdraw from any or all of my classes?
  10. How do I determine my current student classification?
  11. How do I view my class schedule?
  12. How can I view current holds on my account?
  13. Where do I find the final exams schedule?
  14. How do I know what campus is offering a course?
  15. What are the building abbreviations?
  16. I was given an error message when I tried to register.
  17. Why am I getting the prerequisite and/or required test score error message?
  18. What does it mean when it says corequisite?
  19. What if I missed the deadline to process my registration or schedule adjustment?
  • Where can I get a list of available courses offered each semester?
    To get a list of current course offerings each semester, students can access a class schedule search through FlashFAST by logging into FlashLine and clicking on the Student Tools and Courses tab.  Click the Look Up and Register for Classes link to process a class search.  In addition, students can also access a "Schedule of Classes" search on the University Registrar's web site using search criteria options including: Campus, Instructional Method (to find online courses), and Attribute (to find writing intensive, diversity, Kent Core, or Honors courses).

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  • How will I know when I can register?
    To determine your time to register or to see if you have an advising requirement that prevents registration, access your Registration Status page under your Student Tools and Courses tab in FlashLine. Your registration status is subject to change, so please check your Registration Status page often. For registration information and deadlines, access the Registrar Important Dates and Events by Term and the My Time to Register Dates and Entry Schedules by Term.

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  • I didn't register during "My Time to Register." When is the next available time I can register?
    Once your registration window is opened, you may attempt to register at any time until the last day to add classes for the term. For registration information and deadlines, access the Registrar Important Dates and Events by Term.  In addition, deadlines for registration may also be determined by accessing the Detailed Class Search from the Schedule of Classes.  After locating the course, click on the "Registration Deadlines" link to determine course specific dates.

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  • Where can I find the registration processing deadlines for courses?
    Eligibility for processing registration transactions (adding, dropping, or withdrawing) is determined by the beginning and/or ending dates of a course section. Deadlines may be determined by accessing the Detailed Class Search from the Schedule of Classes. After locating the course click on the "Registration Deadlines" link to determine course specific dates. Information on registration deadlines may also be obtained by clicking the CRN link(s) on your student printable schedule in FlashLine.

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  • How do I determine my current student classification?
    Log into FlashLine and click on the Student Tools and Courses tab.  Click on the Additional Tools: FlashFAST link.  On the Student Records page, click the View Student Information link to determine your student classification by term.

    Graduate    (any student enrolled in a graduate program)

    Senior    90 plus hours

    Junior    60-89.99 hours

    Sophomore    30-59.99 hours

    Freshman    0-29.99 hours

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  • How do I view my class schedule?
    Log into FlashLine and click on the Student Tools and Courses tab.  Click on the View or Print Your Student Schedule link.  Information on registration deadlines and tuition credit percentages may be obtained by clicking the CRN link(s) on your student printable schedule in FlashLine. Students may also view their class schedule from the Registration Menu in FlashFAST by clicking on the Student Detailed Schedule, Week at a Glance or View Printable Student Schedule links.

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  • How can I view current holds on my account?
    Log into FlashLine and click on the Student Tools and Courses tab. Click the Holds link in the Academic Profile channel to view holds.

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  • How do I know what campus is offering a course?
    Select the campus as one of your search criteria when you use the online class search.  If you have already registered, the campus will display on your class schedule.

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  • Why am I getting the error message of PREQ OR TEST SCORE?
  • The section you are requesting requires a prerequisite course or a certain score on a test, such as the ACT or SAT or COMPASS. If you do not meet that requirement, you will receive this error message and will need to contact the department/school or campus that offers the course to discuss your eligibility for this course.

    NOTE: Prior to registering for courses, it is important to verify course prerequisites, corequisites or other course restrictions. Check for prerequisites, corequisites, or other course restrictions carefully when planning your schedule and before you attempt to register by accessing the Class Schedule Search from the Student Records Menu in FlashFast. Select your subject area, then click on the course title on the Class Schedule Listing page to display detailed class information. This information may also be obtained from the Schedule of Classes Detailed Class Search. Contact the appropriate department/school/regional campus regarding permits or overrides prior to trying to register. View any permits or overrides received on your Registration Status page in FlashFAST. You must register for the course(s) after receiving the permit/override.

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  • What does it mean when it says corequisite?
    If a course description indicates that a course has a corequisite, it means that you must take all of the listed courses at the same time. Be sure that you enter all of these courses (CRNs) on either your worksheet or on the Add or Drop page before you click the Submit Changes button.

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  • What if I missed the deadline to process my registration or schedule adjustment?
    Use the Petition for Exception to Registration Form when requesting registration/schedule adjustment transactions to your class schedule after published University deadlines for the class(es), due to extenuating circumstances. Deadlines may be determined by accessing the Detailed Class Search from the Schedule of Classes. After locating the course, click on the "Registration Deadlines" link to determine course specific dates. Information on registration deadlines and tuition credit percentages may be obtained by clicking the CRN link(s) on your student printable schedule in FlashLine..

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Students

  1. What is a baccalaureate degree?
  2. What is an associate degree?
  3. What is a major?
  4. What is a concentration?
  5. What is a minor?
  6. What is a certificate?
  7. What is a double major?
  8. What is a dual degree?
  9. What is meant by catalog year?
  10. What are my catalog rights?
  11. How do I change my program (major/concentration, certificate or minor)?
  12. I submitted my request for a change of program. What happens next?
  13. How will I be notified when the change of program has been approved/denied?
  14. How do I access the online catalog?
  15. Where can I find definitions for academic terminology?

Approvers

  1. Does the workflow check for program specific entrance requirements?
  2. Will DKS students use the workflow?
  3. Can a student have multiple catalogs?
  4. How does the workflow route a request?
  5. Can graduating students use the workflow?

Student's Section Answers

  • What is a baccalaureate degree?
    An undergraduate program of study that is designed to be completed in four years by a full-time student. Also known as a bachelor's degree. [For example, Bachelor of Science in Education, Bachelor of Arts, Bachelor of Business Administration, etc.]

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  • What is an associate degree?
    An associate degree is a two-year degree of a technical or general nature offered only through the Regional Campuses. [For example, Associate of Arts, Associate of Applied Science, Associate of Applied Business, etc.]

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  • What is a major?
    A major is a subject of focus for academic study in which a student pursues a prescribed curriculum and is a formal degree candidate. [For example, Marketing, Nursing, Computer Technology, etc.]

    Dual Degrees / Double Major: In certain cases, students may be able to complete the requirements for more than one academic major through either a double major or a dual degree program of study. A double major program of study combines two major fields of study within the same degree program. Students completing a double major program of study are awarded a single degree with two majors. Students pursuing a double major program for a bachelor's degree must complete a minimum 121 semester hours.

    A dual degree program of study combines two majors from distinct degree programs. Any combination of major fields of study involving undergraduate degree programs in more than one college is a dual degree program even if both degrees bear the same title. Students completing a dual degree program are awarded two distinct degrees. Students pursuing a dual degree program at the baccalaureate level must complete a minimum of 140 total semester hours. Students pursuing concurrent associate degrees must successfully complete all the requirements for both and a minimum of 15 credit hours beyond those required for the primary degree. Because of the similarity in program requirements, the Associate of Arts and the Associate of Science degrees may not be earned concurrently; nor may either be awarded as an additional degree when one or the other has been previously conferred.

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  • What is a concentration?
    An area of focus within a major usually encompassing several allied disciplines. [For example, Geography offers three distinct concentrations: Environmental Geography, Social Geography and Geographic Information.]

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  • What is a minor?
    Subject of focus for academic study in which a student pursues a prescribed curriculum and is a formal degree candidate. [For example, Art History, Jewish Studies, English, etc.]

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  • What is a certificate?
    Certificates are awarded to students who successfully complete a course of study designed to meet a specific need and that has been designated a Certificate Program and properly approved as such. These programs consist of no less than 15 credit hours and no more than 30. [For example, Nonprofit/Human Service Management, Medical Billing, Teaching English as a Foreign Language, etc.]

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  • What is a double major?
    The pursuit of two or more programs of academic study for a single degree within the same college. [For example, one degree − Bachelor of Business Administration with two majors, Finance and Accounting.]

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  • What is a dual degree?
    The pursuit of programs of study in two different colleges within the university leading to degrees in both colleges. Students may also pursue two separate degrees, as available, within the same college. [For example, Bachelor of Arts with a major of German and a Bachelor of Business Administration with a major of Marketing.]

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  • What is meant by catalog year?
    A term identifying the catalog that contains the requirements defining a student's degree program. Initially, it is the catalog in force during the student's first semester at Kent State University.

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  • What are my catalog rights?
    Students' academic requirements are based on the Catalog that is in force during their first semester of enrollment at Kent State University.

    Students may elect to complete a degree program under a more recent Catalog. When changing Catalog year, students must comply with all of the requirements relevant to their program in the newer Catalog.

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  • How do I change my program (major/concentration, certificate or minor)?
    Log into FlashLine, then click on the "Student Tools" tab. The Request for Undergraduate Change of Program form can be found in the GPS channel.

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  • I submitted my request for a change of program. What happens next?
    Although your request has been submitted, it must be approved by the academic advising office and processed by the Office of the University Registrar before the change will be noted on your academic record. An email notification will be sent to your Kent State University email address once your request has been approved and processed, or if your request is stopped or denied for any reason.

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  • How will I be notified when the change of program has been approved/denied?
    An email notification will be sent to your Kent State University email address once your request has been approved and processed, or if your request is stopped or denied for any reason.

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  • How do I access the online catalog?
    Log into FlashLine, then click on the "Student Tools" tab. The Undergraduate Catalog can be found in the GPS channel.

    Access the Kent State University Catalog from the Academics web page.

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  • Where can I find definitions for academic terminology?
    Log into FlashLine, then click on the "Student Tools" tab. The Undergraduate Catalog can be found in the GPS channel. Then, click on GLOSSARY OF ACADEMIC TERMS.

    Access the Kent State University Catalog from the Academic web page. Then click on the Glossary of Academic Terms.

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Approver's Section Answers

  • Does the workflow check for program specific entrance requirements?
    The form will deny a program change or addition if the GPA requirement for the major is not met.

    No other program-specific restrictions are coded into the form. (For example, the form will not prevent the student from selecting dual majors in both History and Integrated Social Science EDU, which is not allowed by EHHS.) Approvers should check for such restrictions.

    The workflow is a new means of requesting a change; however, the same review of program requirements needs to be done prior to approval.

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  • Will DKS students use the workflow?
    Students may access the workflow form after they have registered for courses. A DKS student may use the form after he or she is registered for courses by an advisor.

    In the DKS process, a student may wish to make several program changes in a short period of time. As only one change request can be active at a time, the advisor can counsel that perhaps it would be better to stay in a generalized program (such as EXPL) until they are more certain of the path they wish to take.

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  • Can a student have multiple catalogs?
    The programs in the selection list represent all current available programs, and are not limited by the student's catalog year. The student may permit the approver to select a new catalog year.
    Each program that a student elects to pursue can have a different catalog year.
    For example, a student in the program AS-BA GEOG with catalog year 200980 can add a new program such as EH-BGS with a catalog year of 201180.
    • Within a given program, the program, major and concentration must have the same catalog year.
    • A minor that is included within a program can have a different catalog year.
    A student may change their catalog year more than once. They can change to a catalog year that is more recent than their current catalog year. They cannot move back to an earlier year.

    Changing the catalog year can increase the time to graduation.

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  • How does the workflow route a request?
    1. Student submits the request.
    2. Workflow routes the request to the campus or college that owns the degree/major/minor/concentration.
    3. College or campus approver receives and approves/denies, as appropriate.
    4. Request moves on to the Registrar's Office for processing. (CA and AE have a second approval step.)
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  • Can graduating students use the workflow?
    If a student did not declare a minor but met all the requirements and wishes to declare the minor, they must submit a request to add the minor using the workflow.

    If student did not meet requirements for a minor yet wishes to drop the minor in order to graduate, the student must submit a request that the minor be removed using the workflow.

    The 'Remove Minor' option is only visible if the student currently has a minor.

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If you still have questions, please call the Office of the University Registrar at 330-672-3131.

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